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ALL RIGHT, WE'LL CALL THE MEETING TO ORDER.UH, MIKE BROWNING IS PRESENT, AND CHUCK FOX IS PRESENT.
EVERYONE COULD STAND FOR THE INVOCATION OF PLEDGE.
THIS IS POWER HEADS THIS MORNING WE'VE COME TO FOR YOU THIS, THIS MORNING, LORD, WITH THANKFUL HEARTS.
UM, THERE'S A LOT OF PEOPLE WE'VE REPRESENTED FROM MANY DIFFERENT DEPARTMENTS SACRIFICING THEIR TIME TODAY, AND WE PRAY THAT YOU WOULD JUST GIVE US ALL WISDOM TO STEWARD THE MONEY, TO STEWARD THE RESOURCES, TO DO WHAT'S RIGHT FOR THE COMMUNITY, TO WORK IN COOPERATION ONE WITHIN ANOTHER, AND SET ASIDE OUR PERSONAL BIAS FOR THE BETTER.
AND PRAY FOR YOUR BLESSINGS ON THIS MEETING TODAY.
I PLEDGE ALLEGIANCE TO THE FLAG, FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH UNDER INDIVISIBLE, THERE BEING JUSTICE.
FOR ALL HONOR, HONOR, DEFENSE, FLAG.
I PLEDGE ALLEGIANCE TO BE TEXAS.
ONE STATE UNDER GOD, ONE AND INDIVIDUAL.
ANYBODY HAVE ANY COMMUNITY ANNOUNCEMENTS? ANY CITIZEN INPUT?
[1. Discuss City finances, tax rate, budget, initiatives, operations, projects, and strategic plans not limited to, but including]
ALRIGHT, WORK SHOCK WORKSHOP ITEMS. DISCUSS CITY FINANCES, TAX RATE, BUDGET INITIATIVES, OPERATIONS PROJECTS AND STRATEGIC PLANS.NOT LIMITED TO, BUT INCLUDING DIRECTION REGARDING TAX RATE, EMPLOYEE COMPENSATION AND BENEFITS, FY 26, 27 PROJECTS, CITY DEPARTMENTS AND SERVICES, REVENUES AND EXPENDITURES, WATER AND WASTEWATER RATES, AND CAPITAL IMPROVEMENT PLAN.
OKAY, MAYOR COUNCIL, THANK YOU FOR BEING HERE TODAY ON A SATURDAY MORNING.
HOPE YOU ENJOYED THE LIGHT BREAKFAST THAT WE HAD.
UH, FIRST LET A LITTLE HOUSEKEEPING, EXCUSE ME, WE'RE IN HERE BECAUSE WE'RE HAVING A MICROPHONE PROBLEM IN THE COMMUNITY CENTER.
SO I KNOW WE LIKE OUR BUDGET MEETINGS TO BE A LITTLE LESS FORMAL.
SO I'VE ASKED THE STAFF TO JUST STAY SEATED INSTEAD OF STANDING AT THE PODIUM SO THAT THEY'RE NOT STANDING THERE FOR 30 MINUTES.
UH, WHOEVER'S PRESENTING IS GOING TO SIT HERE BY ME SO THAT, UH, THEY HAVE A MICROPHONE HERE.
MIKE'S GOING TO STAY WHERE HE'S AT.
THAT WAS THE CONVERSATION WE WERE JUST HAVING.
SO IF THAT'S OKAY WITH COUNSEL, WE'RE JUST GOING TO STAY SEATED.
IT'LL BE A LITTLE LESS FORMAL THAN STANDING AT THE PODIUM.
UH, PARK HILL WILL BE HERE AT NINE FOR THEIR PRESENTATION, AND THEY WILL BE AT THE PODIUM TO PRESENT TO YOU THE MUNICIPAL COMPLEX.
UH, JUST A LITTLE BIT OF BACKGROUND.
UH, WE'VE BEEN WORKING SINCE MARCH ON THIS BUDGET.
UH, WE'RE ABOUT MIDWAY THROUGH OUR BUDGET CALENDAR FOR THIS YEAR.
WE ARE, UH, THIS IS BUDGET WORKSHOP NUMBER ONE.
WE ARE, WE WANT TO STRIVE TO GET THROUGH ALL THE DEPARTMENTS TODAY.
IF WE CAN'T, WE CAN HAVE ANOTHER, UH, BUDGET WORKSHOP.
UH, IF WE GET CAUGHT UP ON, UH, ANY PARTICULAR SUBJECT THAT TAKES A LITTLE WHILE, WE'LL DEFINITELY SCHEDULE ANOTHER MEETING FOR YOU.
UH, A LITTLE BIT OF BACKGROUND SO WE CAN, UH, HAVE SOME, UH, IDEA OF WHERE WE'RE AT.
UM, IN 2022, KIND OF THIS TEAM WAS PUT TOGETHER OVER THAT COUPLE OF YEAR PERIOD.
IN 2022, WE PRESENTED A BUDGET TO THE COUNCIL.
THAT WAS, OUR COUNCIL APPROVED A BUDGET THAT WAS A LITTLE BIT LESS THAN $12 MILLION.
TODAY WE'RE PRESENTING A, A BASE BUDGET TO YOU THAT'S JUST UNDER $24 MILLION.
SO IN THE LAST FIVE YEARS, OUR EXPENSES HAVE DOUBLED.
OUR REVENUE HAS KEPT PACE WITH THAT AS WELL.
UH, YOU HAVE A COUPLE MILLION DOLLARS IN SPECIAL REQUESTS THAT YOU'RE GOING TO HEAR FROM THE, UH, DIRECTORS TODAY.
THAT WOULD TAKE YOUR BUDGET, UH, UPWARDS OF 26 MILLION THIS YEAR.
SO IT'S A, WE'RE GROWING REALLY FAST.
UH, LEANNE IS, HAS A NUMBER OF DEVELOPMENTS IN PROGRESS RIGHT NOW.
SO WE WILL CONTINUE TO SEE THIS GROWTH IN THE FUTURE.
UM, AS I SAID, WE'VE BEEN WORKING SINCE MARCH.
WE'RE ABOUT HALFWAY THROUGH THE CALENDAR.
UH, YOUR JULY MEETING IS TWO DAYS IS ON THE 23RD, WHICH IS TWO DAYS BEFORE THE STATUTORY DEADLINE FOR, UH, CERTIFIED TOTALS.
I'M CONCERNED THAT WE WON'T HAVE THE CERTIFIED TOTALS FOR THAT MEETING.
WE, WE DID GET THEM EARLY LAST YEAR, BUT WE HAVE TO HAVE THAT MEETING SO THAT YOU CAN TAKE A RECORD VOTE AND SET THE PUBLIC, UH, SET THE PUBLIC HEARING FOR THE BUDGET AND THE TAX RATE.
SO WE MAY NEED TO HAVE A SPECIAL MEETING IN
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THE 1ST OF AUGUST FOR YOU TO DO THAT.I'M HOPING THAT WE CAN GET THOSE EARLY AND WE'LL, WE, WE'LL LIKELY PUT IT ON THAT AGENDA, BUT WE MAY HAVE TO SKIP IT AT YOUR MEETING IF WE DON'T GET THOSE CERTIFIED TOTALS BECAUSE WE HAVE TO POST SO EARLY.
NOW, WE'D HAVE TO POST ON THE FRIDAY BEFORE THE THURSDAY MEETING.
THE TOTALS AREN'T DUE UNTIL THE FOLLOWING SATURDAY.
BUT IF WE COULD GET THEM SOMETIME THAT WEEK, WE COULD PROBABLY GET YOU A RECORD VOTE AND TO SET THE PUBLIC HEARING AT THAT MEETING IN JULY, WHICH WOULD NEGATE THE NEED FOR THAT SPECIAL MEETING.
UH, SO TODAY WE ARE GOING TO, DIRECTORS ARE GOING TO PRESENT YOU HAVE A, A, AN ADDITIONAL AGENDA THAT JUST TELLS YOU WHO'S PRESENTING WHEN.
I'M GONNA MAKE A SMALL CHANGE TO THIS.
CHRISTINE HAS A FAMILY EMERGENCY, AND SHE'S GOING TO GO RIGHT AFTER MIKE AND I, UH, GET FINISHED.
SO I GUESS, UH, UNLESS YOU HAVE ANY QUESTIONS FOR ME, I'M GONNA TURN IT OVER TO MIKE TO KICK OFF THE SUMMARY.
YOU LEFT ME, UH, EIGHT MINUTES,
ALRIGHT, SO, UH, THIS FIRST ITEM IS JUST A SUMMARY OF THE, UH, THIS YEAR'S BUDGET AND NEXT YEAR'S BUDGET.
THE IMPORTANT THING ON THIS ONE IS THAT THERE ARE NO BRACKETED AMOUNTS.
SO WE HAVE FOR 26 A, UH, GENERAL FUND SURPLUS OF 463 IN THE BUDGET, AND WE EXPECT TO BE ON OR A LITTLE BIT BETTER THAN THAT NUMBER FOR THIS, THIS FISCAL YEAR.
SAME THING WITH WATER AND SEWER.
UH, WE HAD A BUDGETED $890,000 SURPLUS, AND WE EXPECT TO MEET OR EXCEED THAT.
NOW, THE SECOND SIDE OF THIS SPREADSHEET IS THE 2027 BUDGET.
UM, AND COMPARING TO THE, THE CURRENT YEAR BUDGET.
SO AGAIN, FOR 2027, THE GENERAL FUND THAT WE'RE PROJECTING A $855,000, UH, SURPLUS, AND FOR WATER SEWER A 912.
NOW, THE BUDGET NUMBERS THAT, THE DETAIL THAT HAS GENERATED THIS IS, YOU CAN CONSIDER IT A BASE BUDGET.
SO WE HAVE TAKEN OUR CURRENT, I'LL SAY SPENDING, WHICH INCLUDES OUR CURRENT STAFFING, AND WE HAVE PROJECTED IT FORWARD.
SO WE'VE TAKEN INTO ACCOUNT, UM, LET'S GO TO THAT SECOND ONE THAT SHOWS THE ASSUMPTIONS AT THE TOP.
IF YOU LOOK AT THIS ONE, THAT, THAT SHOWS THE ASSUMPTIONS WE HAVE INCLUDED.
UH, YOU CAN SEE A A 2% STEP UP AND A 2% COLA.
AND THEN I'VE INCREASED SOME OF OUR INSURANCES.
AND OUR TMS OUR TMS CONTRIBUTION, WE'VE BEEN ACCRUING 13%, WHICH IS HIGHER THAN THE REQUIRED, UH, RATE LETTER FROM TMRS. JUST A LITTLE BIT HIGHER, MAYBE HALF A POINT.
BUT AT ANY RATE, THIS IS WHAT'S BUILT IN.
UM, YOU CAN SEE THAT WE'VE ASSUMED A 9% INCREASE IN BOTH SALES AND PROPERTY TAX.
UM, AND WE, WE ARE USING $75,000 ANNUAL, UH, FRANCHISE FEE FOR WATER AND SEWER.
AND IMPORTANTLY, WE ASSUME THAT ALL THE OPEN POSITIONS, SO CURRENT OPEN POSITIONS, THIS BUDGET ASSUMES THAT THEY'RE ALL FILLED.
SO THERE'S NO ATTRITION, THERE'S NO OPEN POSITIONS.
SO THIS, AS WE NORMALLY DO, THIS IS OUR WORST CASE BUDGET SCENARIO.
UH, WE EXPECT TO, UH, DO BETTER THAN THIS, UH, FOR VARIOUS REASONS.
BUT AT ANY RATE, UM, THAT'S THE WAY WE'VE DEVELOPED THIS BASE BUDGET.
THE INPUTS WE'RE GOING TO HEAR THROUGHOUT TODAY ARE GONNA BE ADDITIONS TO IT.
SO WE HAVE ADDITIONAL EXPENSE, ADDITIONAL CAPITAL, AND ADDITIONAL REVENUE, POTENTIAL REVENUE.
SO, UH, WE'LL, WE'LL COVER ALL THAT.
I WON'T GET INTO THAT DETAIL RIGHT NOW, BUT THAT'S KIND OF THE BIG PICTURE OF OUR BUDGET.
ANY QUESTIONS OR ANYTHING LOOK A LITTLE BIT, UH, DIFFERENT THAN WHAT YOU'RE EXPECTING OR? OKAY.
UM, JUST REAL QUICKLY BEFORE I TURN IT OVER TO CHARLES IS, I JUST WANTED TO MENTION THE, THE COURT, THE MUNICIPAL COURT.
UM, IN THIS, THIS PRELIMINARY BASIC BUDGET, I HAVE BASICALLY ROLLED COURT FORWARD.
WE HAVE NOT ADDED ANYTHING TO IT.
SO IT'S, IT'S STILL THE, UH, THE SAME FORMATTING AND EXPENSE STRUCTURE THAT WE'VE HAD IN THE PAST.
I JUST ROLLED IT FORWARD BASED ON THE ASSUMPTIONS I JUST TALKED ABOUT.
SO THAT'S REALLY IT FOR COURT, NOT, NOT MUCH IN THIS BUDGET TO TALK TO ABOUT COURT, BUT, UH, IT'S NOT PART OF THE OTHER PRESENTATION, SO I WANTED TO MAKE SURE THAT YOU GUYS SAW IT.
SO THAT'S IT FOR ME FOR THE, UH, INITIAL DISCUSSION.
ANY QUESTIONS ON THE ASSUMPTIONS OR, OKAY.
WELL, WE CAN TALK ABOUT ADMINISTRATION FOR JUST A MINUTE.
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UH, WE SENT YOU THE BASE BUDGET AND AN EMAIL FOR YOU TO REVIEW, UH, OUR, UH, INPUTS.UH, FOR THE ADMINISTRATION SIDE, WE DIDN'T HAVE ANY MAJOR EXPENSES GO UP.
WE DID HAVE SALARIES WENT UP BY $57,000.
THAT IS BECAUSE WE ADDED A MID-YEAR POSITION, UH, IN 2026 FY 26.
WE DID REDUCE OUR LEGAL AND PROFESSIONAL, UH, BECAUSE WE HAD A LOT OF, UH, THINGS GOING ON IN FY 26 THAT WE WILL NOT HAVE AN FY 27 FOR LEGAL, FOR LEGAL ISSUES.
I DID INCREASE THE TECHNOLOGY BY $75,000.
WE'RE A LITTLE BIT BEHIND THIS YEAR ON THAT, AND THERE IS A SPECIAL REQUEST REGARDING THAT AS WELL.
AND WE CAN COVER THAT NOW THAT GO HERE.
SO, FOR ADMINISTRATION, THE, THE ADMINISTRATION BUDGET, WE HAVE A SPECIAL REQUEST FOR A CONTROLLER IN THE FINANCE DEPARTMENT.
OUR FINANCE DEPARTMENT CONTINUES TO GROW.
UH, AS I SAID, WHEN WE BEGAN THIS, THIS MEETING, UH, OUR BUDGET HAS DOUBLED.
UH, IT'LL BE A LITTLE MORE THAN DOUBLED THIS YEAR OVER THE LAST FIVE YEARS.
WE DID ADD, UH, BUDGET PERSONNEL TWO YEARS AGO, AND WE'RE NOW READY FOR A CONTROLLER TO COME IN SO THAT MIKE CAN SPLIT SOME OF THE DUTIES.
WE SHOW THAT TO BE AROUND $110,000.
UH, SHAYNA DID THE SALARY SURVEY FOR US TO GET US, UH, WITHIN MARKET, UH, THAT I THINK MARKET IS ACTUALLY 88,000.
UH, AND ALSO, UH, WE HAVE A REQUEST FROM STAFF AND FROM ME FOR A PART-TIME IT TECHNICIAN UNDER CONTRACT.
I'VE TALKED WITH THE LOCAL CIRCUIT WITH MATT FOREMAN, UH, WHO OWNS THE, OUR, OUR, THE BUSINESS.
UH, MATT IS WILLING TO HIRE ANOTHER, UH, TECHNICIAN.
AND THAT TECHNICIAN WOULD BE DEDICATED TO US TWO DAYS A WEEK.
THEY WOULD BE IN-HOUSE ON SITE TWO DAYS A WEEK.
UH, WE WOULD BE UNDER CONTRACT WITH HIM FOR ABOUT A YEAR TO GET THAT DONE.
AND, UH, IT WOULD BE A ONE YEAR CONTRACT WITH A ONE YEAR EXTENSION AUTOMATIC EACH YEAR.
UH, WE DO BELIEVE THAT TWO DAYS IS NOT ENOUGH.
THE STAFF ACTUALLY WANTS SOMEBODY FIVE DAYS A WEEK.
WE DON'T WANNA GO OUT AND HIRE AN IT PERSON AT THIS POINT.
WE GET MORE VALUE OUT OF THE IT COMPANY THAT WE USE.
THEY'RE SO INTEGRATED INTO OUR SYSTEMS THAT WE DON'T, WE DON'T, WE'RE NOT READY FOR IN-HOUSE IT.
AFTER YOU SEE THE PRESENTATION TODAY, AND WHEN WE LOOK AT THIS NEW BUILDING, WE MAY NEED THAT IN THE FUTURE.
BUT FOR NOW, WHAT, WHAT WE'RE REQUESTING IS A PART-TIME ACCOUNTING PERSON AT THE $40,000.
THAT'S THIS LINE ON THIS TELEVISION BEHIND ME.
SO THOSE ARE THE TWO THINGS FROM ADMINISTRATION.
UH, YOU DO HAVE, WHEN WE GET READY TO DISCUSS THE, UH, THE SPECIAL REQUEST, UH, AS A WHOLE, YOU DO HAVE SOME OPTIONS HERE THIS YEAR ON YOUR TMRS AND YOUR COLA.
DID YOU SAY THAT THE BASE BUDGET HAS A 2% COLA? YES.
BASE BUDGET IS BEGINNING WITH A 2% COLA AND I HAVE SOME INFORMATION FOR YOU LATER ON IF YOU WANTED TO INCREASE OR REDUCE THAT AMOUNT.
SO THAT'S IT ON THE ADMINISTRATION SIDE, UNLESS YOU HAVE QUESTIONS.
CHRISTINE, YOU WANNA GO? NO, LOOK, WE'RE AHEAD OF SCHEDULE COURSE.
UM, I JUST WANTED TO PRESENT, I GAVE YOU A HANDOUT, HAS A LOT OF DETAILS, SO I'M NOT GONNA, I'M JUST LET YOU LOOK AT THAT.
BUT BASICALLY I GAVE YOU OUR BUDGET THAT OUR BOARD WORKSHOPPED, UM, ON TUESDAY AND WENT THROUGH AND THEY WERE FINE WITH ALL OF THESE REQUESTS.
UM, SO WE ARE HAPPY TO SAY WE HAVE A SURPLUS EXPECTED OF $142,541 IF WE ARE ON TRACK FOR ALL OF OUR PROJECTED INCOMES AND EXPENSES.
UM, WE DON'T HAVE ANY MAJOR PROJECTS PLANNED FOR NEXT FISCAL YEAR.
UH, WE'RE JUST MANAGING THE ONES WE HAVE GOING ON NOW.
SO, UM, I DON'T ANTICIPATE ANY INCREASE UNLESS SOMETHING AN OPPORTUNITY SHOWS ITSELF OR COMES UP OR WE MAKE A DECISION TO MOVE FORWARD ON A PROJECT SOONER THAN LATER.
SO, UM, MAINLY OUR EXPENSE INCREASES ARE FOR MARKETING.
UM, AND SOME OF OUR INSURANCE INCREASES, OBVIOUSLY WITH MORE PROPERTIES WE OWN.
UH, WE DID INCREASE OUR SPECIAL EXPENSES SO THAT WE COULD CONTINUE OUR RELATIONSHIP WITH CHAMBER OF COMMERCE FOR
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ADMINISTRATIVE ASSISTANCE, WHICH IS WORKING OUT REALLY WELL.AND, UM, WE DID HAVE A DECREASE IN OUR LEGAL AND PROFESSIONAL, UM, LINE ITEM DUE TO, AGAIN, WE'VE GOT A LOT OF THOSE PROFESSIONAL SERVICE AGREEMENTS IN THIS YEAR'S BUDGET, BUT DON'T REALLY ANTICIPATE NEEDING MORE NEXT YEAR.
AND THEN TECHNOLOGY AND PROMOTIONAL, WE JUST INCREASE THAT A LITTLE BIT JUST BECAUSE WE, AS WE HAVE CHANGES AND UPDATES HAPPENING THROUGHOUT THE CITY, WE WANT TO STAY ON TOP OF OUR UPDATES FOR OUR VIDEO AND, UH, OTHER MARKETING AND OTHER TECHNOLOGY, UM, DIGITAL DATA STUDIES, ANYTHING WE MIGHT NEED FOR, UH, USING TO PROMOTE.
AUBREY, ARE THERE ANY QUESTIONS? AWESOME.
SO I WILL NOT BE GOING OVER THE HR BUDGET.
I HAD NO SIGNIFICANT INCREASES.
UM, BUT I DID WANT TO TALK TO YOU ABOUT THE SALARY SURVEY THAT I DID, THAT CHARLES MENTIONED.
SO I CONDUCTED A SALARY SURVEY FOR ALL OF OUR POSITIONS AND I'M GONNA BRIEFLY GO OVER THE OVERVIEW OF THE RESULTS.
SO WE SURVEYED THESE 11 CITIES, THE ONES THAT YOU GUYS PREVIOUSLY DISCUSSED.
UM, FROM THE SURVEY, IT RESULTED IN ONE POSITION, UH, BEING BELOW MARKET.
THE RECRUIT POLICE OFFICER MINIMUM SALARY WAS AT 92% OF MARKETS.
SO WE HAVE IDENTIFIED THAT AS NEEDING AN ADJUSTMENT BESIDES THAT POSITION.
UM, WE'RE REALLY RIGHT WHERE WE WANNA BE OUR AVERAGE MINIMUM SALARIES AT A OR AT 105% OF MARKET, WHICH IS REALLY WHAT WE WANNA BE.
SO THANKS TO YOUR GENEROUS COLAS.
YOU'VE GIVEN THE CITY THE LAST TWO YEARS.
IT REALLY PUT US, UM, WHERE WE WANNA BE.
ON THE OTHER HAND, OUR AVERAGE MAXIMUM SALARIES ARE A LITTLE BIT BELOW MARKET.
SO THAT'S SOMETHING WE REALLY WANT TO ADDRESS.
SO CURRENTLY WE HAVE A TWO AND A HALF DIFFERENCE BETWEEN STEPS AND THAT'S WHAT WE'LL WANT TO WORK ON INCREASING IN ORDER TO GET US TO WHERE WE WANT TO BE, UH, IN THE MARKET.
SO ON THE RIGHT, THERE'S JUST A SNAPSHOT OF JUST THE FIRST TWO PAY GRADES OF OUR PAY PLAN JUST TO SHOW YOU OUR STEPS.
SO IN BETWEEN EACH STEP IS A TWO POINT HALF PERCENT DIFFERENCE.
UM, IF WE INCREASE THE STEPS FROM TWO AND HALF TO 3.5%, UH, OUR MAX, OUR MAXIMUM SALARY RANGES WOULD BE AT 102% OF MARKETS.
SO AGAIN, THAT'S KIND OF WHERE WE WANT TO BE.
NOW, THAT INCREASE WOULD COST THE CITY ABOUT $200,000.
WE CURRENTLY, CURRENTLY ONLY HAVE TWO EMPLOYEES WHO ARE AT THE TOP OF THEIR SALARY AND THE SALARY RANGES.
UM, THAT ALONG WITH THIS BEING A TIGHT BUDGET YEAR, WE DO FEEL LIKE THIS IS SOMETHING THAT NEEDS TO BE ADDRESSED BUT NOT ADDRESSED THIS YEAR.
BUT I WANTED TO MAKE SURE YOU'RE AWARE THAT IN THE FUTURE THIS IS SOMETHING THAT WE WILL BE WORKING ON.
ANY QUESTIONS? ALRIGHT, I'M MOVING ON TO MY SUPPLEMENTAL REQUEST.
I'M REQUESTING THAT WE ADD A NEW BENEFIT FOR OUR EMPLOYEES.
IT'S A FINANCIAL WELLNESS PROGRAM FROM DAVE RAMSEY CALLED SMART MONEY.
SO MANY AMERICANS EXPERIENCE FINANCIAL STRESS AND IT CAN AFFECT BOTH THEIR WELLBEING AND THEIR PERFORMANCE AT WORK.
UM, AND IT'S LIKELY THAT MANY OF OUR EMPLOYEES ARE EXPERIENCING THIS.
UH, THIS TOOL WILL HELP EMPLOYEES PLAN AND MANAGE THEIR FINANCES TO AVOID THESE FINANCIAL STRESSES.
THIS PROGRAM OFFERS ONE-ON-ONE COACHING TO HELP EMPLOYEES CREATE A BUDGET, START AN EMERGENCY FUND, UM, AND DETERMINE A PLAN TO PAY OFF DEBT.
IN ADDITION, THERE'S EDUCATIONAL CONTENT WHERE EMPLOYEES CAN WATCH SEMINARS.
THERE IS AN AI TOOL BUILT BY FINANCIAL EXPERTS.
AND FOR ME, THE STANDOUT BENEFIT TO THIS PROGRAM IS THAT IT OFFERS SOFTWARE TO CREATE WILLS AND POWER OF ATTORNEY FOR OUR EMPLOYEES.
SO I LOOKED AT SOME STATISTICS AND ON AVERAGE, UH, 50 TO 60% OF AMERICANS DON'T HAVE A WILL.
UM, BUT MORE SURPRISING OF THAT PERCENTAGE, 80 TO 90% OF ACTIVE POLICE AND FIRE DON'T HAVE WILLS.
UM, AND WITH SUCH A HIGH MAJORITY OF OUR WORKFORCE BEING IN THIS HIGH RISK PROFESSION, I BELIEVE THAT THIS IS A TOOL THAT CAN BE A REALLY GREAT RESOURCE FOR OUR EMPLOYEES.
UH, I THINK THE COST IS VERY REASONABLE.
UH, IT'S $5 AND 10 CENTS PER EMPLOYEE PER MONTH, WHICH COMES TO ABOUT $11,000 ANNUALLY.
WE WOULD HAVE TO SIGN A ONE YEAR CONTRACT, BUT THERE ARE REPORTS THAT WE COULD USE TO SEE IF IT'S ACTUALLY BEING UTILIZED TO DETERMINE GOING FORWARD IF IT'S SOMETHING WE WANNA CONTINUE.
UH, THIS PROGRAM DOES MAKE A LOT OF CLAIMS. IT CLAIMS THAT WE'LL SEE PRODUCTIVITY INCREASE, TURNOVER DECREASE, UM, THAT EMPLOYEES UTILIZING THIS PROGRAM WILL SEE $16,000 IN DEBTS PAID OFF AND DOLLARS SAVED.
I HAVE NO IDEA IF THOSE CLAIMS ARE ACCURATE,
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BUT I DO BELIEVE THIS IS A VALUABLE BENEFIT THAT THIS, THAT THE CITY CAN OFFER OUR EMPLOYEES.IT ALIGNS WITH OUR CULTURE AND IF EMPLOYEES UTILIZE THIS TOOL, IT IS A POTENTIAL TO MAKE A MEANINGFUL DIFFERENCE IN THEIR FINANCIAL FUTURE.
UH, AND I LEAVE YOU WITH MY FAVORITE DAVE ANCY QUOTE AND WOULD BE HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
UM, IT'S A A FAIRLY NEW PROGRAM.
THERE'S NO OTHER CITIES THAT I'M AWARE OF THAT USE IT.
UM, I WAS JUST WONDERING WHAT THE, LIKE THE USAGE RATE WAS.
I MEAN, THEY DEFINITELY HAVE BUSINESSES THAT USE IT, BUT THEY HAVEN'T TALKED ABOUT ANY OTHER, UH, CITIES, MUNICIPALITIES THAT USE IT.
BUT YEAH, I'D LIKE TO KNOW, LIKE ON AVERAGE HOW MANY PEOPLE WE ACTUALLY USE THE PROGRAM.
I MEAN, IT SOUNDS GREAT, BUT NO ONE USES IT.
I MEAN, THEY'RE, THEY HAVE, THEY CLAIM HIGH UTILIZATION, BUT I MEAN, IT'S, IT'S
SO ANY OTHER QUESTIONS? JUST COMMENT.
I'M SURPRISED ON THE STATISTIC OF THE NUMBER OF FIRST RESPONDERS OR POLICE OFFICERS THAT DON'T HAVE A WILL.
AND, AND THAT NUMBER WAS WHO HAVE A WILL? I ALSO THINK THERE'S A BIG NUMBER OF INDIVIDUALS WHO HAVE WILLS, BUT THEY'RE OUTDATED.
I WAS TALKING TO AN EMPLOYEE WHO HAS A WILL, BUT THEIR CHILD HAS NOW GROWN, BUT WHEN THEY WROTE IT, IT WAS, THEY WERE A CHILD.
SO IT'S NO LONGER EVEN RELEVANT ANYMORE.
SO I, I DO THINK IT'S A, A BENEFIT THAT OUR EMPLOYEES COULD UTILIZE.
I DEFINITELY THINK WE'RE SURROUNDED BY ROCK STARS AND YOU GUYS AND I'M SURE WOULD LIKE TO BE SURE TO KEEP ALL OF Y'ALL.
SO WAS THIS, WAS THIS RE A REQUEST OR WAS THIS, OH, THIS IS A SUPPLEMENT REQUEST.
I MEAN, WAS THIS REQUEST FROM SOMEBODY OH, IN THE CITY OR WAS THIS OH, A CONFERENCE AND ONE OF THE VENDORS THERE OFFERED IT.
SO I DID A DEMO AND I WAS JUST, I WAS PERSONALLY IMPRESSED BY IT.
PAPER COPIES SAYS A HUNDRED THOUSAND ON THE TOTAL.
YOURS SAYS 10 SUPPLEMENTAL IS OKAY.
OUR PAPER PROBABLY DOES A HUNDRED THOUSAND.
DEPENDING ON HOW MANY POSITIONS YOU GUYS APPROVE
YEAH, IT'S PROBABLY GONNA BE CLOSER TO 11 BASED ON THE POSITIONS THAT ARE APPROVED THIS YEAR.
BUT FIVE 10 IS PER EMPLOYEE FOR MONTH OIL COST.
BUT A HUNDRED THOUSAND LAYOFF.
OH, A HUNDRED THOUSAND IS WHAT IT SAYS.
IT DOES, IT DOES ON THE PAPER COPY.
SO FOR, UM, BUDGET REQUESTS FOR THE LIBRARY, UM, FIRST OFF OUR LINE ITEMS, THERE'S KIND OF THREE MAIN AREAS THAT HAVE, UM, CHANGED.
WE'VE ADDED A LITTLE EXTRA TO LIBRARY SUPPLIES, UM, BUILDING MAINTENANCE AND THEN COMMUNITY DEVELOPMENT.
JUST MORE FUNDS ARE REQUIRED IN ORDER TO KEEP DAY-TO-DAY OPERATIONS GOING.
UM, AND THEN ALSO WITH OUR SHARED SPACES, UH, FOR BUILDING MAINTENANCE, WE DID TAKE A THOUSAND DOLLARS OUTTA SENIOR PROGRAMS. UM, AND THAT REFLECTS THE, UH, REDUCED DEMAND, UH, DUE TO SIMILAR SERVICES THAT ARE NOW OFFERED THROUGH OTHER DEPARTMENTS.
SO WE'LL STILL BE PROVIDING PROGRAMS FOR THEM, BUT, UM, WE'RE ALSO ABLE TO SHARE THAT WITH, UM, WITH PARKS AND REC.
SO, SO DO WE HAVE ANY BIG DOLLAR MAINTENANCE ITEMS COMING? I KNOW WE'VE LOOKED AT AIR CONDITIONER UNITS AND THAT KIND OF STUFF OVER THE YEARS ROOF.
I THINK THEY RECENTLY DID JUST, UH, UPDATE ONE OF THE AC UNITS.
I DON'T KNOW IF WE'LL NEED ONE IN THE FUTURE.
UM, I THINK WITH MORE PEOPLE USING, UM, MULTIPLE ROOMS IN THE BUILDING, I THINK THAT'S A POSSIBILITY.
UM, SO WITH THAT, THE CLEAR AND TEAR MAKING SURE WE'RE GETTING THE CARPETS CLEANED REGULARLY.
UM, THAT'S KIND OF THE OVERALL, UM, INCREASE FOR THAT.
WE CONTRACT WITH HMS FOR A MONTHLY REVIEW AND THEY HAVE NOT REPORTED TO ME ANY ISSUES WITH THE HVAC IN THE BUILDING.
THEY, THEY CHECK IT ONCE A MONTH.
WE DO HAVE MAINTENANCE THAT IS, UH, CHECKING AS WELL.
THE BIGGEST EXPENSE WE HAVE ON THIS BUILDING WAS THE ROOF THAT WE DID NOT REALIZE HOW BAD IT WAS.
AND IT WAS REPLACED THROUGH TML INSURANCE THIS PAST YEAR.
UH, IT WAS, IT WAS REALLY, REALLY BAD.
UH, THAT'S ONE OF THE THINGS WE'RE ASKING OUR MAINTENANCE FOLKS.
YOU'LL, YOU'LL SEE ANOTHER REQUEST ON HERE LATER.
WE WANT THEM TO START GETTING UP ON OUR ROOFS AND IN THE PLACES THAT WE DON'T NORMALLY GO AND CHECKING OUR BUILDINGS.
WE HAVE A LOT OF BUILDINGS NOW AND WE NEED TO MAKE SURE THAT WE'RE KEEPING UP WITH THAT MAINTENANCE.
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ANSWER YOUR QUESTION, I DON'T SEE ANYTHING MAJOR COMING OUT OF THE LIBRARY IN THE NEAR FUTURE.IT'S, WE, WE'VE ADDED MONEY TO THAT LINE AND AT SOME POINT IT SHOULD BALANCE OUT OR TAPER OFF SOME.
SO YEAH, WE DID SHELVES ONE YEAR.
WE DID NEW SHELVES, WE DID THE CARPET.
THAT'S, THAT'S WHERE WE ADDED THOSE MONIES IN.
UH, WE'RE TAKING CARE OF THE CARPET NOW, I THINK QUARTERLY OR SIX MONTHS.
UM, I THINK IT WAS SIX MONTHS, BUT I THINK WE'RE LOOKING AT QUARTERLY JUST WITH THE FOOT TRAFFIC.
YEAH, WE'RE LOOKING AT QUARTERLY TO START CLEANING THE CARPET SO THAT IT'S IN BETTER SHAPE.
UH, WHAT ELSE? WE FIXED THE RESTROOM AT LEANNE'S REQUEST.
UM, A LOT OF OUR CEILING TILES WERE FIXED.
UM, SO TO YOUR UH, POINT, YES, IT SHOULD START TAPERING OFF TO SOME DEGREE AND JUST BE REGULAR PREVENTIVE MAINTENANCE.
'CAUSE WE'VE DONE THE PIECE STUFF.
ANY OTHER QUESTIONS FOR LINE ITEMS? UM, WE DO HAVE ONE SUPPLEMENTAL REQUEST THIS YEAR.
THIS IS FOR A REMOTE, UH, HOLDS LOCKER SYSTEM IN WINDRIDGE.
UM, SO WE'VE HEARD A LOT OF REQUESTS ABOUT TRYING TO, UH, BRANCH OUT INTO SOME OF OUR FURTHER COMMUNITIES.
UM, THIS WOULD GIVE US THAT REACH WITHOUT HAVING TO TRY TO OPEN AN ENTIRE LIBRARY OR SATELLITE LIBRARY.
WHAT IT WOULD ALLOW IS US TO PLACE A HOLDS LOCKER FOR, UM, INDIVIDUALS TO GET INTO OUR CATALOG, CHOOSE HOWEVER MANY BOOKS THAT THEY WANT TO HOLD.
UM, WE, WE WOULD THEN TAKE ALL OF THE ITEMS TO THE HOLDS LOCKER AND THEN THEY CAN PICK IT UP, UH, 24 7 WHENEVER IT'S CONVENIENT FOR THEM.
UM, AND THIS ALSO, UM, UH, THE REASON WE HAD CHOSE THE HOLD LOCKER.
I KNOW THERE WAS A LOT OF CONVERSATION IN THE PAST ABOUT, UM, SOMETHING CALLED A LIB CABINET, WHICH IS KIND OF LIKE A, UM, AN ENTIRE KIND OF LIKE SATELLITE LIBRARY.
IT'S A CABINET WITH, UM, A COUPLE OF SHELVES AND IT HAS A READER SO THAT ANY ITEM THAT THEY TAKE OUT, IT WOULD, UM, PUT IT ON THEIR ACCOUNT IS CHECKED OUT.
IF SOMEBODY PUTS ITEMS BACK IN, IT WOULD RETURN IT.
THE ONLY ISSUE WITH THAT ONE WOULD BE THAT WE WOULD HAVE TO HAVE AN ENTIRE COLLECTION SPECIFICALLY FOR THAT CABINET.
UM, AND AT THIS TIME WE DON'T HAVE THE STORAGE SPACE OR, UM, THE KIND OF NEED I WOULD SAY FOR THAT.
I THINK IT WOULD BE TOO MUCH MONEY DOWN THE ROAD.
UM, NOT ONLY WOULD WE HAVE TO STORE LIKE 200 ITEMS FOR THAT, UM, BUT WE WOULDN'T BE ABLE TO GET NEW ITEMS INTO IT AS REGULARLY.
UM, SO A HOLZ LOCKER WAS KIND OF WHERE WE DETERMINED THE NEED WOULD MEET, UM, THE PURCHASE.
UM, THEY'D BE ABLE TO REQUEST ANY OF OUR NEW ITEMS AND THEY WOULD HAVE, UH, MORE OF A WAY OF UTILIZING OUR SERVICES, UH, FURTHER OUT.
UM, SO TO DO SOMETHING LIKE THAT, WE HAVE TO HAVE A STAFF MEMBER DRIVE OVER THERE AND WE YES, SIR.
AND SO WITH THE SUPPLEMENTARY REQUEST, THERE'S ALSO THE REQUEST OF ANOTHER PART-TIME, UH, PERSON.
UM, THEY WOULD BE THE ONES THAT WOULD BE RESPONSIBLE FOR MAINTENANCE UPKEEP.
UM, THE TRANSITION OF HOLDS AND UM, RETURNS, UM, FROM THAT HOLD LOCKER.
AND IT WOULD BE SOMETHING THAT THEY WOULD HAVE TO DO, UH, TWICE A WEEK, UM, TO GO DROP OFF AND PICK UP ITEMS THAT HAD BEEN DEPOSITED OR, UM, REQUESTED.
DO DO WE ALSO NEED A BOOKMOBILE TO TAKE THE BOOKS OVER THERE AND, 'CAUSE I DON'T WANT 'EM TAKING PERSONAL CARS.
UH, IF, IF THE COUNCIL WANTED TO DO THIS, WHAT, WHAT WE'VE DONE NOW, I BELIEVE, NO, WE HAVEN'T DONE IT YET.
NOT YET, BUT WE ARE GOING TO STATION OUR VAN HERE SO THAT THEY CAN USE THE VAN.
'CAUSE WE DON'T USE THE VAN ON A DAILY BASIS.
SO WE WOULD STATION THE VAN HERE FOR THEM TO GO BACK AND FORTH.
AND ALSO CHIEF BROOKS BELIEVES THAT HE HAS A, UH, POLICE TAHOE THAT'S COMING OUT OF SERVICE THAT'S IN DECENT SHAPE THAT WE COULD PLACE HERE AS WELL FOR THEM TO UTILIZE.
UH, WE, UNTIL THIS CAME UP, I REALLY DIDN'T THINK ABOUT THE, THE LIBRARY DOES A LOT OF, UH, TRAVELING IN, IN OUR AREA.
THEY, THEY GO INTO PROVIDENCE VILLAGE AND THEY DO OTHER PROGRAMS AND WE REALLY DO.
THAT'S WHY I DIRECTED PARTS TO TO PLACE THE, THE VAN HERE SO THAT THEY WOULD HAVE IT.
I JUST HAD NEVER THOUGHT ABOUT THEM USING THEIR OWN VEHICLES FOR THAT.
SO WE HAVE, WE'VE TAKEN CARE OF THAT.
WE WOULD NOT BE REQUESTING A VEHICLE FOR THIS.
THE TAHOE, WE COULD WRAP AND THAT COULD BE OUR BOOKMOBILE
WRAP IT UP WITH A LOT OF LIBRARY.
LIBRARY GRAPHICS, YOU KNOW, A VERY, VERY FAST BOOK.
UM, IS THERE POTENTIAL FOR A REVENUE SOURCE FROM SANDROCK RANCH ON THIS? BECAUSE THEY
[00:30:01]
DON'T CONTRIBUTE TO ALL LOT.I'M NOT SURE IF THERE'S, WE COULD ASK THAT QUESTION, UH, WHEN WE COME INTO NEGOTIATIONS LATER THIS YEAR FOR RATE INCREASES, BUT IT WOULD BE RIGHT OUT THERE NEXT TO THEM.
UM, SO THAT IS KIND OF WHERE THE REQUEST CAME FROM WAS JUST, UM, THE NEED OF, YOU KNOW, A LOT OF PEOPLE ARE TRAVELING, UM, ESPECIALLY AS YOU GET CLOSER OUT TO WINDRIDGE AREA, UH, TRAFFIC IS, UM, A PROBLEM WE HEAR A LOT OF OUR PATRONS, UM, TALK ABOUT.
UM, SO THIS WAS JUST OUR WAY OF TRYING TO PROVIDE EXTRA RESOURCES, BUT A LITTLE FURTHER OUT FROM WHERE WE'RE CURRENTLY LOCATED.
UM, AND THE BEST THING WITH, UM, THIS SPECIFIC SYSTEM, A LOT OF OTHER LIBRARIES, UM, ALL AROUND NORTH TEXAS ALSO USE IT.
UM, THEY'VE HAD VERY POSITIVE THINGS TO SAY.
UM, AND THERE'S ALWAYS THE ABILITY TO ADD ON TO, UH, ONE OF THE CABINETS SHOULD THE NEED ARISE.
UM, AND EVERYTHING WORKS WITHIN OUR ILS SYSTEM, SO WE DON'T HAVE TO TRY TO MANAGE MULTIPLE SYSTEMS AT ONCE.
UM, THE VENDOR'S ABLE TO KIND OF CONNECT EVERYTHING TOGETHER.
SO, UM, WE WON'T HAVE TO WORRY ABOUT HAVING TO DOUBLE CHECK ITEMS IN OR ANYTHING AS SOON AS WE GET IT SCANNED.
THE SYSTEM DOES EVERYTHING FOR US.
SO IT'LL ALSO KIND OF STREAMLINE THAT HOLDS PROCESS.
DO YOU HAVE ANY DATA ON THE WINDRIDGE COMMUNITY OVER THERE WHO'S ACTIVELY USING THE LIBRARY SYSTEM NOW? I DON'T HAVE THE STATISTICS WITH ME TODAY, BUT I CAN ABSOLUTELY GET THAT FOR YOU, SIR.
AND WHERE WOULD A PROPOSED INSTALLATION? UM, IT WOULD BE AT THE FIRE STATION.
WHICH NUMBER? YEAH, HE JUST STEPPED OUT.
UH, WHAT NUMBER IS THAT LEAN FIRE FIRE STATION AT, AT WINDRIDGE IN THE, THE, UM, THE UNIT THAT, UH, BRITTANY HAS LOOKED AT CAN GO INSIDE OR OUTSIDE.
SO WE STILL NEED TO TO WORK THAT WITH CHIEF SLAUGHTER, BUT, UM, IT COULD ACCOMMODATE EITHER WAY.
THERE IS, WE'LL, WE'LL MAKE ROOM.
CHIEF SLAUGHTER WILL MAKE ROOM.
YEAH, SHE'S GETTING VOLUNTEERED AND HE'S NOT EVEN IN HERE.
WHATEVER WE INVEST OVER THERE.
IF WE, IF THIS GOES FORWARD, WE HAD A BUDGET MEETING ON THURSDAY AND, AND, UH, CHIEF SLAUGHTER WASN'T THERE.
SO CHIEF BROOKS CUT HIS BUDGET
JUST FROM A, A SECURITY OF THE INVESTMENT WOULD BE.
UM, THE OTHER THING ABOUT THIS, SO, UM, WE PUT 40,000, UM, IT DOES NOT COME WITH A WRAP.
IF YOU GO TO THE PINK TAB, UM, THAT'S WHERE THE QUOTE IS FOR IT.
UM, BUT THAT DOES NOT COME WITH A WRAP.
UM, AT THE VERY BACK, I DO HAVE A PICTURE.
UM, NOW I THINK THIS ONE IS A LIBRARY THAT'S BASED IN INDIANA, UM, WHERE YOU CAN SEE WHAT THE SILVER CABINETS LOOK LIKE, BUT THEN YOU CAN SEE THAT THEY STARTED DESIGNING A WRAP TO SLOWLY ADD ON.
UM, SO THAT'S ALWAYS AN OPTION IN THE FUTURE, SHOULD WE WANT TO CUSTOMIZE, UM, THE HOLDS LOCKER TO KIND OF FIT OUR COMMUNITY.
AND YOU'RE SAYING THIS IS THE BLUE TOP IS THE WRAP YOU'RE TALKING ABOUT? UM, NO, THE, UH, PHOTO THAT'S ACTUALLY ON THE SYSTEM ITSELF WITH THE BOOKS.
UM, AND THE BEST THING ABOUT THIS IS NOT ONLY DOES IT HAVE, UH, SECURITY CAMERAS, UM, THAT DOES RECORD FOOTAGE, UM, BUT WE ALSO ASKED FOR THEM TO GIVE US A RETURN DROPBOX.
SO WE DON'T HAVE TO WORRY ABOUT ANYBODY POTENTIALLY USING IT AS A TRASH BIN OR SNAKES OR ANYTHING GETTING INTO IT IN THE SUMMER.
IT'S COMPLETELY LOCKED UNTIL THEY SCAN THEIR CARD FOR RETURN AND THEN IT OPENS THE BOX WINDOW FOR THEM TO SLIDE THEIR BOOK RETURNS BACK IN.
SO, UM, THERE'S A LOT OF FEATURES THAT THIS ONE HAS THAT A LOT OF THE OTHER CABINETS DID NOT.
SO AS FAR AS SECURITY WEATHER, UM, THEY KIND OF HAVE EVERYTHING COVERED AND WE WOULD HAVE THE AUBREY PUBLIC LIBRARY BANNER ON THE OUTSIDE OF IT.
WE COULD DEFINITELY LOOK INTO DOING THAT.
UM, AND THEN THIS ALSO FOR THE COST.
UM, I ALSO ASKED THEM TO PUT AN OUTDOOR CANOPY, UH, PRICE INTO IT.
SO THIS IS IF IT'S OUTDOORS, UM, AS WELL.
AND THEN WE CAN LOOK INTO, UM, ADDING, LIKE YOU SAID, A BANNER OR SOMETHING ONTO IT IF YOU'D LIKE.
SO I, UH, WE'RE GONNA INVEST IN IT.
I WOULD WANT TO MAKE SURE THAT THEY HAVE A, SOME KIND OF BRANDING FOR AUBREY PUBLIC LIBRARY.
UM, WE DO KNOW THAT THERE'S A, A DESIRE AT WINDRIDGE.
UM, I DON'T RECALL IF IT WAS HOA OR IF IT WAS PRIVATE.
UM, BUT THEY DID TRY TO PUT A, UM, A SOMEWHAT
[00:35:01]
LIBRARY OUTSIDE LIBRARY THERE, UM, BY THE POOL AREA.UM, BUT IT KEPT BEING VANDALIZED.
SO THAT WAS KIND OF WHERE THIS STARTED.
UM, A COUPLE YEARS AGO WE TALKED ABOUT TRYING TO FIND A WAY TO, TO IMPLEMENT THESE SERVICES, UM, OUT AT WINDRIDGE FOR OUR CITIZENS.
UH, THAT WAS ONE OF MY CONCERNS AS WELL, IS WHEREVER WE PUT IT HAS TO BE SOMEPLACE HIGH PROFILE.
THAT WOULD BE, I MEAN, YOU CAN'T PROTECT FROM EVERYTHING, BUT CERTAINLY THAT WOULD BE A CONSIDERATION.
MAKE SURE THAT IT'S MOST LESS LIKELY TO BE VANDALIZED.
CAN'T HAVE, SOMETIMES YOU FORGE YOUR HEAD IN THE FACE OF DANGER, BUT ALSO TAKE PRECAUTIONS.
WHERE CAN, UM, DID Y'ALL HAVE ANY OTHER QUESTIONS ABOUT THE CABINET OR HOW IT WORKS OR, UM, AND THEN I DID PROVIDE IN THE VERY BACK, BEHIND THE GREEN TAB, UM, THERE IS, UM, SOME GRAPHS AND THEN ALSO STATISTICS.
UM, JUST THOUGHT Y'ALL MIGHT BE INTERESTED TO SEE HOW THE LIBRARY'S, UM, GROWTH IS KIND OF CHARTING OVER THE LAST FEW YEARS.
UM, WE, I HAVE ALL OF OUR TOTAL CIRCULATIONS FOR OUR LIBRARY, UM, OUR SUMMER READING PARTICIPANTS.
UM, SO LAST YEAR WE HAD, UH, 834.
UM, WE CURRENTLY, AS OF CLOSE OF BUSINESS YESTERDAY, WE'VE ALREADY SIGNED UP 605, UH, PEOPLE.
AND WE, UM, STILL HAVE ALL OF THE REST OF JUNE AND JULY TO GO FOR SIGNUPS.
SO, UM, WE'RE, WE'RE DEFINITELY GROWING AS A COMMUNITY.
UM, AND THEN ON THE LAST PART OF THE STATISTICS, I JUST THOUGHT Y'ALL MIGHT WANNA SEE WHERE WE'RE AT, UM, IN COMPARISON TO THE OTHER LIBRARIES THAT ARE IN OUR CONSORTIUM.
UM, SO THESE TOTALS ARE, UM, IT'S THOUSANDS.
SO FOR US, UH, WE CURRENTLY HAVE, UM, ACCORDING TO OUR SYSTEM, UH, THEY DID A FEBRUARY TO FEBRUARY COUNT FOR US.
UM, THEY WERE TRACKING US AT 24,000 HOLDS AND 106,000, UM, LIKE REGULAR CHECKOUTS, UH, FOR A TOTAL OF 130,000 WITHIN THAT TIMEFRAME OF, UH, FOR THE YEAR.
UM, AND THEN BELOW SHOWS WHERE OUR OTHER LIBRARIES ARE.
SO WE'RE DEFINITELY SEEING THE GROWTH THE MOST, UM, COMPARED TO A LOT OF THE OTHER LIBRARIES, UH, AROUND.
SO I JUST THOUGHT I'D SHARE THOSE STATISTICS WITH Y'ALL SO THAT Y'ALL HAVE THEM.
I THINK THAT SAYS SOMETHING ABOUT YOU GUYS.
'CAUSE SOME OF THOSE CITIES ARE PHYSICALLY BIGGER THAN US, BUT OUR LIBRARY IS MORE POPULAR THAN THERE.
I THINK IT'S A TESTAMENT TO THE MANAGEMENT OF THE LIBRARY AND THE STAFF.
WE, WE DEFINITELY HAVE A WONDERFUL THING GOING AND I'M, I'M GRATEFUL TO HAVE WHAT WE HAVE AND GRATEFUL TO HAVE THE STAFF THAT, YOU KNOW, WORKS REALLY HARD TO MAKE SURE THAT WE'RE SERVING THE COMMUNITY THE BEST THAT WE CAN.
SO, UM, BUT THAT'S ALL I HAVE FOR Y'ALL TODAY.
DID Y'ALL HAVE ANY OTHER QUESTIONS FOR ME OR CONCERNS? THANK YOU ALL SO MUCH FOR YOUR TIME.
COUNCILMAN, WE TALKED IN THE VERY BEGINNING ABOUT GROWTH AND WHERE WE'RE AT TODAY VERSUS 2022.
UH, WHEN WE WENT THROUGH THIS PROCESS IN 2022, THERE WERE A LOT LESS PEOPLE INVOLVED.
SO TODAY YOU'RE GOING TO SEE SOME NEW BUDGET FACES, UH, PRESENTING TO YOU RATHER THAN ONE OF US TRYING TO PRESENT MULTIPLE DEPARTMENTS.
UH, WE HAVE THE SUBJECT MATTER EX EXPERTS HERE TODAY.
UH, SO I THINK WE'RE GOING TO START WITH KURT AND HE WILL LEAD THE DISCUSSION ON STREETS, PARKS, FLEET, WATER AND SEWER.
WHICH ONE ARE YOU STARTING WITH? WE'LL START WITH GENERAL FUND.
UM, THAT WOULD BE PARK STREETS AND FLEET AND GOOD MORNING MAYOR AND COUNCIL.
UM, AND TO START WITH, UM, UM, PARKS, STREETS AND FLEET, UM, WE SEE HERE OUR, UM, ORGANIZATIONAL CHART.
UM, WE HAVE THREE POSITIONS THERE THAT ARE CIRCLED THAT WE WILL BE REQUESTING AND WE'LL KIND OF GO THROUGH THOSE, UM, AS WE KIND OF MAKE OUR WAY THROUGH THIS PRESENTATION.
UM, SO JUST TO TOUCH BASE ON A COUPLE OF THE ACCOMPLISHMENTS THAT WE HAD THIS YEAR, UH, WE DID ENTER INTO AN AGREEMENT WITH WESTWOOD FOR A SPORTS COMPLEX.
UM, WITH THAT WE ARE DOING A CONSTRUCTION MANAGER AT RISK.
UH, WE DID RECEIVE 21, UH, QUALIFICATION PACKETS.
SO WE'RE CURRENTLY GOING THROUGH THOSE.
UM, AND HERE WITH US TODAY, WE
[00:40:01]
HAVE HIRED OUR, UH, PARKS AND RECREATION MANAGER, UH, PATRICK DUKES, AND SO FAR DOING A FANTASTIC JOB.UM, WE COMPLETED THE WIND RIDGE FIRST RESPONDERS PARK.
UH, WE ARE WORKING ON WRAPPING UP THE VETERANS PHASE TWO IMPROVEMENTS.
UM, SO JUST LOOKING AT THE VETERANS MEMORIAL PARK NOW VERSUS WHAT IT LOOKS LIKE A FEW YEARS AGO, UH, LOOKS PRETTY GREAT AND WE'RE VERY EXCITED ABOUT IT.
UM, TO TOUCH ON SOME OF THE STREET, UH, ACCOMPLISHMENTS, WE HAVE CRACK SEALED OVER 12,000, GIVE OR TAKE LINEAR FEET OF STREETS.
UM, AND THEN WE SUCCESSFULLY NAVIGATED THAT WINTER STORM.
SO I JUST WANT TO APPRECIATE THE PUBLIC WORKS GROUP AND THEN EVERYONE WHO HELPED US NAVIGATE THAT STORM.
'CAUSE THAT WAS A DOOZY, UH, TO SAY THE LEAST.
UH, SOME OF THEIR GOALS FOR 2027.
UH, WE WANT TO GO AHEAD AND BEGIN CONSTRUCTION ON THIS SPORTS COMPLEX.
CURRENTLY WE ARE ON TRACK, UM, TO DO SO, SO WE'RE PRETTY EXCITED ABOUT THAT.
UH, WE WOULD LIKE TO GO AHEAD AND START DOING OUR DOWNTOWN DRAINAGE PROJECTS AND THEN BEGIN THE ROAD IMPROVEMENTS ON, UH, FRONTIER PARKWAY TO 1385.
UM, SOME OF OUR PRIORITIES ARE, UM, STARTING THAT CONSTRUCTION ON THE SPORTS COMPLEX, INSTALLING OUR FIRST WELCOME TO AUBREY SIGNAGE, WHICH WOULD BE ON FRONTIER PARKWAY.
UH, AND THEN AGAIN, STARTING THOSE DOWNTOWN DRAINAGE PROJECTS.
SO TO GET INTO OUR SUPPLEMENTAL REQUEST, UM, FIRST AND FOREMOST, WE'LL START WITH PARKS.
UM, AND IT'S HIRING TWO SPORTS COORDINATORS.
SO I'M GONNA HAVE PATRICK HERE, UH, EXPLAIN.
CAN I SPEAK, CAN YOU SIT HERE, SIR? GOOD MORNING, MAYOR AND COUNCIL.
UM, HIRING TWO SPORTS COORDINATORS, UH, TO HELP GUIDE US THROUGH THIS, UH, COMPLEX IS VERY IMPORTANT.
I THINK ONE OF THE MAIN THINGS IS DEVELOPING AND MANAGING THE ATHLETIC AND LEAGUE AND TOURNAMENTS THAT WE WANT TO HOST THERE.
NOT, UH, DISREGARDING WHAT AUBREY REALLY WANTS.
SO WE WANT TO CONCENTRATE ON THE COMMUNITY AS WELL AS BRING, UH, REVENUE TO THAT COMPLEX AS WELL.
UM, ONE OF THE BIGGEST THINGS IS ESTABLISHING POLICY AND PROCEDURES AND OPERATING STANDARDS FOR OUR SPORTS.
AND THAT FACILITY USE AT THAT, UH, COMPLEX AND ENSURING, UH, THE CON UH, THE SAFETY STANDARDS AND RISK MANAGEMENT AND LIABILITY AND MAKING SURE THAT WE HAVE THAT THAT WHOLE COMPLEX WILL BE RAN VERY SMOOTHLY.
I THINK BRINGING THOSE COORDINATORS IN NOW SO WE CAN GET READY AND STAY READY SO WE WON'T HAVE TO BE RUNNING WITH OUR HEADS CUT OFF.
TRYING TO FIGURE OUT WHERE WE WENT WRONG.
I THINK WE BRING THEM IN NOW AND WE START THE PROCESS NOW.
ANY QUESTIONS? SO WE DON'T HAVE A COMPLEX, WE'RE NOT GONNA HAVE A COMPLEX FOR AT LEAST ANOTHER YEAR, PROBABLY CLOSER TO TWO, BUT WE WANNA HIRE TWO SPORTS COORDINATORS STARTING IN OCTOBER.
'CAUSE WE'RE ASSUMING THAT WE'RE STARTING EVERYBODY OCTOBER ONE.
SO WHAT ARE THEY GONNA DO FOR A YEAR AND A HALF? WELL, WE CAN, UH, DEVELOP THOSE, UH, UH, DEVELOP A RELATIONSHIP WITH, UH, THE YOUTH PROGRAM, COORDINATE WITH, UM, A-A-Y-S-A LOCAL OTHER GROUPS, CREATE POLICY AND PROCEDURES.
AND THAT HAS TO GO THROUGH LEGAL SOMETIMES.
MAKE SURE THAT WE ARE HAVING OUR, OUR PROGRAMMING THAT WE WANT TO BE OUT THERE LEAGUES AND WHO WE WANT TO PARTNER UP WITH.
YOU DON'T WANT TO HAVE THE COMPLEX THERE AND THEN WE'RE FIGHTING OTHER PEOPLE TO FILL IT UP, UH, DOWN THE ROAD ONCE THE COMPLEX IS THERE.
SO BUILDING THOSE RELATIONSHIPS WITH THE COMMUNITY AND OUTSIDE OF THE COMMUNITY IS IMPORTANT.
BUT THERE ARE STEPS THAT NEED TO BE ADDRESSED BEFORE WE EVEN OPEN THE DOORS ON THE COMPLEX.
AND WE DID DISCUSS ON THURSDAY, UM, EVEN THOUGH WE DID REQUEST THIS FOR THE 26 27 BUDGET YEAR, UM, LIKE YOU HAD MENTIONED, UM, STARTING OCTOBER ONE.
UM, HOWEVER, WE ARE REQUESTING THESE POSITIONS AND WE THINK THAT POTENTIALLY WE COULD HIRE ONE IN OCTOBER, UH,
[00:45:01]
NOVEMBER, AND THEN POTENTIALLY HOLD ON THE OTHER ONE UNTIL JANUARY, FEBRUARY.JUST MAKING SURE THAT WE GET THE RIGHT PEOPLE IN PLACE VERSUS JUST FILLING THE HEAD COUNT.
SO, UM, I I THINK I'D BE MORE COMFORTABLE WITH HIRING ONE IN OCTOBER AND HOLDING THE SECOND ONE UNTIL CONSTRUCTION ACTUALLY STARTS ON THE SPORTS COMPLEX.
WHENEVER, WHENEVER THAT HAPPENS.
I MEAN, THE CONSTRUCTION PROCESS IS GONNA BE, IT'S A YEAR.
I MEAN, THAT'S STILL NOT THE EARLY ON.
THE SECOND ONE, I, I ALSO WANNA KNOW HOW MANY CITIES AROUND US, HOW MANY CITIES HAVE TWO COORDINATORS THAT ARE OUR SIZE? I CAME FROM SALINA, SO WE, I HAD TWO COORDINATORS.
I ALSO CAME, I HAD, I WAS IN DENTON.
I HAD ONE, I HAD, I WAS IN CARROLLTON.
I CAME FROM GRAPEVINE TWO AND WE HAD QUITE A FEW AND WE DIDN'T EVEN HAVE THE, UH, I GUESS, UH, THE TOURNAMENT SIZE WAS ONE COORDINATOR AND THE ADULT SPORTS WAS ANOTHER COORDINATOR.
AND THEN WE BOTH SPLIT THE BASEBALL, WHICH WAS VERY, VERY BIG UP THERE.
UM, IT'S, IT'S A LOT OF MOVING PARTS, BUT I THINK WE CAN, UH, MANAGE IT WITH, WITH THE RIGHT PEOPLE AND DO OUR BEST TO, UH, GIVE THE COMMUNITY THE BEST CUSTOMER SERVICE WE CAN.
SOMETIMES IT JUST DON'T TAKE ONE.
IT'LL TAKE ME, IT'LL TAKE COORDINATORS.
IT'LL TAKE EVERYBODY TO GIVE THEM THAT GOOD CUSTOMER SERVICE RUNNING A COMPLEX LIKE THAT.
AND PATRICK, KURT, WHEN WE DISCUSSED THESE TWO, THEY ACTUALLY HAVE TWO DIFFERENT, UH, DUTIES, EVEN THOUGH THEY HAVE THE SAME TITLE.
CAN YOU EXPLAIN THE DIFFERENCES BETWEEN THE TWO POSITIONS? ONE WOULD BE FOCUSED MAINLY ON ADULT SPORTS AND KIDS SPORTS.
UM, AND THEN THE OTHER ONE WOULD PROBABLY HELP WITH SOME OF THE KIDS' SPORTS, BUT ALSO TOURNAMENTS AND SOCCER KIND OF DIVVYING UP THE ASSIGNMENTS BETWEEN SOCCER FLAG FOOTBALL OR TACKLE FOOTBALL OR WHATEVER ELSE, SPORTS THAT WE RUN OUT THERE.
AND THEN ADULT SPORTS AS WELL, MAKING SURE THAT, UH, THOSE, UH, PROGRAMS ARE RUNNING SMOOTH AND, AND WE'RE PUTTING THOSE PROGRAMS IN PLACE AS WELL, ALL BASED ON US FOLDING A, A YS A IN THE PARKS DEPARTMENT OR, OR WE'RE JUST MANAGING SCHEDULING OF THE USE OF THE FACILITIES FOR A YA.
YEAH, AND I, I DON'T KNOW THAT WE HAVE FULLY, I IMPLEMENTED A PLAN AS FAR AS TAKING OVER A YSA UNDER THE PARKS DEPARTMENT.
UH, WE DON'T HAVE THE SPORTS OURSELVES.
THE ONE OF THESE IS ALMOST, I DON'T AGREE WITH CHUCK ON THAT.
IT'S, IT'S A, IT'S JUST A SCHEDULER.
I THINK HAVING A CONVERSATION WITH THE ASSOCIATION AND SEEING WHAT DIRECTION THEY WOULD LIKE TO GO AND SEE WHAT DIRECTION IT WOULD MAKE, UH, THE MOST SENSE.
BUT JUST HAVING A CONVERSATION WITH, WITH THEM WOULD HELP AS WELL.
AND WE CAN GO THROUGH AND I, LIKE YOU HAD MENTIONED, UM, KIND OF SURVEY SOME OTHER CITIES TO SEE ABOUT HOW MANY SPORTS COORDINATORS THEY WOULD HAVE.
IF WE WERE RUNNING THE SPORTS PROGRAM ITSELF, I WOULD AGREE, MAYBE TWO AS NEEDED.
BUT WITHOUT THAT, I DON'T SEE WE NEED THE SECOND ONE.
I DON'T, I DON'T EVEN KNOW IF WE WERE RUNNING IT OURSELVES, IF IT WOULD REQUIRE TO.
UM, I MEAN, I COULD SEE THE NEED THOUGH IF WE WERE RUNNING THE PROGRAM.
THAT'S A FULL-TIME JOB IN ITSELF.
THESE POSITIONS, UM, WHILE THEY'RE, WE'RE REQUESTING NOW ARE, ARE REALLY NOT FOR RUNNING THE SYSTEM OR THE PROGRAM IS SETTING UP FOR RUNNING THE PROGRAM.
'CAUSE RIGHT NOW WE DON'T HAVE ANYTHING.
UM, SO THEY WERE LOOKING FOR SOMEONE, UH, TO HELP GET THE PROCESSES IN PLACE SO THAT WHEN THE BALL FIELD IS OPEN ON OPENING DAY, UH, THEN WE'RE READY TO GO.
SO ALSO INCLUDES THE MAINTENANCE.
WHEN WE LOOKED AT THE SPORTS COMPLEX, UH, WE ARE LOOKING AT HAVING A SEPARATE GROUP FOR MAINTENANCE OF JUST THE SPORTS COMPLEX, NOT ALL THE ADDITIONAL PARKS.
UM, WE WOULD HAVE TO INCREASE OUR MAINTENANCE PERSONNEL IN PARKS, UM, BUT TO COVER BOTH.
UM, SO I THINK THAT WAS OUR GOAL WAS THAT WE WOULD HAVE A, A TEAM, UH, THAT WOULD COVER THE SPORTS COMPLEX, WHETHER WE PHASE THEM IN.
BUT, BUT THAT'S KIND OF WHAT WE'RE LOOKING AT, IS LOOKING AT THIS AS ITS OWN DEPARTMENT
[00:50:01]
WITHIN THE PARKS DEPARTMENT ON SPECIALTY.I WAS JUST GETTING THERE, BUT RIGHT NOW WE HAVEN'T EVEN MOWED THE GRASS.
SO WE'RE A LONG WAY AWAY FROM JUMPING INTO
WE HADN'T STARTED MOVING DIRT YET.
WELL, WELL, THESE TWO POSITIONS.
I, I DON'T WANT TO GET CAUGHT IN THE, THE TITLE.
THESE TWO POSITIONS THAT WE'VE TALKED ABOUT, UH, WITH PARKS, WITH, UH, PATRICK AND WITH KURT AND LEANNE, WE'VE, WE'VE HAD MANY DISCUSSIONS.
THESE PEOPLE WILL BUILD OUR DEPARTMENT.
THAT'S WHY WE WANT TO HIRE THEM EARLY.
IF WE HIRE BOTH, THAT'S FINE AS WELL.
BUT THEY, THEY ARE GOING TO BE THE ONES FROM THE GROUND UP THAT BUILD THIS.
THEY'LL HAVE THE RELATIONSHIP WITH A-A-Y-S-A.
THEY'RE GOING TO HAVE THE RELATIONSHIP WITH, UH, OTHER LOCAL SPORTS.
UH, 'CAUSE THIS IS A MULTI-SPORT COMPLEX.
AND, AND PATRICK, HE, HE KIND OF TOUCHED ON IT THERE WHEN HE SAID, THIS IS A, THIS IS A SPLIT OF THESE TWO.
THEY WON'T BE DOING THE SAME THING.
THEY'LL BE BUILDING THESE PROGRAMS. AND FROM WHAT WE'VE ENVISIONED, WHAT WE'RE SEEING THIS AS BEING IS HUGE.
UH, IT'S A LARGE COMPLEX, AND WE WOULD LIKE TO HAVE DISCUSSIONS WITH A-A-Y-S-A ABOUT THE CITY TAKING THAT OVER.
THEY COULD BE, WE COULD CREATE A NEW BOARD, A YOUTH SPORTS, UH, UH, COMMITTEE AND THEY COULD BE A PART OF THAT.
WE WANT THEM TO BE A PART OF THAT.
I THINK THAT WOULD BE THE, THE ISSUE WITH TRYING TO GO WITH A-A-Y-S-A.
AND IF WE USE THE TERMS TAKEOVER, WE DON'T WANNA DO THAT.
WE WANNA JOIN THEM AND WE WANNA BE A PART OF WHAT THEY'RE DOING.
AND THAT'S WHAT THESE POSITIONS WERE DESIGNED FOR.
I THINK WE HAVE FOUR OR FIVE OTHERS DOWN THE ROAD, BUT THESE WERE MEANT TO COME IN.
NOW WE, AS KURT SAID, WE DISCUSSED ON THURSDAY AT OUR BUDGET MEETING, UH, ADVERTISE NOT ADVERTISING, NOW ADVERTISING IN OCTOBER, HIRING SOMEBODY AROUND CHRISTMAS, THE, THE CHRISTMAS TIME IN NOVEMBER, DECEMBER, AND THEN HOLDING THE OTHER ONE OVER UNTIL MARCH OR APRIL OF NEXT YEAR.
AND GIVING YOU AN OPPORTUNITY TO COME BACK, SEE WHERE WE'RE AT WITH THE SPORTS COMPLEX, SEE WHERE WE'RE AT WITH THE PERSONNEL, AND THEN WE CAN MAKE A MID-YEAR DECISION ON HIRING THE SECOND POSITION.
I JUST WANT YOU TO, UH, BE THINKING ABOUT HOW, HOW LARGE WE WANT THIS TO BE.
UH, WE DON'T WANT TO JUST LET A-A-Y-S-A USE THE FIELDS.
WE WANT TO BUILD THIS UP INTO SOMETHING HUGE FOR THE COMMUNITY.
UH, THE, THE COMMENTS THAT WE'RE RECEIVING BACK ON IT ARE EXTREMELY POSITIVE.
UH, SO I THINK THAT WE HAVE SOME OPPORTUNITIES HERE.
UH, WE HAVEN'T EVEN TALKED ABOUT PICKLEBALL AT THIS POINT OR THE OTHER, UH, UH, BALL FIELDS THAT WE'RE ABOUT TO BUILD.
WE'RE GOING TO BUILD THREE PRACTICE FIELDS THAT THESE, THIS ONE OR TWO COORDINATORS CAN START WORKING WITH A-A-Y-S-A TO BUILD THAT RELATIONSHIP AND GET US TO WHERE WE CAN BE A PART.
WE CAN BE PARTNERS, STRATEGIC PARTNERS IN YOUTH SPORTS.
UH, WE'RE, WE'RE, THOSE FIELDS WILL BE DONE LONG BEFORE THE SPORTS COMPLEX IS DONE.
SO WE SHOULD HAVE AN OPPORTUNITY TO STICK OUR TOE IN THE WATER BEFORE THE COMPLEX IS FINISHED.
SO THAT'S JUST MY 2 CENTS I WANTED TO ADD THERE.
WE STILL FEEL MORE COMFORTABLE QUESTIONS ONE IN OCTOBER, AND MAYBE WE'LL JUST LEAVE THE SECOND ONE OFF FOR NOW.
AND IF THAT'S NEEDED, BE A BUDGET REQUEST MIDYEAR, WE CAN DO A MIDYEAR REQUEST BUDGET.
SO PRACTICE FIELDS THAT WE'RE GOING TO CONSTRUCT.
WHEN ARE WE CONSTRUCTING THOSE? I HAVE THEM IN MY CIP PRESENTATION, UH, AFTER PARK HILL
I WOULD BE TEMPTED TO HOLD OFF THE ONE POSITION UNTIL MIDYEAR AND NOT DO THE SECOND.
BUT WE'RE NOT TO DESIGN ON PRACTICE FACILITIES.
WE HAVEN'T STARTED MOVING DIRT ON ANYTHING.
YES, IT'S GONNA TAKE A LITTLE BIT OF TIME, BUT IT DOESN'T TAKE THAT MUCH TIME.
UM, ALSO, THIS IS BRAND NEW FOR US, SO WE'RE GONNA BE LEARNING, UM, AND PUTTING PROCEDURES TOGETHER ON HOW DO WE MAINTAIN THE ASTROTURF, WHAT EQUIPMENT DO WE NEED? UM, DO WE NEED TO GO TO CONFERENCES OR TO VENDORS AND LEARN HOW TO, TO MAINTAIN IT.
SO THOSE WERE ALL THE THINGS WE WERE THINKING OF THAT WE SHOULD BE DOING NOW, UH, SO THAT WE DON'T HAVE TO WAIT TILL IT'S BUILT AND THEN LEARN HOW TO DO IT.
UH, WE WANNA BE ABLE TO OPEN UP DAY ONE, UH, WHEN YEAH, FOR SURE.
BUT I MEAN, WE DO HAVE PARTS PERSONNEL NOW THAT CAN BE DOING SOME OF THAT STUFF.
WELL, WE, WE JUST HAVE, UM, PATRICK, UH, THE OTHER PERSONNEL OR A HUNDRED PERCENT BUSY.
I'D RATHER SEE A MAINTENANCE FOREMAN, MAINTENANCE SUPERVISOR KIND OF
[00:55:01]
POSITION, UM, THAN ANOTHER SPORTS COORDINATOR.IF WE'RE GONNA, THAT'S WHERE I WAS SAYING I DON'T WANT TO GET CAUGHT UP IN THE TITLE.
WE JUST, WE JUST GAVE IT THE SPORTS COORDINATOR.
WE CAN CHANGE THE TITLE OF THESE AND THE DUTIES BECAUSE REALLY WHAT WE NEED IS A MAINTENANCE GUY, SOMEBODY TO SUPERVISE THE MAINTENANCE SIDE.
WELL TELL WHAT CHARLES JUST SAID.
WE COULD JUST SAY, JUST ERASE THESE AND JUST SAY, WE JUST NEED TWO PEOPLE TO MANAGE SPORTS COMPLEXES, MAINTENANCE, UH, SCHEDULING POLICIES.
WE'RE LOOKING FOR SUBJECT MATTER EXPERTS THAT CAN COME IN AND BUILD THIS FROM THE GROUND UP.
WE NEED A MAINTENANCE SUPERVISOR, BUT I HAVE TO GO BACK TO WHAT YOU'RE SAYING.
WE DON'T HAVE ANYTHING TO MAINTAIN YET.
SO I WANNA HOLD OFF ON THAT ONE UNTIL, 'CAUSE THAT'S IN OUR, THAT'S IN PART OF OUR PLAN IS HAVE A MAINTENANCE SUPERVISOR AND GROUNDSKEEPERS AND ALL OF THOSE THINGS LATER DOWN THE ROAD.
I THINK WE'RE TALKING FY 28 FOR THOSE BECAUSE THE, THE COMPLEX WILL OPEN.
SO WE WANT TO HIRE THEM FIVE MONTHS BEFORE SO THAT WE CAN BE PREPARED.
THEY CAN BE ON THE END OF THE CONSTRUCTION PROCESS.
THEY CAN SEE WHAT THEY'RE GOING TO HAVE TO MAINTAIN, THEY UNDERSTAND SOME OF THE INSTALLATION.
THAT'S, THAT WAS OUR TIMELINE FOR MAINTENANCE.
I THINK THE COORDINATORS ARE VERY IMPORTANT BECAUSE THEY'RE GONNA BE THOSE PEOPLE THAT'S GONNA BE THE FRONT FACE OF THE COMMUNITY.
AND THEN PEOPLE HAVING THAT, UH, HAVING THAT, UH, THAT CONNECTION TO THE COMPLEX.
UM, PEOPLE, WE DOING SURVEYS AND ANALYZING THE SURVEYS BECAUSE THE COMPLEX IS JUST NOT FOR ONE, UH, ASSOCIATION.
IT'S FOR THE COMMUNITY OF AUBREY.
SO WE WANT TO MAKE SURE THAT EVERY KID IN AUBREY IS GETTING THAT GREAT EXPERIENCE FROM THE COMPLEX.
SO I THINK THE, THE COORDINATORS, THEY HAVE TO GO OUT AND GET THAT RESEARCH AND MAKE SURE THAT STUFF IS DONE AND MAKE SURE WE BRING THAT EXPERIENCE TO, TO THAT CHILD OR WHOEVER IS GONNA BE, UH, PARTICIPATING AT THAT COMPLEX.
AND I THINK THE COORDINATORS ARE, ARE VERY IMPORTANT.
AND SOME CITIES CAN DO IT WITH ONE OR TWO OR THREE.
I'VE SEEN ALL, ALL VISIONS OF IT, BUT I JUST, I'D RATHER US BE ON TOP OF EVERYTHING THAN BE BEHIND EVERYTHING WHEN IT OPENS DAY ONE.
I DID HAVE ONE LAST FOOD FOR THOUGHT
SO IN ADDITION TO THE SPORTS COMPLEX, WE'RE TRYING TO DEVELOP A, A RECREATIONAL PROGRAM.
SO WITH OUR PICKLEBALL COURTS, YOU KNOW, WE'RE ENVISIONING HAVING SOME TYPE OF TOURNAMENT OR FREE PLAY, WHATEVER THAT BE, SOMETHING ORGANIZED RATHER THAN JUST, UH, THE FIELDS OR THE COURTS BEING AVAILABLE.
IF, IF WE'RE EVER ABLE TO PUT OUR GOALS BACK UP, IT'D BE NICE TO HAVE LIKE A, SOME KIND OF HOOPTY DO, UH, EVENT OR SOMETHING LIKE THAT.
UH, ALSO CATERING TO ADULTS, UM, YOUNG ADULTS AND CHILDREN.
SO THOSE ARE THE THINGS THAT, THAT DEPARTMENT WERE, UM, OUR GOAL IS TRY TO BRING UP PARKS AND REC, UH, RECREATION.
NOT JUST BASEBALL, SOFTBALL, SOCCER.
UH, THERE'S OTHER, UM, SPORTS OUT THERE THAT SOME OF THE OTHER KIDS AND ADULTS WOULD LIKE TO DO.
JEFF OR MIKE HAVE ANY QUESTIONS AND I THINK WE HAVE WHAT WE NEED TO KNOW ON THAT, AND WE'LL JUST HAVE TO WEIGH IT OUT AS WE DECIDE WHERE THE UNASSIGNED FUNDS GO.
KURT, WOULD YOU MIND, WOULD YOU MIND, WOULD YOU MIND TAKING A BREAK? YES.
AND DOES COUNCIL, MAYOR, COUNSEL, WOULD YOU LIKE TO HAVE A QUICK BREAK BEFORE PARK HILL? DOES THEIR PRESENTATION? OKAY.
THANK YOU MAYOR AND COUNCIL FOR HAVING US.
MY NAME IS MICHAEL HOWARD, I'M WITH THE ARCHITECTURE FIRM PARK HILL.
SO HOPEFULLY YOU'RE AWARE WE'VE BEEN WORKING WITH YOUR CITY STAFF FOR ALMOST A YEAR NOW ON THIS, UH, STUDY, REALLY LOOKING AT MULTIPLE FACILITIES, UM, TO PREPARE FOR YOUR GROWTH, UH, WHICH I'M, I KNOW YOU'RE ALREADY EXPERIENCING.
AND WE'LL EXPERIENCE A LOT MORE IN THE NEXT, UH, 10 TO 15 YEARS.
SO THIS IS SPECIFICALLY A SUMMARY PRESENTATION, REALLY THE FINAL DELIVERABLE OF THIS FEASIBILITY STUDY FOR WHAT WE'RE CALLING THE LN EDWARDS MUNICIPAL COMPLEX, WHICH IS, UH, A PROPOSED NEW MUNICIPAL COMPLEX THAT'LL CONSOLIDATE A NEW CITY HALL, UH, CENTRAL FIRE, UH, FIRE ADMINISTRATION AND, AND POLICE.
[01:00:01]
SO I'M GONNA WALK THROUGH THE, REALLY THE FINDINGS AND RECOMMENDATIONS OF THIS STUDY THAT WE'VE COLLABORATED WITH STAFF ON.UM, WE HAD A LOT OF ENGAGEMENT AND INPUT FROM YOUR CITY STAFF AND DEPARTMENTS, UH, BUT SPECIFICALLY WANNA MENTION THE WORK THAT CHARLES AND LEANNE PUT IN, AS WELL AS, UH, CHIEF BROOKS AND CHIEF SLAUGHTER AND SHAYNA AS WELL.
SO A LOT OF BACK AND FORTH, UH, AND INPUT FROM THEM TO REALLY HELP US PLAN FOR THIS FACILITY.
UM, WHAT I'M GONNA COVER TODAY, UH, AS QUICKLY AS I CAN, I KNOW YOU HAVE A LOT TO COVER IN YOUR MEETING TODAY.
UH, WE'RE GONNA TALK ABOUT REALLY WHAT WE STUDIED, UH, THE PROPOSED BUDGET OF THIS PROPOSED FACILITY, UH, A TIMELINE OR PROJECT DURATION OF WHEN YOU COULD EXPECT TO, UM, BE ABLE TO DESIGN AND CONSTRUCT THIS FACILITY AND MOVE IN.
UH, THE SPACE PROGRAM IS ESSENTIALLY A DETAILED LINE BY LINE SPACE NEEDS ASSESSMENT OF HOW MANY OFFICES, HOW MANY MEETING SPACES, ET CETERA, THE BUILDING WOULD NEED.
UH, AND THEN WE'LL LOOK AT SOME CONCEPTUAL DESIGN DRAWINGS JUST TO GIVE YOU A VISION OF WHAT THIS THING COULD LOOK LIKE AND WHAT KIND OF QUALITY BUILDING WE'RE LOOKING AT THAT WAS USED FOR THE BASIS OF PROPOSING A BUDGET.
SO, UM, AS I SAID, UM, THE MUNICIPAL COMPLEX IS A SINGLE FACILITY, UM, PROPOSED AT A SITE THAT IS OFF OF 3 77 AND HIGH MEADOW.
UH, IT WAS AGAIN, MEANT TO CONSOLIDATE THE NEW POLICE HEADQUARTERS, MUNICIPAL COURTS, UH, ALL THE CITY ADMINISTRATION, WELL MOST OF THE CITY ADMINISTRATION DEPARTMENTS, FIRE ADMIN, AND CENTRAL FIRE STATION.
THE SITE ALSO WAS LARGE ENOUGH TO ACCOMMODATE A POTENTIAL, UM, NEW FACILITY THAT COULD BE DEVELOPED BY THE MDD.
SO YOU'LL SEE THAT ON THE SITE PLAN AS WELL.
UH, THAT WAS JUST PART OF A, UH, POTENTIAL SITE MASTER PLAN ELEMENT.
SO THIS IS REALLY THE CORE OF THE STUDY IS HOW MUCH ARE WE PLANNING ON GROWTH, UM, TO, UH, OCCUR IN THIS BUILDING.
SO CURRENT STAFF TODAY, AND THIS IS JUST THE DEPARTMENTS THAT, THAT WOULD BE CONSOLIDATED INTO THIS SITE.
YOU CAN SEE THE TOTAL IS 76 STAFF.
UM, AS OF AS OF WHERE WE ARE TODAY.
THAT INCLUDES, UH, AS I SAID, MUNICIPAL ADMINISTRATION, COURTS, HUMAN RESOURCES PLANNING AND ZONING, BUILDING, DEPARTMENT UTILITY, BUILDING IT, AND THEN THE POLICE, AND THEN FIRE STATION ONE AND FIRE ADMIN.
SO THERE'S A LOT OF GROWTH PLANNED HERE.
YOU CAN SEE THE 15 YEAR PROJECTION PER STAFF NEEDS IS 175, WHICH I'M SURE SOUNDS LIKE A LOT OF PEOPLE.
UM, AND, YOU KNOW, HEARING THE CONVERSATION JUST ABOUT SPORTS COORDINATORS, THERE'S A LOT OF ASSUMPTIONS IN THAT NUMBER, RIGHT, THAT NEEDS TO BE VETTED.
BUT WE DID WORK VERY DILIGENTLY WITH YOUR CITY STAFF TO PLAN FOR WHAT WE ANTICIPATE, UH, BEING ACCOMMODATED FOR THAT 175.
AND SO WE HAVE IN THE REPORT, UH, EACH INDIVIDUAL POSITION IDENTIFIED THAT WE ARE PROJECTING BETWEEN NOW AND, UH, REALLY 2040.
THE NEXT COLUMN OVER, WHICH IS THE 15 YEAR SPACE NEEDS, UM, IS ESSENTIALLY HOW MUCH SPACE EACH ONE OF THOSE DIVISIONS OR DEPARTMENTS NEEDS.
AND AGAIN, IT IS BASED OFF OF EACH INDIVIDUAL POSITION AND THEIR NEEDS FOR THEIR WORKSPACE, BUT ALSO THINGS LIKE, UM, ANY PUBLIC SERVICE FUNCTIONS, MEETING SPACES, YOU KNOW, THE COUNCIL CHAMBERS, UH, ALL EVERYTHING THAT GOES INTO A POLICE DEPARTMENT, EVERYTHING THAT GOES INTO, UM, A FIRE STATION, ET CETERA, JUST BROKEN DOWN BY THOSE DIVISIONS.
SO REALLY WHAT WE'RE SAYING HERE IS THAT TO CONSOLIDATE ALL THESE DEPARTMENTS INTO A BUILDING, WE'RE LOOKING AT, UM, ROUGHLY A 64,000 SQUARE FOOT BUILDING TO ACCOMMODATE WHAT, WHERE YOU'LL BE IN 15 YEARS.
YOU WON'T NEED THAT NECESSARILY DAY ONE, BUT THAT'S THE BUILDING YOU WOULD NEED TO GROW INTO TO, TO ACCOMMODATE YOUR GROWTH.
UM, TO GET YOU TO 2040, THERE'S A LOT OF INFORMATION IN THAT CHART TO THE RIGHT.
SO I'LL GO OVER THAT, UH, QUICKLY.
BUT AT THE VERY TOP, YOU CAN SEE THE, THE ASSUMPTIONS ON POPULATION GROWTH.
UM, YOUR, YOUR POPULATION WITHIN YOUR ACTUAL CITY LIMITS.
THAT'S A HARD NUMBER TO PEG DOWN JUST GIVEN HOW MANY ROOFTOPS ARE CURRENTLY BEING BUILT.
BUT WE'RE PLANNING JUST OVER THE NEXT FEW YEARS THAT YOUR POPULATION WOULD GROW TO AT LEAST 16,000.
AND THEN IN 2040 TO ANOTHER 42,000, I'M SURE YOU'RE AWARE YOUR POLICE AND FIRE HAVE A SERVICE AREA THAT IS MUCH, MUCH LARGER THAN THAT OUTSIDE OF YOUR CITY LIMITS.
AND SO YOU CAN SEE THE NUMBERS THAT WILL BE SERVICED IN TERMS OF POPULATION OUTSIDE OF YOUR LI CITY LIMITS, WE ANTICIPATE COULD GROW TO AS MUCH AS A HUNDRED THOUSAND BY 2040.
SO WHEN WE TALKED ABOUT STAFF GROWTH, UM, A LOT OF THAT'S DRIVEN BY THE GROWTH, NOT ONLY WITHIN YOUR CITY LIMITS, BUT ALSO WITHIN THE SERVICE AREA FOR POLICE AND FIRE AS WELL.
THE OTHER THING I WANNA POINT OUT FROM THAT CHART ON THE RIGHT IS THAT, YOU KNOW, IT'S, WE WANTED TO SHOW YOU THAT EVEN THOUGH GROWING FROM 76 TO 175 IS A, IS A LOT OF GROWTH, WE INCLUDED THAT STAFF PER 1000 POPULATIONS, YOU COULD KIND OF SEE THE EFFICIENCY OF STAFF GROWTH.
UM, AS YOU GROW, YOU, YOU SHOULD ACHIEVE SOME, UM, ECONOMY OF SCALE.
AND YOU CAN SEE MOST OF THE NUMBERS GET LEANER AS YOU GROW, MEANING YOU WON'T NEED AS MANY STAFF, UM, PER PER CAPITA WHEN YOU GET TO 2040.
SOME OF THE NUMBERS DO DRIVE UP BETWEEN NOW AND 2030 JUST TO KIND OF CATCH UP TO THE GROWTH THAT YOU'RE CURRENTLY EXPERIENCING.
BUT WE DO EXPECT THAT THAT WILL TAPER OFF, UM, BY 2040.
SO WE DO THINK THESE ARE GENERALLY, UH, CONSERVATIVE AND, AND, AND GOOD DILIGENT NUMBERS TO PLAN FOR.
UM, OKAY, I KNOW YOU HAVEN'T SEEN THE DRAWINGS YET, BUT I
[01:05:01]
WANNA GIVE YOU A SENSE OF WHAT WE'RE ANTICIPATING FOR A BUDGET.UH, WE, UM, OBVIOUSLY THE DESIGN IS VERY CONCEPTUAL AT THIS POINT.
SO THESE, UM, THESE BUDGET NUMBERS ARE ON, ON A ROUGH ORDER OF MAGNITUDE, BUT WE'VE BROKEN DOWN AS BEST WE CAN, WHAT WE'D ANTICIPATE THE COST OF THE BUILDING ITSELF ON A COST PER SQUARE FOOT BASIS, UM, THE SITE DEVELOPMENT, INCLUDING PAVING AND DRAINAGE, UM, UTILITY CONNECTIONS, ET CETERA.
UM, AND THEN WE HAVE A LOT OF CONTINGENCIES IN HERE, WHICH IS ESSENTIALLY, YOU KNOW, TO COVER FOR THE UNKNOWNS OF WHAT WE HAVEN'T DESIGNED IN DETAIL YET.
AND SO THIS DESIGN AND ESTIMATING CONTINGENCY IS ESSENTIALLY SAYING, WE'RE GONNA MAKE A LOT OF DECISIONS ABOUT WHAT THIS BUILDING'S GONNA LOOK LIKE AND ITS MATERIALS AT A LATER DATE.
AND SO WE WANT TO GIVE YOU SOME WIGGLE ROOM TO, UM, MAKE FURTHER DECISIONS.
UM, AS WE, AS WE CONTINUE INTO DETAILED DESIGN OWNER CONSTRUCTION, UM, THAT CONTINGENCY IS TO SAY, WHEN CONSTRUCTION HAPPENS, THINGS GO WRONG SOMETIMES OR SIDEWAYS AND YOU NEED MONEY TO, YOU KNOW, UH, FIX THINGS THAT MAY HAVE BEEN UNFORESEEN OR UNKNOWN OR JUST MAKE CHANGES TO THE DESIGN, UH, IN THE CONSTRUCTION PERIOD.
SO THAT'S, THAT'S SORT OF YOUR, UH, UH, RAINY DAY FUND, IF YOU WILL, FOR THINGS DURING CONSTRUCTION.
AND THEN THE LAST ONE, WHICH IS VERY SIGNIFICANT TO TALK ABOUT, IS JUST ESCALATION AND INFLATION, WHICH WE'RE ALL EXPERIENCING RIGHT NOW.
UH, IT'S, UM, OBVIOUSLY GOTTEN A LOT WORSE IN THE LAST FEW MONTHS.
WE HOPE THAT THINGS SETTLE DOWN, BUT, UM, YOU KNOW, YOU WON'T BE BIDDING THIS PROJECT, UM, FOR QUITE SOME TIME.
AND SO YOU NEED TO PLAN FOR THE FACT THAT WHAT WE PLAN TODAY WILL BE A LOT MORE EXPENSIVE WHEN IT GOES TO BID, WHETHER IT'S A YEAR FROM NOW OR TWO YEARS FROM NOW, OR EVEN LONGER.
SO WE'VE GOT ALL THOSE CONTINGENCIES IN THERE JUST TO PLAN FOR, UM, A CONSERVATIVE BUDGET FOR WHEN YOU GET TO THE POINT YOU'RE READY TO DESIGN AND, AND BUILD THIS, THIS BUILDING.
UM, THEN WE HAVE SOME SOFT COSTS.
THESE ARE THE THINGS THAT THE CONTRACTOR DOESN'T GET PAID FOR, BUT YOU NEED TO PAY FOR AS AN OWNER.
UM, YOU'LL HAVE TO OBVIOUSLY PAY FOR DESIGN FEES AND SURVEYING AND GEOTECH AND THINGS OF THAT NATURE.
UH, YOU'LL ALSO HAVE TO FURNISH THE BUILDING, UM, AS WELL AS, YOU KNOW, BUY THINGS LIKE TVS AND AV EQUIPMENT.
THOSE THINGS ARE GENERALLY OUTSIDE OF YOUR GENERAL CONTRACTOR'S BUDGET, WHICH IS WHY WE KIND OF LINE ITEM THEM SEPARATELY.
UM, AND THEN JUST OTHER MISCELLANEOUS SOFT COSTS.
SO WHEN YOU PUT ALL THAT TOGETHER, AT THE END OF THE DAY, WHAT WE'RE RECOMMENDING FOR THIS FACILITY, IF IT AS, AS IT'S CURRENTLY, UM, PROPOSED, IS A BUDGET OF ABOUT $60 MILLION TO TAKE CARE OF THE CONSTRUCTION, UH, AND SOFT COSTS ASSOCIATED WITH WITH THIS FACILITY.
SO, UM, TIMELINE THIS AGAIN, ROUGH ORDER OF MAGNITUDE TIMELINE.
YOU CAN SEE WE'RE, WE'RE PROPOSING THAT IF YOU WERE TO START DESIGN NOW, WHICH IS, UH, OBVIOUSLY NOT SOMETHING THAT'S BEEN DETERMINED YET, BUT IF YOU DID, YOU'RE PROBABLY LOOKING AT ABOUT NINE MONTHS TO HAVE YOUR ARCHITECT TAKE IT, TAKE THE CONCEPT TO READY TO, TO BID AND AND AND PERMIT CONSTRUCTION DOCUMENTS.
WE'VE SHOWN A PROPOSED BREAK IN THIS TIMELINE BECAUSE OUR UNDERSTANDING IS THE CITY'S NOT READY TO HAVE THE BOND CAPACITY TO PAY FOR THIS YET.
AND SO IF YOU WERE TO TAKE AN, UH, AFTER THAT NINE MONTHS OF DESIGN, ANOTHER 18 MONTHS TO WAIT FOR THE RIGHT TIMING OF OF BONDING CAPACITY, UH, YOU WOULD GO THROUGH A BID PHASE TO ACTUALLY BID THE DOCUMENTS TO A GENERAL CONTRACTOR.
AND SO WE'RE ASSUMING YOU MIGHT BE ABLE TO START CONSTRUCTION, UH, IN LATE 2028.
FACILITIES OF THIS SIZE ARE GONNA TAKE AT LEAST 18 MONTHS TO CONSTRUCT.
THEY CAN BE AS MUCH AS 20 TO 22 AS WELL.
BUT YOU CAN SEE, YOU KNOW, WITH THIS TIMELINE, THE TOTAL DURATION FROM WHERE WE SIT TODAY TO WHERE YOU COULD BE MOVING INTO THIS BUILDING WITH THAT ASSUMED, UH, BREAK IN THE MIDDLE WOULD BE REALLY FOUR, FOUR YEARS FROM WHERE WE ARE TODAY.
IF YOU WERE ABLE TO SHIFT UP OR, OR ELIMINATE THAT, THAT GAP FOR THE PROJECT, UH, BONDING CAPACITY, YOU KNOW, IF WE JUST STARTED IMMEDIATELY AND DIDN'T HAVE A BREAK, WE, A PROJECT LIKE THIS REALLY TAKES ABOUT 30 MONTHS OR TWO AND A HALF YEARS BETWEEN DESIGN AND CONSTRUCTION.
SO I WANTED TO YOU HAVE THAT INFORMATION JUST SO YOU CAN THINK THROUGH YOUR MIND ABOUT GROWTH AND WHEN YOU NEED TO MAKE A DECISION ABOUT, UH, MOVING FORWARD WITH THIS FACILITY.
I'M NOT GONNA GO THROUGH ALL THE DETAILED SPACE PROGRAMS, BUT THERE IS DOZENS AND DOZENS OF PAGES OF THIS JUST SO YOU CAN SEE EXACTLY WHICH POSITIONS WE ACCOUNTED FOR, WHAT SIZE OFFICES, WHAT ASSOCIATED SUPPORT SPACES GO FOR EACH DEPARTMENT.
SO THERE IS A VERY DETAILED LINE BY LINE BREAKDOWN OF HOW WE CAME UP WITH THE 64,000 SQUARE FEET.
UH, BUT AGAIN, THIS IS A FULLY FUNCTIONAL CITY HALL, UH, CENTRAL FIRE, UH, FIRE STATION ONE AND POLICE HEADQUARTERS.
SO LEMME SHOW YOU SOME CONCEPT DRAWINGS.
SO, UH, HERE'S OUR SITE, UH, JUST NORTH OF HERE ALONG 3 77.
YOU CAN SEE IT'S, UH, GOT ACCESS TO A, OBVIOUSLY A MAJOR COMMERCIAL AND, UH, CORRIDOR ON 3 77.
UH, AND IT IS SURROUNDED ON MOST SIDES BY, BY SINGLE FAMILY, UH, RESIDENTIAL.
SO HERE'S THE, HERE'S THE SITE PLAN, INCLUDING THE, THE FLOOR PLAN, UH, FOR THE, THE FIRST LEVEL.
UH, THE BUILDING YOU SEE THAT'S, UH, SORT OF A LIGHT BLUE, UH, CLOSER TO 3 77 IS THAT, UH, POTENTIAL, UH, COMMERCIAL DEVELOPMENT THAT COULD BE, UM, DEVELOPED BY THE MDD.
THE REST OF THE SITE, UM, IS WHAT WE'RE PROPOSING FOR THE MUNICIPAL COMPLEX.
UM, SO YOU CAN SEE THERE'S, UM, IT'S A VERY COMFORTABLE SITE TO ACCOMMODATE ALL OF THE PARKING NEEDS.
THERE WOULD BE BOTH PUBLIC PARKING AS WELL AS, UM, SECURE
[01:10:01]
PARKING FOR POLICE AND STAFF.UM, WE'VE GOT KIND OF A, UM, L-SHAPED BUILDING THAT CREATES, UH, A VERY NICE CENTRAL ENTRANCE, UH, THROUGH THE MIDDLE.
AND I'LL, I'LL ZOOM IN ON THIS MORE SO YOU CAN SEE EXACTLY WHERE WE'RE PROPOSING EACH DEPARTMENT TO GO.
BUT, UM, ONE OF THE MOST CRITICAL FACTORS DRIVING THE, THE LAYOUT OF THIS SITE IS THE ABILITY FOR THE, UH, FIRE APPARATUS SPACE TO HAVE ACCESS, UM, YOU KNOW, FOR THEIR EMERGENCY RESPONSE OUT TO 3 77.
WE'VE DESIGNED THE SITE IN A WAY TO HOPEFULLY ALLOW, ALLOW MOST, UM, YOU KNOW, RESIDENT, UM, TRAFFIC AND ENTRY TO COME OFF OF HIGH MEADOW AND THEN USE MOSTLY THE, THE ENTRANCE OFF OF 3 77 FOR EMERGENCY RESPONSE.
UM, AND HERE'S THE SECOND LEVEL AND I'LL, I'LL AGAIN, I'LL ZOOM IN ON THIS SO YOU CAN GET A BETTER SENSE OF HOW THIS BUILDING WOULD LAY OUT.
SO HERE'S, HERE'S THE FIRST LEVEL, UH, WHAT YOU'RE SEEING IN RED, UH, ON THE FIRST LEVEL ARE THE APPARATUS BAY AND THE, THE MAIN FIRE STATION.
UM, THE, THE YELLOWISH TO OR AND ORANGE, UH, AREAS ARE BASICALLY THE, THE PUBLIC SERVICE AREAS OF CITY HALL.
SO THERE A LOT OF VISITOR TRAFFIC COMES IN TO SPEAK WITH, YOU KNOW, THE BUILDING DEPARTMENT AND PLANNING AND ZONING FOR PERMITS AND THINGS OF THAT NATURE.
SO THAT WOULD BE VERY ACCESSIBLE WITHOUT HAVING TO GO UP TO THE SECOND FLOOR.
UH, IF YOU'RE COMING IN AS A RESIDENT TO, TO WORK WITH, UM, YOU KNOW, DEVELOPMENT SERVICES, UM, A BIG PORTION OF THE FIRST LEVEL WOULD BE FOR, UM, THE POLICE STATION.
UH, PATROL HAS A LOT OF IN AND OUT AND ACTIVITY AS WELL AS CID, SO WE'VE GOT A LOT OF THAT MOVED DOWN TO THE FIRST LEVEL AS WELL.
AND THEN THERE'S A SHARED CENTRAL LOBBY.
SO REALLY AS A RESIDENT, IF YOU COME IN THAT MAIN ENTRANCE, UH, YOU'RE GONNA HAVE GOOD ACCESS TO ANY OF THOSE FUNCTIONS, WHETHER IT BE FIRE CITY HALL OR, OR THE POLICE DEPARTMENT.
MOVING UP TO THE SECOND LEVEL, UH, THIS IS REALLY WHERE ALL OF THE ADMINISTRATIVE FUNCTIONS ARE.
UM, IT DID MOVE AND WE DID MOVE UP THE LIVING QUARTERS OF THE FIRE STATION TO THAT SECOND LEVEL AS WELL.
BUT ONE OF THE THINGS THAT STAFF ITERATED IS HOW CLOSELY, UM, COLLABORATIVE THE ADMINISTRATIVE FUNCTIONS ARE OF POLICE, FIRE, AND CITY ADMINISTRATION.
AND SO WE'VE GOT THEM AS CLOSE TOGETHER AS WE CAN ON THE SECOND LEVEL.
SO THE LIGHT, SORT OF THE LIGHTER RED OR PINK IS THE FIRE ADMIN.
UH, WE'VE GOT THE LIGHTER YELLOW, WHICH IS THE MAIN ADMINISTRATIVE, UH, YOU KNOW, CITY MANAGEMENT FUNCTIONS OF THE BUILDING.
AND THEN THE LIGHTER BLUE IS POLICE ADMINISTRATION.
UM, RIGHT IN THE CENTER OF THE SECOND LEVEL IS THE COUNCIL CHAMBERS.
IT'S, UH, I DON'T RECALL EXACTLY THE SQUARE FOOTAGE, BUT IT'S MORE THAN DOUBLE THE SIZE OF THIS, UH, ROOM THAT WE'RE IN TODAY.
AND SO THIS WILL BE A REALLY NICE FEATURE THAT WE'LL HAVE GREAT, UM, UH, VISIBILITY FOR FOR RESIDENTS THAT COME IN, UM, AS THEY COME UP THE LOBBY, YOU KNOW, THROUGH KIND OF A CENTRAL MEZZANINE SPACE.
SO THIS WILL BE A REALLY, UH, CELEBRATORY SPACE, I THINK WILL BE A GREAT KIND OF, UM, NEW, UM, MEETING SPACE FOR, FOR THE COMMUNITY.
SO LOOKING AT KIND OF, UH, RENDERINGS NOW OF THE MASSING, I'LL SHOW YOU HERE THIS IN COLOR IN A MINUTE, BUT THIS, IT, IT IS PROPOSED TO BE A TWO STORY BUILDING.
UH, WE WANTED TO BE, UM, CAUTIOUS OR, UH, COGNIZANT OF, OF THE NEIGHBORS.
UM, OBVIOUSLY IT'S SURROUNDED MOSTLY BY SINGLE FAMILY, SINGLE STORY HOMES ON MOST SIDES.
SO THE, THE BUILDING ON THE TOP IS SORT OF THE FRONT VIEW, UH, WHERE MOST PEOPLE WOULD ENTER THE BUILDING.
AND THEN YOU CAN SEE KIND OF THE, THE BACK WHERE WE WOULD BE CAUTIOUS ABOUT THE AMOUNT OF GLAZING AND WINDOWS THAT MIGHT BE LOOKING INTO TO NEIGHBORS INTO THE NEIGHBORHOOD.
UM, AND THEN JUST THE VARIOUS, UM, ELEVATIONS OF THAT BUILDING.
UH, SO WE, WE HAD A LOT OF BACK AND FORTH ABOUT THE STYLE OF THIS BUILDING.
YOU KNOW, THE BUILD THE CITY HAS BUILT, UM, A FEW BUILDINGS IN THE LAST FEW YEARS, BUT THE, THE LOOK OF, OF THE FIRE STATIONS TWO AND THREE HAVE SORTED TO DEVELOP A MUNICIPAL IDENTITY FOR AUBREY AS WE TRIED TO CAPTURE THE, WHAT'S THE PROGRESS HAS BEEN MADE ON KIND OF DEVELOPING AN ARCHITECTURAL STYLE THROUGH THOSE FIRE STATIONS.
BUT THIS IS A CITY HALL, SO WE WANNA DO SOMETHING THAT KIND OF, YOU KNOW, UNIQUE AND SLIGHTLY ELEVATED OF THE FIRE STATION.
SO THIS WAS AN INITIAL, UH, ARTISTIC RENDERING WE DID JUST TO ESTABLISH KINDA WHAT WE THINK IS THE RIGHT, UH, APPROPRIATE ARCHITECTURAL STYLE.
SO VERY TRADITIONAL WITH STONE AND BRICK AND UH, METAL ROOFING, SIMILAR TO WHAT YOU SEE AT THE FIRE STATIONS.
BUT THIS IS PROBABLY THE BEST REPRESENTATIVE, UM, RENDERING OF WHAT THIS BUILDING WOULD LOOK AND FEEL LIKE.
SO AGAIN, THE, TO THE, THE CENTRAL ELEMENT IS KIND OF A TALL TOWER FEATURE.
THAT'S WHERE THE PUBLIC WOULD COME IN, MAKE THEIR WAY INTO A KIND OF A CENTRAL MEZZANINE WITH A LOT OF NATURAL LIGHT AND GLAZING WORK THEIR WAY UP TO, TO COUNCIL CHAMBERS, WHICH WOULD BE ON THE SECOND LEVEL AND HAVE, YOU KNOW, NICE HIGH CEILINGS, UM, TO THE LEFT YOU CAN, THAT'S MOST, MOST OF THAT WING WOULD BE THE POLICE STATION.
AND THEN TO THE RIGHT MOSTLY IS THE WING FOR FIRE ADMIN AND THE FIRE STATION.
AND YOU CAN GET A BETTER SENSE NOW OF KIND OF HOW THAT APP, UH, EMERGENCY RESPONSE LANES WOULD WORK, UM, SEPARATE FROM THE, UM, ACCESS BY THE PUBLIC.
AND SO THIS IS THE FINAL SLIDE, JUST AGAIN, HOPEFULLY GETS YOU EXCITED ABOUT THE POT POTENTIAL OF THIS BUILDING.
WE THINK IT CAN BE A VERY BEAUTIFUL BUILDING.
IT'S, UH, BEAUTIFUL, BUT HOPEFULLY, UM, YOU KNOW, SOMETHING THAT THE COMMUNITY COULD BE PROUD OF AND, UM, YOU KNOW, REPRESENTATIVE OF WHAT $60 MILLION MIGHT NEED TO, TO GET YOU, UM, IN TODAY'S TODAY'S MARKET.
[01:15:01]
I KNOW I WENT THROUGH THAT VERY QUICKLY, SO HAPPY TO RETURN TO ANY SLIDE OR, OR ANSWER ANY QUESTIONS YOU HAVE.BUT JUST WANNA THANK YOU AGAIN FOR THE ABILITY TO, TO GET TO THIS POINT AND WORK WITH THE STAFF ON, ON CONCEPTUALIZING THIS FACILITY.
I THINK IT LOOKS NICE AND I'M, I'M GLAD YOU'RE KIND OF INCORPORATING SOME OF THE THINGS FROM THE OTHER FIRE STATIONS AND STUFF.
ANYBODY GOT, ANYBODY GOT THAT $60 MILLION LAYING AROUND
SOME TREES AND THINGS FOR VISUAL SHIELD LANDSCAPING INTO THE, INTO THE NEIGHBORHOODS.
AND I'M GLAD YOU MENTIONED SOMETHING ABOUT THE WINDOWS BECAUSE WHEN, PREVIOUSLY WHEN THERE WERE SUPPOSED TO BE AN APARTMENT COMPLEX GOING INTO THAT SPOT, THAT WAS ONE OF THE BIG HOT HOT BUTTON TOPICS WAS PEOPLE WERE GONNA BE LOOKING INTO OUR POOL AREA AND ALL THAT KIND OF STUFF.
SO A LIMITATION ON THAT WOULD BE GOOD.
IT'S ALSO SET BACK FROM THE FENCES, SO THERE'S SOME BUFFER SPACE THERE TOO.
YEAH, THERE'S, THERE'S, THERE'S QUITE A BIT OF PARKING THAT CREATES YEAH, A BUFFER.
UH, PLUS I THINK LANDSCAPING AND PRIVACY FENCING, I'M NOT ANTICIPATING THAT THERE'LL BE A LOT OF EYEBALLS BACK AND FORTH 'CAUSE THERE'S A LOT OF SEPARATION AND GAP AND THE FACT THAT IT'S A TWO STORY BUILDING AND WE'RE LIMITING THE, THE, THE WINDOWS, I THINK THE NE YOU'LL BE A GOOD NEIGHBOR TO THE NEIGHBORS.
EMERGENCY VEHICLES NOT TURN ON THEIR SI SIRENS UNTIL THEY GET OUT TO THE ROAD.
OR DO, DO THEY, I MEAN, WE'RE NICE.
ANYWAY,
UH, JUST LIKE MR. BROWNING WAS SAYING ON THE FENCING, OUR GOAL THERE WOULD BE, LONG BEFORE THIS IS BUILT, WE WANT TO GO OUT AND MEET WITH THE, THE NEIGHBORS, OUR FUTURE NEIGHBORS, TALK ABOUT FENCING AND BUILD NEW FENCING PRIOR TO THE BUILDING EVEN STARTING.
I'D LIKE TO HAVE THAT DONE FIRST.
WE ACTUALLY TALKED ABOUT GOING OUT THERE AND CLEANING OUT THE FENCE LINE NOW AND PLANTING, UH, TREES SO THAT THEY WOULD BE UP BY THE TIME WE GET READY TO BUILD THIS.
BUT IT'S, IT'S GOING TO BE EXPENSIVE TO DO THAT BECAUSE A LOT OF THE FENCING OVER THERE ON THAT PROPERTY IS BEING HELD UP BY THE BRUSH THAT IS PILED UP AGAINST IT ON OUR SIDE OF THE PROPERTY.
SO IF WE GO OVER THERE AND START PULLING OUT BRUSH AND BLACKBERRIES, SOME OF THOSE FENCES MAY FALL AND IT'LL BE EXPENSIVE FOR US TO GO BACK AND FENCE THAT.
'CAUSE I WOULD PREFER THAT WE DO MASONRY AND NOT WOOD SO THAT IT'S A PERMANENT SOLUTION TO THE FUTURE.
AND PEOPLE DON'T HAVE TO WORRY ABOUT, YOU KNOW, WOODEN FENCING BEHIND THEIR HOUSES.
SO FOR US IT WOULD JUST BE MASONRY AND MASONRY FENCING IS EXPENSIVE, ESPECIALLY SIX FOOT AND EIGHT FOOT FENCING.
DID YOU SAY SOME OF THE PARKING WAS SECURED? YES SIR.
YEAH, WE WOULD ABSOLUTELY NEED TO MAKE SURE THAT THE REAR PARKING HAS A SECURE FENCING GATE.
YOU GO BACK TO THE SHOWING THE PARKING.
SO WE CAN KIND OF GIVE THEM AN IDEA OF, LEMME GO TO FULL SEGMENT.
YEAH, IT'S NOT, IT'S HARD TO READ ON HERE, BUT ESSENTIALLY WHERE YOU SEE, IF YOU LOOK DOWN FROM THE MAIN ENTRANCE, THERE'S A KIND OF A MEDIAN, IF YOU WILL, OR A, A LIGHT GRAY CURB THAT WOULD BE WHERE THE FENCING WOULD NEED TO OCCUR.
SO MOST OF THE, THE PARKING YOU'RE SEEING ON THE LEFT SIDE OF THE DRAWING SOUTH OF THE BUILDING WOULD BE ALL SECURED FOR, MAINLY FOR POLICE.
BUT OBVIOUSLY STAFF WOULD BE, WOULD UTILIZE MOST OF THE PARKING IN THE REAR IN THE BUILDING.
SO THE MAIN PUBLIC, UH, AREAS ARE THE, ARE THE BLOCK OF PARKING AT THE BOTTOM.
I GUESS MY ONLY QUESTION ON THIS IS FOR FIRES LIKE TO GET OUT, IT'S ALMOST EASIER JUST TO GO STRAIGHT OUT BY THE MDD BUILDING 2, 3 77.
WHAT IF YOU NEEDED TO GO TO HIGH MEADOW, YOU'D HAVE TO DO A BUNCH OF CUTTING BY THE FRONT DOOR AND THEN CUT BACK OVER, WOULD MAKE SENSE TO MAKE A CUT AND THAT SIDE SIDEWALK RIGHT BEHIND THE POND.
SO YOU'D HAVE A STRAIGHT SHOT OUT THERE.
YOU COULD DO A ROLLED CURB AND KIND OF A, NOT REALLY A, A DRIVEWAY, BUT A, THERE'S A TREE WHERE YOU'RE SAYING, CORRECT.
YEAH, I MEAN, COME OUT AND GO TO
[01:20:01]
WE ACTUALLY DID EXPLORE MAYBE 10 DIFFERENT SITE DIAGRAMS, UH, AND ONE, AND THE OPTION YOU'RE TALKING ABOUT WAS SOMETHING WE DID LOOK AT.ALL OF THEM ARE, I THINK, UH, GOOD OPTIONS.
SO THIS IS ONE OF THE, THE ONE THAT WE LIKE THE BEST.
BUT, UM, AND, AND CERTAINLY WHEN YOU GET INTO DETAILED DESIGN THINGS, THINGS CAN CHANGE.
BUT, UH, AS I SAID EARLIER, THAT THAT YOU'RE RIGHT, THE APPARATUS SPACE AND THE EMERGENCY RESPONSE LANE IS REALLY WHAT DRIVES THE WHOLE CONCEPT OF THE SITE.
UM, AND SO THIS IS THE ONE WE SETTLED ON, BUT THERE ARE DIFFERENT WAYS TO DO IT.
BUT I THINK WE LIKED AT THE END OF THE DAY, GIVING A SEPARATION OF THE KIND OF THE PUBLIC ENTRANCE OFF HIGH MEADOW AND MORE OF THE EMERGENCY RESPONSE TO 3 77.
UH, BUT THERE COULD BE, THIS BUILDING COULD BE FLIPPED IN 10 DIFFERENT WAYS TO MAKE, MAKE IT WORK.
I'M JUST THINKING IF SOMETHING HAPPENED AND THEY COULDN'T GET OUT THE ONE ENTRANCE, I COULD HAVE SOME WAY, SOME OTHER WAY TO GET OUT BECAUSE THAT'S SIMPLE.
WELL, AND THE OTHER QUESTION IS, IS THE, WHAT'S THE DISTANCE FROM THAT ENTRANCE TO THE LIGHT HIGH MEADOW AND 3 77? 'CAUSE YOU'RE GONNA NEED A EMERGENCY LIGHT THERE WITH A CUT IN THE CURB MEDIAN SECTION ON 3 77 TO GO NORTHBOUND.
WE'VE ALREADY TOLD TXDOT THAT IT'S, IT'S IN THEIR PLANS.
ACTUALLY, WE'RE TRYING TO GET A, A LEFT TURN LANE THERE.
UH, WE'RE WORKING WITH SOME OF THE BUSINESSES OVER THERE.
THEY WOULD PREFER TO HAVE A LEFT TURN LANE AND TX DOTS PUSHING BACK ON US SAYING THAT IT'S TOO CLOSE TO THE INTERSECTION.
AND IT IS, UH, WE HAVE ACTUALLY MOVED, UH, THE CITY OWNS THE, THE WAY WE ASK PARK HILL TO DESIGN THIS IS TO MOVE OUR, LEMME GO OVER TO OUR EASEMENTS ON THE SOUTH SIDE, OUR EASEMENTS ON THE SOUTH SIDE OF WHAT WOULD BE THAT MDD BUILDING, AND WE ASK THEM TO MOVE OUR EASEMENT TO THE NORTH OF THE MDD BUILDING.
AND WE WOULD LIKE TO WORK WITH THAT NEIGHBOR.
IF WE COULD WORK WITH THAT NEIGHBOR TO GET A, UH, AN EASEMENT THROUGH THERE OR RIGHT AWAY, WE WILL BE FAR ENOUGH AWAY FROM THAT INTERSECTION THAT WE COULD POSSIBLY GET A LEFT END, UH, THERE A LEFT TURN LANE FOR THAT.
IF NOT THE, THE, THEY ALREADY KNOW IF, IF WE CAN'T DO THAT, THAT WE WANT AN EMERGENCY SIGNAL THERE.
AND WE'VE MADE THAT PERFECTLY CLEAR TO THEM ON MULTIPLE OCCASIONS, BUT WE'RE STILL WORKING FOR THE LEFT TURN AND THE LEFT TURN WOULD INCLUDE THE EMERGENCY SIGNALS.
IT WOULDN'T JUST BE AN EMERGENCY ENTRANCE.
ALSO, WE LEFT THE SPACE ON THE FRONT.
WE DIDN'T WANT TO USE THAT, UH, FOR POSSIBLE FUTURE GROWTH.
AT SOME POINT WE, WE WILL NEED A SENIOR CENTER.
UH, WE MAY NEED ANOTHER BUILDING AND THAT PIECE OF PROPERTY RIGHT ON THE FRONT COULD BE UTILIZED FOR SOMETHING IN THE FUTURE.
WE DIDN'T WANT TO USE UP THE ENTIRETY OF THE PROPERTY WITH PARKING LOT.
YOU CAN PUT A WATER FEATURE THERE TO BEGIN WITH OR A NICE SIGN, BUT IT IS AVAILABLE FOR YOU FOR FUTURE USE.
IS THERE A, DID YOU SEE THE PICTURE OF THE BACK OF THE, OF THE BUILDING? SO YOU'RE ON THE SECOND LEVEL, ONLY SEVEN WINDOWS REALLY TO HAVE TO DEAL WITH? WELL, NOT REALLY FOR THE NEIGHBORHOOD, IT'S THE FOUR ON THE POLICE STATION SIDE.
THE FIRE STATION'S GONNA HAVE A VIEW OF THE SCHOOL.
I THINK NEIGHBORS APPRECIATE THAT.
EVERYONE WITH REGARDS TO CONTINENTS ON THE, THE FENCING AND, AND BEING PROACTIVE WITH THE TREES AND THE, AND THE MASONRY FENCING.
AND, UM, I THINK THAT IF WE WAIT FOUR YEARS TO START, IT'S GOING TO BE THAT MUCH MORE EXPENSIVE THAN IF WE STARTED NOW.
BUT IT NEEDS TO BE GROWING NOW ANYWAY.
SO I DON'T KNOW WHAT WE CAN DO TO, TO THINK ABOUT IT.
BUT IF THIS IS GOING TO BE THE FACILITY AND THIS IS THE LOCATION AND, AND THIS IS ALL WHERE WE'RE MOVING FORWARDS TOO, THEN I THINK WE NEED TO REALLY PUT THAT TREES AND FENCING AND, AND THINGS TOWARD THE FOREFRONT OF OUR FUTURE DISCUSSIONS.
WE CAN PROBABLY GET SOME PRICES AND SLIP THAT INTO THE CIP AS A FUTURE PROJECT, SO WE KNOW HOW MUCH, IF WE DO DECIDE TO DO A BOND OR SOMETHING, WE WOULD BE ABLE TO ADD THAT TO IT.
SO WE NEED TO PROBABLY GET SOME SOLID PRICING ON IT.
I DID PRICE A SIX FOOT MASONRY FENCE FOR THAT AREA AND IT WAS CLOSE, IT WAS NOT AN OFFICIAL QUOTE, BUT I TALKED TO SOMEONE ABOUT IT AND IT WOULD BE CLOSE TO A MILLION DOLLARS TO BUILD FENCE.
[01:25:03]
CAN WE GET SAM BROCK TO GO 50 50? WHATUH, WHEN WE, WHEN WE MET THEM, WHEN WE WENT THROUGH THE RFQ PROCESS, UH, IT WAS, IT WAS A, AN ABSOLUTE HANDS DOWN, THIS IS WHO WE WANTED.
UH, THEY HAD A LARGE PORTION OF THEIR TEAM MEET US.
UH, WE, WE TOURED THE MCKINNEY CITY HALL AND WE WANT SOME ASPECTS OF THAT IN OUR CITY HALL.
THEY HAVE A LOT OF NICE FEATURES THAT ARE NOT EXPENSIVE TO DO, BUT THAT WE WOULD NOT HAVE THOUGHT ABOUT IF WE HAD NOT SEEN THAT.
SO MICHAEL'S TEAM HAS BEEN JUST ABSOLUTELY FANTASTIC FOR US.
WE'VE, WE'VE MET WITH THEM ON MULTIPLE OCCASIONS IN PERSON AND TEAMS MEETING, AND THIS HAS BEEN A GREAT RELATIONSHIP.
I THINK WE HAVE AN ARCHITECT FOR THE FUTURE AND, UH, THEY KNOW, THEY KNOW US NOW.
UH, THEY KNOW WHAT WE'RE LOOKING FOR, THE STYLE THAT WE'RE LOOKING FOR.
AND I THINK THEY'VE DONE AN EXCEPTIONAL JOB HELPING US GET TO A POINT WHERE YOU CAN MAKE SOME DECISIONS IN THE FUTURE.
YEAH, WE APPRECIATE THE PARTNERSHIP AND THANK Y'ALL VERY MUCH FOR HAVING US.
THANK Y'ALL FOR COMING, MAYOR AND COUNCIL JUST TO, UH, CONTINUE ON WITH, UH, PARK SUPPLEMENTAL REQUEST.
OUR SECOND REQUEST IS A METAL WORKSHOP.
SO OUR PARKS AND RECREATION DEPARTMENT CURRENTLY WORKS OUT OF WHAT THEY CALL A MO BARN.
UM, THE MO BARN IS KIND OF AT THE END OF ITS DAYS, IT'S IN REALLY POOR CONDITION.
UM, SO WE ARE REQUESTING A METAL WORKSHOP FORM.
UM, THIS IS FOR THEM TO STORE EQUIPMENT, UM, STORE MATERIALS SUCH AS, UM, ICE MELT, ROCK, ASPHALT, UM, UH, CEMENT BAGS, JUST ANYTHING LIKE THAT.
UM, AGAIN, OUR, OUR CURRENT, OUR CURRENT WORKSHOP IS, IS IN VERY BAD CONDITION.
UM, YOU WALK IN, YOU CAN SMELL MOLD, IT'S, IT'S JUST IN POOR SHAPE.
SO WE ARE REQUESTING A, A NEW METAL WORKSHOP FOR 'EM.
AND IT'S NOT JUST FOR PARKS AND RECREATION, IT'S ALSO FOR OUR STREETS DEPARTMENT.
UM, THAT WAY WE JUST HAVE ADEQUATE STORAGE AND, AND A GOOD WORKSPACE FOR THOSE GUYS.
SO WITH THE PARK PROJECT, WE HAVE A MAINTENANCE FACILITY DESIGN, IT'S PART OF THAT, RIGHT? FOR THE SPORTS COMPLEX? YES, SIR.
UM, SO IS THAT MAINTENANCE FACILITY JUST FOR THE SPORTS COMPLEX OR IS IT JUST, IS IT FOR PARKS IN GENERAL? I BELIEVE THAT WE HAVE IT JUST FOR THE SPORTS COMPLEX FOR STORING ALL OF THE, UM, MAINTENANCE EQUIPMENT FOR THE SPORTS COMPLEX ITSELF.
PERSONALLY, I WOULD RATHER US SPEND THE MONEY IF WE'RE GONNA DO SOMETHING LIKE THIS, LET'S SPEND THE MONEY DESIGN A CONCRETE HAY BLOCK BUILDING RATHER THAN JUST A TEMPORARY METAL POLE BARN.
AGAIN, WE, WE NEED TO EVENTUALLY DESIGN A FACILITY FOR PUBLIC WORKS.
WE, WE DO HAVE THAT IN THE CIP, UM, BUT IT'S QUITE A WAYS DOWN THE ROAD BECAUSE I LOOK AT METAL WORKSHOP AS BEING A TEMPORARY SOLUTION FOR A LONG-TERM PROBLEM.
IF I UNDERSTOOD THIS IS GONNA BE LOCATED AT OUR WASTEWATER TREATMENT PLANT AND IT'S ACTUALLY GONNA BE A FABRICATED BUILDING.
YEAH, IT, UM, MUCH LIKE THE, UM, METAL WORKSHOP THAT WE PUT IN, UM, DOWN AT THE BOTTOM OF THE WASTEWATER PLANT.
SO THIS WOULD EVENTUALLY BE TURNED OVER TO THE WASTEWATER PLANT ONCE WE HAVE OUR, OUR PUBLIC WORKS FACILITY FOR PARKS AND STREETS AND STREETS.
WE HAVE, UH, TENTATIVELY A, A CONCEPT PLAN I THINK WE'VE TALKED ABOUT IN A FEW YEARS BACK ON OUR, UH, CAPITAL PLAN FOR ROCK HILL WHERE OUR TEMPORARY BUILDINGS ARE NOW.
[01:30:03]
ANY OTHER QUESTIONS ON THAT ONE? UH, NEXT SUPPLEMENTAL REQUEST IS FOR FLEET.UM, WE HAVE IDENTIFIED WHAT WE THINK IS A NEED FOR AN ADDITIONAL HEADCOUNT AS A FACILITIES TEAM LEADER.
UM, CURRENTLY WE HAVE A, UH, FLEET AND BUILDING MANAGER.
AND WITH OUR GROWING SIZE, WE BELIEVE THAT THE WORKLOAD THERE IS A LITTLE BIT MUCH, AND WE'RE TRYING TO SEPARATE OUT THOSE TWO JOBS.
ONE, FOCUSING ON FLEET AND GETTING OUR FLEET, UM, UP TO STANDARD BY, UM, ENSURING THAT EVERYTHING IS RAN SMOOTHLY, UPDATING OUR FLEET SYSTEM, UM, VEHICLE PURCHASES, VEHICLE, UH, REMARKETING, UM, WITH THE INCREASE OF BUILDINGS THAT WE HAVE ACQUIRED AND LAND THAT WE'VE ACQUIRED, UH, WE BELIEVE THAT WITH OUR BUILDING MAINTENANCE TECHNICIAN AND A FACILITIES TEAM LEADER, UM, WE WOULD HAVE MORE THAN ENOUGH FOR THEM TO, TO HANDLE.
SO OUR FACILITIES TEAM LEADER WOULD BE MORE IN CHARGE OF, UH, BIGGER TYPE PROJECTS VERSUS JUST THE, UH, DAY-TO-DAY HANDS-ON WORK THAT OUR BUILDING MAINTENANCE TECHNICIAN DOES.
SO THE FACILITIES TEAM LEADER WOULD COORDINATE, UM, ANY BUILDING PROJECTS, UM, GETTING BIDS, OVERSEEING THE PROJECT, AND BE MORE OF AN EXPERT ON SOME OF OUR, UM, ELECTRICAL COMPONENTS.
UM, SO THIS PERSON WOULD ALSO GO OUT TO OUR WELL SITES AND LIFT STATION SITES JUST TO MAKE SURE THAT EVERYTHING ELECTRICALLY IS WORKING CORRECT.
UM, AND JUST CHECKING TO MAKE SURE EVERYTHING WORKS WELL IN, IN THOSE DIFFERENT, UH, PLACES.
UM, WE ARE CURRENTLY WORKING ON OBTAINING DATA TO JUSTIFY THIS.
SO FOR THE NEXT 30 DAYS, THEY'RE GOING TO BE LOGGING EVERYTHING THAT THEY DO JUST TO SHOW US THAT THERE IS A NEED FOR THIS ADDITIONAL POSITION.
SO, UH, HERE IN ABOUT 30 DAYS, WE'LL HAVE MORE INFORMATION ON EXACTLY HOW MUCH WORK IS DETAILED FOR THOSE TWO GUYS.
I WANT TO ADD TO THAT, THAT WHEN WE DID THIS LAST YEAR, WE HAD A, WE ADDED A FLEET SERVICES WITH BUILDING MAINTENANCE RESPONSIBILITIES.
AND THE BUILDING MAINTENANCE RESPONSIBILITIES ARE OVERSHADOWING THE FLEET RESPONSIBILITIES RIGHT NOW.
AND I'M NOT GETTING THE FLEET MANAGEMENT THAT WE NEED.
I NEED PREVENTIVE MAINTENANCE, UH, WATCHED, I NEED REGISTRATION, UH, NEW REGISTRATION ON A MONTHLY BASIS FOR, YOU KNOW, PROBABLY A 20% OF OUR VEHICLES, 10% OF OUR VEHICLES.
KEEPING UP WITH THE VEHICLE REPLACEMENT PROGRAM, ENSURING THAT WE'RE NOT OVERBUYING, ENSURING THAT WE'RE GETTING THE BEST PRICES AND COMBINING THAT JOB WITH, UH, FACILITIES TEAM LEADER OR BUILDING MAINTENANCE IS NOT WORKING FOR US.
SO I DID ASK, UH, KURT, UH, WE PUT TOGETHER AN ACTIVITY SHEET FOR THE TWO PEOPLE IN THESE JOBS CURRENTLY SO THAT THEY CAN LOG WHAT THEY'RE DOING OVER THE NEXT 30 DAYS TO SHOW THAT YES, WE HAVE ABSOLUTELY PLENTY FOR THEM TO DO.
UH, THERE'S A, THERE'S A LOT TO DO IN THESE BUILDINGS LIKE WE DO, WE'RE DISCUSSING EARLIER, WE DON'T HAVE ANYBODY GETTING UP ON THE ROOF EVERY SIX MONTHS TO MAKE SURE WE DON'T HAVE DAMAGE.
AND PART OF THAT, THE REASON WE DON'T KNOW ABOUT THIS DAMAGE IS IT, IT'S, IT'S NOT LIKE YOUR HOUSE THAT YOU LIVE IN.
YOU'RE THERE A LOT OF, A LOT OF THE TIME WE'RE NOT IN THESE BUILDINGS ALL THE TIME.
SO IF A STORM COMES THROUGH ON A SATURDAY NIGHT, WE DON'T KNOW IF IT, IF HAIL DAMAGED OR LITTLE PORTION OF THE BUILDING.
SO WE NEED THESE INSPECTIONS GOING ON AND WE NEED, UH, THE, I I, MY GOAL HERE IS TO GET FLEET UNDER CONTROL.
AND THE, THE TEAM WE HAVE IN PLACE RIGHT NOW, HE, THEY HAVE TOO MUCH TO DO FOR THAT TO HAPPEN.
SO I JUST WANTED TO PUT MY 2 CENTS IN ON IT.
DO WE HAVE SOMEBODY IN HOUSE THAT CAN MOVE INTO THIS POSITION OR IS THIS SOME THE FACILITIES TEAM LEADER? YES, WE WOULD HAVE A PERSON, WE WOULD JUST PULL FLEET OFF OF HIM AND WE WOULD HIRE A FLEET MANAGER.
IT'S A NEW POSITION, BUT IT WOULD BE FILLED BY SOMEBODY THAT'S EXISTING AND THEN WE WOULD FIND A FLEET MANAGER, UH, SECONDARY TO THAT.
UH, AND THEN LASTLY, THIS IS NOT NECESSARILY A SUPPLEMENTAL REQUEST.
UM, IT IS A, UM, IT'S THE FUEL DEPOT, WHICH I BELIEVE IS ALREADY FUNDED.
UM, SO WE ARE LOOKING AT TWO FUELING STATIONS LOCATED AT THE FIRE STATION, THREE IN THE PUBLIC WORKS BUILDING.
UM, I HAVE RECEIVED A BID ON THAT AND, UH, IT'S IN ONE OF YOUR PACKETS, I BELIEVE FOR BOTH LOCATIONS.
WE'RE LOOKING AT ABOUT 540,000.
UM, AND IN YOUR PACKET THERE IS A PICTURE OF, OF A DEPICTED FUEL STATION THAT IT WOULD LOOK LIKE.
SO IT'S ABOVEGROUND STORAGE TANK OR ABOVEGROUND TANKS, UM, WITH FUELING KIOSK ON EITHER SIDE.
UM, THEY DO HAVE CONTROLS IN THEM,
[01:35:01]
UM, WHICH WILL LIMIT THE PERSON FUELING, UM, TO THEIR SPECIFIC VEHICLE.IT SHOULD ALSO, UH, PREVENT THEM FROM FUELING A GASOLINE VEHICLE WITH DIESEL.
SO, UM, THAT WAY WE CAN TRACK EVERYTHING AND IT SHOULD UPLOAD EVERYTHING INTO OUR FLEET MANAGEMENT SYSTEM, UM, THAT WAY WE ARE TRACKING MILEAGE APPROPRIATELY.
THIS, SO JUST A QUICK SIDE NOTE ON THAT, UM, ONE OF THE THINGS THAT WE JUST FOUND OUT IS WE HAVE TO HAVE INTERNET SERVICE FOR THIS.
SO KEEP THAT IN MIND AS YOU'RE PLACING
UH, THIS IS ANOTHER REASON FOR THAT, UH, POSITION WE JUST DISCUSSED BECAUSE THE FLEET MANAGER, THE FLEET MANAGER WILL BE MANAGING THIS.
IF YOU'LL NOTICE IN YOUR LINE ITEM BUDGETS, WE REMOVE FUEL FROM ALL OF THE DEPARTMENTS AND WE PUT IT IN THE FLEET DEPARTMENT BECAUSE WE'LL BE BUYING BULK FUEL ONCE THESE ARE IN.
AND THAT'S ANOTHER THING I NEED THE FLEET MANAGER TO TAKE CARE OF, IS GETTING THIS WEEKLY DELIVERIES OF FUEL.
UH, ONE OF THESE TANKS, THE TANK AT ROCK HILL IS GOING TO BE A SINGLE 10,000 GALLON TANK THAT'LL HOLD BOTH DIESEL LAND GASOLINE, UH, SO IT'LL BE A LARGER TANK.
AND WE, THE PICTURE YOU'RE SEEING IS, I, I REALLY DON'T LIKE IT, KURT KNOWS THAT ALREADY.
I'M NOT, I'M NOT ENAMORED WITH THAT LOOK.
UH, SO WE WANT IT TO BE A LITTLE MORE STYLISH AND WE WILL HAVE A COVER OVER IT.
UH, WE HAVE ENOUGH BUDGETED, I THINK, TO DO THE CONCRETE WORK AND, UH, THE COVER AS WELL ON TOP OF THE FIVE HUNDRED AND FIFTY FIVE, FIVE FORTY FIVE HUNDRED $40,000 TO GET, UH, THE FUEL STATIONS ACTUALLY DONE.
ONE OF MY GOALS, UH, SINCE I'VE BEEN IN THIS POSITION, UH, WE'VE BEEN THROUGH TWO MAJOR STORMS WHERE WE DID NOT HAVE FUEL, UH, UH, AVAILABLE TO US, OR ONE WHERE WE HAD FUEL.
ONE WHERE WE ALMOST DIDN'T, UH, ALMOST RAN OUT.
AND I DON'T WANT US TO BE IN THAT SITUATION.
WE HAVE TOO MANY RESPONSIBILITIES AND WE'RE GROWING TOO LARGE NOT TO HAVE THESE AVAILABLE TO US.
UH, BOTH WILL HAVE GENERATORS, UH, AVAILABLE, UH, TO RUNNING THE EVENT OF A POWER OUTAGE BECAUSE THERE'LL BE ONE WILL BE AT THE, UH, ROCK HILL STATION AT ROCK HILL AND WE'LL PUT A GENERATOR THERE.
THE OTHER WILL RUN OFF OF THE GENERATOR AT FIRE STATION NUMBER THREE.
SO I, I THINK IT'S A GREAT OPPORTUNITY AND, AND I HAD ASKED KURT JUST TO TELL YOU ABOUT IT TODAY BECAUSE WE HAD TALKED ABOUT SOME DIFFERENT NUMBERS PREVIOUSLY AND THOSE NUMBERS WON'T WORK OUT.
WE CAN'T GET WHAT WE WANT FOR A LITTLE BIT OF MONEY.
IT, IT, IT JUST IS NOT IMPOSSIBLE.
UH, SO I THINK THIS WILL WORK OUT REALLY GOOD AND WE WANTED YOU TO KNOW ABOUT IT.
AND WE ARE MOVING INTO THE ENTERPRISE FUND, WHICH WILL BE OUR WATER AND SEWER.
UH, AGAIN, HERE IS OUR ORGANIZATIONAL CHART, UM, FOR, UH, WATER SEWER.
UM, WE WILL BE REQUESTING AN ADDITIONAL, UM, OPERATOR AND OR MAINTENANCE TECHNICIAN FOR THE SEWER SUICIDE.
SO AGAIN, JUST TO TOUCH BASE ON A COUPLE OF ACCOMPLISHMENTS, UM, WE'VE STARTED THE REHAB ON HILL AND MAGNOLIA WELLS.
UM, MAGNOLIA'S GOING REALLY WELL AT THE MOMENT.
I BELIEVE WE'RE LOOKING TO HAVE PUMP AND MOTOR IN THE WELL NEXT WEEK.
AND RUNNING, UH, HILL STREET IS STILL, UM, IN THE PROCESS OF BEING PAINTED.
I THINK DEAN PROBABLY KNOWS A LITTLE BIT MORE ABOUT THAT ONE.
UH, WE THEN IMPLEMENTED A VALVE AND HYDRANT, UH, MAINTENANCE PROGRAM.
UH, THE WASTEWATER TREATMENT PLANT IS STILL ON SCHEDULE, UM, TO START AND OPEN IN JANUARY.
UM, AND THEN WE ARE STILL WORKING ON OUR INI INFILTRATION SYSTEM, UH, MAINTENANCE.
SO THE, THE SEWER GUYS HAVE BEEN KNOCKING THAT OUT PRETTY WELL THIS YEAR.
SO SOME OF THE GOALS FOR NEXT YEAR, UM, WE WANNA START THE OPERATIONS, THE NEW WASTEWATER TREATMENT PLANT, AND THEN WORK OUT ANY BUGS THAT MAY COME INTO PLAY WHENEVER THAT IS.
UM, WITH A NEW WASTEWATER TREATMENT PLANT, THERE'S ALWAYS GONNA BE SOME ISSUES THAT WILL NEED TO BE RESOLVED.
SO, UM, WE PLAN TO WORK THROUGH THOSE AND, AND GET THAT THING RUNNING, UM, IN GOOD CONDITION.
SO, UH, WE ALSO WANT TO START IDENTIFYING AND LOCATING ALL THE VALVES AND VALVE STACKS.
UM, HAVE 'EM CLEANED, REPAIRED, PAINTED, UH, THAT WAY WE CAN IDENTIFY EVERY VALVE IN THE CITY SO WE KNOW WHERE WE CAN SHUT OFF.
UM, SO AGAIN, PRIORITIES IS, UH, THE COMPLETION OF THE WASTEWATER TREATMENT PLAN AND THE OPERATION OF THE WASTEWATER TREATMENT PLAN.
SO OUR ONLY SUPPLEMENTAL REQUEST THIS YEAR IS ACTUALLY FOR A SEWER OPERATOR AND MAINTENANCE TECHNICIAN.
AGAIN, WITH THE, UH, OPENING OF THE NEW WASTEWATER TREATMENT PLANT, UH, WE STRONGLY BELIEVE THAT WE'RE GONNA NEED THE ADDITIONAL MANPOWER TO HELP RUN THAT PLANT.
[01:40:01]
UM, CONTINUING IN OUR INI, UH, REPAIR AND SYSTEM REVIEW, UM, THIS NEW OPERATOR WILL HELP US, UH, MAINTAIN AND ASSIST WITH THE NEW PLANT AND ALL OF OUR OTHER SEWER OPERATIONS.DID I ALSO SEE SUPPLEMENTAL FOR, UH, PUMPS? WAS THAT IN OUR, I THOUGHT THAT WAS IN OUR PACKET FOR, UH, LIFT STATION PUMPS.
I BELIEVE WE REMOVED THAT ONE.
WHICH COPY DID THEY RECEIVE? THE 27 PAGES.
I KNOW WHAT YOU'RE TALKING ABOUT.
WHEN WE STAFFED THE SPECIAL REQUESTS, WE WENT THROUGH THEM AND THERE WERE SOME ITEMS THAT STAFF WOULD, THEY WERE ASKING FOR THAT WERE, UH, ABSOLUTE.
SO WE REMOVED THOSE FROM THE SPECIAL REQUESTS AND PUT THEM INTO THE REGULAR BASE BUDGET THAT YOU HAD.
THEY, THEY WEREN'T SPECIAL REQUEST ITEMS. THEY WERE ALL, HOW MUCH WERE THE PUMPS? THEY, I THINK THEY'RE 3,500 A PIECE.
SO WE, WE REMOVED THOSE FROM THE SPECIAL REQUESTS.
IT'S NOT ON THE SHEET, BUT IT'S IN YOUR, STILL YOUR SPECIAL REQUEST PACKET.
SO WE PUT THOSE IN THE BASE BUDGET.
SO THEN BASE BUDGET ISN'T JUST ADDITIONS OF COLA AND SALARY ADJUSTMENTS AND THOSE KIND OF THINGS.
THERE ARE SOME, THERE ARE SOME, THERE ARE SOME, YES.
THERE'S SOME PLUS AND PLUS AND MINUSES IN THE BASE BUDGET.
UH, FOR, FOR ACTUAL NEEDS THAT WERE, UH, IDENTIFIED BY STAFF, UH, I BELIEVE, DID YOU GO BACK AND ADD THAT TO YOUR JUSTIFICATION PAGE? I BELIEVE SO.
YOU SHOULD HAVE RECEIVED A JUSTIFICATION PAGE WHEN YOU HAD A PLUS AND A MINUS ON A LINE ITEM.
AND IT SHOULD HAVE, SHOULD HAVE INCLUDED THAT INFORMATION AS A JUSTIFICATION FOR THE INCREASE.
LIKE WAS THAT IN YOUR STUFF, THAT BIG PDF AND CHARLES? I THOUGHT THE, UH, THE ITEMS THAT WE PULLED ARE GENERALLY SMALL.
NAME OF THE BIG ITEMS. THERE WERE NO BIG ITEMS THAT WE PULLED OFF OF THIS SHEET.
BACKUP PUMPS FOR LIFT STATEMENT? YES.
THE LAST PAGE, ACTUALLY, KURT JUST TOLD ME, I THINK THAT THOSE WERE A NECESSARY ITEM WE JUST PAID OUT OF THIS BUDGET CURRENT YEAR.
WE HAVE MAINTENANCE MONEY FOR THAT, SO THAT'S WHY WE PULLED IT.
YOU WANT TO GO NEXT? LEANNE? DEVELOPMENT SERVICES? ABSOLUTELY.
I NEED TO, IT WAS DEVELOPMENT SERVICES, MDD AND THEN THE POLICE DEPARTMENT IF YOU'RE READY.
AND THEN YOU'RE COVERING CIP AT THE SAME TIME? YES.
IT WAS HER AND MDD, SO SHE'S GOT THE WHOLE THING NOW.
KNOW Y'ALL ARE STARTING TO WARM UP A LITTLE BIT.
COFFEE DEVELOPMENT SERVICES DEPARTMENT, UM, HAS NUMEROUS, UM, OPERATIONS WITHIN THE DEPARTMENT, SO JUST WANTED TO TO HIGHLIGHT THOSE AGAIN FOR YOU GUYS.
WE'VE GOT THE PLANNING AND ZONING OPERATION AND DEVELOPMENT ENGINEERING AND THE GIS, ALSO THE OPERATION OF PERMITTING AND PLAN REVIEW AND BUILDING INSPECTIONS YEAR TO DATE.
SO FAR WE HAVE PROCESSED 717 SINGLE FAMILY BUILDING PERMITS, 618 RESIDENTIAL MISCELLANEOUS PERMITS, 19 APPLICATIONS FOR VARIANCES OR ZONING, AND 209 COMMERCIAL PERMITS.
SO CURRENTLY WE ARE ON TRACK TO, UH, SLIGHTLY BE ABOVE.
UH, WHERE WE WERE LAST YEAR, WE'RE AVERAGING 1200, UH, NEW BUILDING PERMITS A YEAR.
IF YOU GO AND LOOK AT A FIVE YEAR AVERAGE, UH, WE SEEM TO BE TRACKING, UM, AROUND THAT THOUSAND TO 1200.
WE FILLED THE PLANS EXAMINER POSITION AND WE ALSO FILLED OUR SENIOR, UH, PLANNER POSITION THAT ALLOWED US TO EXPAND OUR IN-HOUSE SERVICES.
UH, WE TRANSITIONED OUR COMMERCIAL AND SINGLE FAMILY
[01:45:01]
REVIEWS IN-HOUSE.RATHER THAN SENDING THOSE TO OUR OUR THIRD PARTY, WE BROUGHT ADDITIONAL PLANNING FUNCTIONS IN-HOUSE, INCLUDING PREPARATION OF TERM SHEETS AND DEVELOPMENT AGREEMENTS.
AND WE DID HAVE THAT THIRD PARTY PLANNER AND WE'VE BEEN ABLE TO BRING ALL OF THAT IN-HOUSE.
UM, ALL THE CITY LIMITS INSPECTIONS ARE FULLY IN-HOUSE, AND WE ALSO ADDED, UM, SARATOGA AND BELMONT TO THOSE IN-HOUSE INSPECTIONS.
WE ENHANCED OUR TECHNOLOGY AND DIGITAL SERVICES.
WE LAUNCHED A NEW AI TOOL WITHIN THE DEVELOPMENT SERVICES TO IMPROVE CUSTOMER ACCESS TO INFORMATION AND STREAMING, UH, INQUIRIES AND OUR GIS DIVISION, UM, UP DID MANY UPDATES TO OUR GIS LAYERS.
UH, ONE WAS INCLUDING OUR ARCHES TRAIL, WHICH WAS IDENTIFIED IN OUR PARKS MASTER PLAN, AND WE IMPLEMENTED A CITYWIDE TOOL FOR ADDRESSING, UM, FOR NEW RESIDENTIAL LOTS.
WE ALSO, UM, UPDATED THE OFFICIALS ZONING MAP THIS COMING YEAR.
OUR, OUR GOALS ARE TO IMPLEMENT NEW PERMITTING SYSTEM.
UM, WE'RE HOPING TO HAVE A SUCCESSFUL LAUNCH OF THAT SYSTEM.
UH, IT'LL IMPROVE OUR SPEED, EFFICIENCY AND TRANSPARENCY.
UM, OF PERMITTING AND PLAN REVIEW, IT WILL ALSO HELP US TO IMPROVE PUBLIC UNDERSTANDING OF PERMITTING AND DEVELOPMENT PROCESSES BY PUBLISHING CLEAR ACCESSIBLE REQUIREMENTS AND TIMELINES.
WE PLAN TO EXPAND, UM, PARTNERING WITH SCT TRACKING SOLUTIONS TO, UM, IMPLEMENT A PAPERLESS OPERATION FOR OUR BACKFLOW TESTING DEVICE PROGRAM AND ALSO OUR CUSTOMER SERVICE INSPECTIONS.
WE PLAN TO DEVELOP A TREE PRESERVATION ORDINANCE THAT'S BEEN ON OUR LIST FOR SOME TIME.
UH, WE PLAN TO COMPLETE A SUBDIVISION ORDINANCE AMENDMENT, AND WE NEED TO GPS ALL STORM DRAINS AND PREPARE A MAP FOR COMPLIANCE WITH OUR STORM WATER GENERAL PERMIT.
SO OUR PRO PRIORITY IS EXPANDING OPERATIONS AND WEBSITE IMPROVEMENTS.
OVERALL, OUR DEPARTMENT BUDGET, UH, JUST HAS A SLIGHT INCREASE FROM FROM PREVIOUS YEAR.
UM, MOST OF THAT IS DUE TO PERSONNEL AD, UM, AND THE LINE ITEMS THAT GO WITH THAT PERSON.
UM, WE DID DECREASE OUR PROFESSIONAL SERVICES, UM, BECAUSE OF THOSE PERSONNEL THAT WERE ADDED MIDYEAR LAST YEAR.
WE ONLY HAVE ONE SUPPLEMENTAL REQUEST THIS YEAR.
THE REQUEST IS, UM, FOR AN ASSISTANT DEVELOPMENT DIRECTOR.
UH, WE WOULD, UH, TRANSITION FROM OUR DEVELOPMENT SERVICES MANAGER INTO THAT POSITION IF APPROVED.
THIS PROMOTION WOULD CREATE A CENTRALIZED MANAGEMENT FOR EXPANDING THE PLAN, REVIEW, PERMITTING, INSPECTION, ZONING, VARIANCE PLATING, APPLICATION PROCESS DEVELOPMENT, ENGINEERING, AND THE GIS PROGRAM.
THE POSITION WOULD IMPLEMENT DIRECTION, UM, FROM THE ASSISTANT CITY MANAGER TO LEAD PERSONNEL IN THOSE VARIOUS OPERATIONS.
UM, AS OUR IN-HOUSE SERVICES HAVE EXPANDED, THE WORKLOADS HAVE INCREASED.
THE POSITION IS BETTER, WOULD, WILL BE BETTER TO ENSURE, UH, THAT WE HAVE A CLEAR COMMUNICATION ACROSS ALL THOSE DIVISIONS.
UH, SOME OF THOSE ADDITIONAL RESPONSIBILITIES WOULD INCLUDE ISSUANCE OF PROFESSIONAL SERVICES AGREEMENTS FOR THIRD PARTY REIMBURSEMENT FEES, DEVELOPMENT, ENGINEERING, ACCEPTANCE OVERSIGHT, AND WOULD BE, UH, IMMEDIATE SUPERVISOR FOR THE PLANNING AND CHIEF BUILDING OFFICIAL.
UM, IF THIS POSITION IS APPROVED, IT WOULD BE AN A RECURRING COST, ANNUAL COST OF $29,928, WHICH INCLUDES ALL THE BENEFITS AND, UM, ITEMS THAT GO, BUT THAT'S THE FULL COST.
AND THIS LAST SLIDE, I JUST WANTED TO, UM, UPDATE YOU ON, ON HOW THIS DEPARTMENT IS GROWING.
UH, THIS IS OUR, OUR CURRENT AND OUR FIVE YEAR VISION.
UH, THE DARK BLUE IS THE CURRENT POSITIONS WE HAVE NOW.
UH, AND THEN AS YOU SEE AT THE BOTTOM, THE DIFFERENT YEARS HAVE DIFFERENT COLORS FOR WHAT WE'RE PROJECTING IN THE FUTURE.
UH, I'M SHOWING THE IT DEPARTMENT IN THE FUTURE HERE.
UH, CHARLES AND I ARE STILL DISCUSSING THAT ON WHETHER IT'D BE ADMINISTRATION OR, OR WHERE THAT'LL FALL.
BUT FOR NOW, SINCE WE HAVE THE GIS HERE, UM, WE'RE, WE NEEDED A PLACE TO PUT IT.
AND THAT'S WHERE WE'RE PREDICTING IT AT.
UH, WE DO FORESEE THAT IF WE CONTINUE TO GROW, UH, AND HAVE THE DEVELOPMENT THAT WE HAVE NOW, WE WILL EVENTUALLY NEED ANOTHER PLANNER.
UH, BUT WE'RE HOPING THAT WE CAN PUSH THAT OUT TWO, THREE YEARS OUT AND THEN BUILDING INSPECTIONS AS WELL.
MORE ROOFTOPS, MORE INSPECTORS.
I WENT THROUGH THAT PRETTY FAST.
DO YOU HAVE ANY QUESTIONS THAT I COULD ANSWER OR
[01:50:01]
NEED TO EXPAND ON FOR YOU? CAN I ADD ONE OTHER THING TO YOUR GOALS FOR THE GIS PERSON? ABSOLUTELY.TO MAP ALL OF THOSE VALVES THAT
UM, I DON'T KNOW EXACTLY WHERE WE ARE ON IT, BUT THERE'S NOTHING WORSE THAN TWO O'CLOCK IN THE MORNING TRYING TO FIND A VALVE.
WE MAY BE 90 TO A HUNDRED PERCENT COMPLETE ON EXISTING.
I APPRECIATE THE REDUCTION OF A HUNDRED THOUSAND DOLLARS ON PLANTERS.
THIS IS WHAT WE TALKED ABOUT A COUPLE YEARS AGO WHEN WE WANTED TO CREATE THE DEVELOPMENT SERVICES DEPARTMENT.
GLEN
AND WE TOLD, WE DID TELL HIM AND THE WHOLE COUNCIL AT THE TIME, IT WOULD JUST TAKE US TIME TO GET THERE.
WE COULDN'T BUILD IT OVERNIGHT.
AND I THOUGHT WE'RE, WE'RE REALLY THERE NOW.
I MEAN WITH, WE HAVE THREE INFRASTRUCTURE INSPECTORS NOW AND THAT BRINGS THE BV NUMBERS DOWN AS WELL.
IT DOES FEEL LIKE OVERNIGHT TOO.
TIME FLIES WHEN YOU'RE HAVING FUN.
NO MORE QUESTIONS ON DEVELOPMENT SERVICES.
I'D LIKE TO PRESENT OUR FIVE YEAR CAPITAL IMPROVEMENT PLAN.
OUR FIVE YEAR PLAN, UH, WE, WE DO UPDATE THAT EVERY YEAR.
UM, EVERY YEAR WE LOOK AT OUR PRIORITIES, UH, SHUFFLE THOSE AROUND AS NEEDED, ADD NEW PROJECTS OVER THE NEXT COUPLE YEARS.
UM, OUR FUNDING NEEDS WILL BE FOR THE SURFACE WATER PHASE, UH, FIRST PHASE OF BRINGING IN OUR SURFACE WATER.
WE'VE TALKED ABOUT THAT A LITTLE BIT WITH OUR CONTRACT AT COUNCIL LAST MONTH.
UH, WELL THAT'LL BE, THE FIRST PHASE WILL BE THERE AT, UM, BETWEEN SPRING HILL, UH, AND POTENTIALLY UP TO COAL ROAD ON THE EAST SIDE OF 3 77.
WE STILL HAVE OUR ROADWAY PROJECTS WITH THE DENTON COUNTY BOND AND, UH, SPORTS PRACTICE FIELD IS WHAT WAS ADDED THIS YEAR.
WE DON'T HAVE ACTUAL TIMES ON WHETHER IT WOULD BE 26, 27 AS FAR AS THE, THE FUNDING.
WE'RE STILL OPERATING ON OUR OTHER BONDS AND TRYING TO MANAGE WHEN CONSTRUCTION STARTS, WHEN DESIGN'S FINISHED.
UM, SO WE DON'T HAVE A REQUEST TO ACTUALLY BOND AT THIS TIME.
WE'LL BE WORKING WITH OUR FINANCIAL ADVISOR, UM, ON PUTTING TOGETHER A PLAN.
UH, WE ALSO ARE IN NEED OF DOING AN IMPACT FEE REASSESSMENT, WHICH IS, WHICH IS STARTED.
UM, THESE PROJECTS THAT WERE ADDED, UH, MOST ALL OF THE BLUE AT THE TOP OF THE CHARTS ARE ADDED FOR THE SURFACE WATER ZONE.
SO NONE OF THOSE ARE IN OUR CURRENT IMPACT FEE ASSESSMENT.
UH, SO THOSE WILL BE ADDED TO THAT, UH, HERE SHORTLY.
WE'LL BRING THAT TO YOU AFTER OUR CIP BOARD, OUR IMPACT FEE BOARD MEETS.
UM, ALSO THE MAJORITY OF THESE NEW PROJECTS WE'LL HAVE A DEVELOPER CONTRIBUTION.
AND DID WANNA POINT OUT, UM, OUR SENIOR CENTER AND RECREATION CENTER THAT WE'VE TALKED ABOUT IN THE PARKS MASTER PLAN HAS NOW MADE IT WITHIN THE FIVE YEAR PLAN.
YOU'LL SEE IT OVER ON THE FAR RIGHT IN 2030.
AND AGAIN, THOSE ARE THINGS THAT WE'LL BE LOOKING AT EACH YEAR AND DECIDING IF THEY NEED TO MOVE OUT OR MOVE UP.
BUT JUST WANTED TO BRING THAT TO YOUR ATTENTION.
UM, CHARLES HAD MENTIONED EARLIER ABOUT OUR DEVELOPMENT GROWTH AND WHAT WE HAVE IN HOUSE.
UM, WE ROUGHLY HAVE ABOUT 7,000 LIVING UNITS, I'LL CALL IT LIVING UNITS IN DEVELOPMENT RIGHT NOW.
AS FAR AS DEVELOPMENT AGREEMENTS THAT ARE EITHER READY FOR APPROVAL OR ARE STILL IN NEGOTIATION.
I'D BE HAPPY TO GO OVER, UM, EACH OF THE PROJECTS, UH, FOR YOU OR IF YOU HAVE SPECIFIC QUESTIONS ON WHAT THEY ARE, I CAN EXPLAIN OR IF THERE'S ANYTHING THAT I DON'T HAVE ON HERE THAT YOU'D LIKE FOR US TO ADD, I CAN GET THAT ADDED.
I DID ALREADY PUT THE NOTE FOR THE CITY COMPLEX FENCING AND LANDSCAPING.
WHY RESTROOM? THAT IS THE, UM, PARK THAT'LL BE PUT IN BY HIGH POINT RANCH.
UM, THEY'RE AT THE COLLECTOR ROAD, THE COMMERCIAL ROAD.
THEY'RE NOT REQUIRED TO PUT A RESTROOM IN THERE.
SO WE HAD EARMARKS AND FUNDS FOR A RESTROOM IF NEEDED.
UM, SOON AS LENORE HAS THE DESIGN COMPLETE, WE'LL PRESENT IT TO THE PARKS BOARD AND, AND TO COUNCIL AND SEE IF YOU DECIDE WHETHER WE NEED A RESTROOM OR NOT.
[01:55:01]
UH, WE NAME THAT PARK OF THE CIRCLE BALLPARK.I MEAN, I LIKE THE IDEA, BUT, UM, I ACTUALLY JUST DID THAT SO I'D REMEMBER.
UM, IT ACTUALLY HAS A NAME ON THE SIGN AND IT'S BEEN SO LONG SINCE WE TALKED ABOUT IT.
UM, UM, BUT THAT IS SOMETHING WE COULD TALK ABOUT IF WE WANNA NAME IT.
UM, NAR DID PROPOSE A NAME FOR IT, BUT REMEMBER WHAT IT WAS OUR FIRST, UM, CONCEPT PLAN THAT THEY HAD INCLUDED A PRACTICE SOCCER FIELD, UH, PLAYGROUND AREA.
UH, AND THAT'S WHY WE WERE THINKING WE MIGHT NEED RESTROOMS, BUT WE'LL SEE WHAT THE, THE NEW DESIGN LOOKS LIKE.
LEANNE, COULD WE ADD THIS TO THE SHARE FOLDER UNDER THE BUDGET WE CAN, THAT MIKE AND I HAVE BEEN USING.
I WANT US TO USE THAT IN THE FUTURE TO, SO WE'RE NOT ALL WORKING OFF OF ONE DIFFERENT, A DIFFERENT SHEET.
WE'RE ALL WORKING OFF THE SAME SHEET.
SO WE CAN JUST ADD IT INTO THAT TEAMS ENVIRONMENT.
IF YOU HADN'T CAUGHT ONTO THAT YET.
BLACK IS STREETS, ORANGE IS PARKS, AND GREEN IS SEWER.
SHOULDN'T BLACK BE SEWER? SHOULDN'T PARKS BE GREEN? JIM? PARKS BE GREEN.
ALL RIGHT, WE'RE GONNA, WE'RE GONNA HAVE TO GO TO HAVE TO GO TO PUBLIC WORKS.
BLUE FLAGS ARE FOR WATER, RIGHT?
SO THE, THE NOOK IS WHAT LENNAR IS PROPOSING.
THE POCKET, THE PARK THERE TO BE AT.
WE MAY HAVE TO WORK ON THAT A LITTLE BIT.
WE COULD CALL IT THE CHRIS RICH RESTROOM FACILITY OR SOMETHING.
I MEAN, I'M JUST TRYING TO HELP.
AS LONG AS IT'S NOT THE MEMORIAL.
JUST, I DON'T WANT HATE THE CIRCLE EITHER, BUT THERE, THERE'S SIGNS ALL OVER THE PLACE THAT'S STILL GOTTA BE TAKEN DOWN.
AND WE CAN JUST MOVE ONE OVER ON FENCES.
THERE'S A LITTLE BIT OF TRIBUTE TO WHAT THE PROPERTY USED TO BE.
IS THAT ALL YOU HAD, LEE? YES, THAT'S IT.
UH, WE'RE UP TO THE POLICE DEPARTMENT.
I WOULD LIKE TO REMIND CHIEF BROOKS THAT WE ARE 52 MINUTES AHEAD OF SCHEDULE.
YEAH, I'LL TAKE THE WHOLE THAT'S ALL OVER.
NO, DON'T REMIND ENGINEERING AND STORM WATER FOR JUST THIS SOMETHING WHERE IS REMOVED OR ANOTHER SAID 1145? YEAH, I'M GONNA TAKE A QUICK BREAK AND GET, I THINK I NEED TO ALSO,
Y MEETING, HUH? A COUPLE OF MEETING.
WE'RE NOT TRYING TO BE RUDE, BUT HALF COUNCIL'S GONNA HAVE TO LEAVE FACILITY AT LEAST HALF OF US, BUT WOULD BE OVER HALF NOW.
CAPTAIN MAYOR, YOU READY? YEAH.
UM, PUBLIC WORKS ENGINEERING, STORMWATER.
UM, ON MY LIST, I GOT STORMWATER FIRST, BUT WE'VE GOT ONE PERSON IN STORMWATER AND BOTH OF THESE RIGHT NOW, WE'RE STILL LEARNING.
IN FACT, I THINK THIS IS THE FIRST YEAR FOR THE STORM WATER PROGRAM AND THE SECOND YEAR FOR INFRASTRUCTURE INSPECTORS.
I THINK WE WERE DOING THE INFRASTRUCTURE INSPECTION WITH SUPERINTENDENTS AND, UM, UTILITIES DIRECTORS AND SO FORTH.
WE DIDN'T HAVE DESIGNATED INSPECTORS, BUT, UH, SO, UM, RIGHT NOW, UM, THERE ISN'T REALLY MUCH CHANGE IN THE BUDGET.
WE'RE TRYING TO FIND OUT, YOU KNOW, WHAT KIND OF TOOLS THEY NEED AND, UH, I THINK THREE IS WORKING REALLY WELL RIGHT NOW.
WE'VE GOT A COUPLE THAT HAVE MORE EXPERIENCE IN THE ACTUAL CONSTRUCTION.
[02:00:01]
AND MILES OF WATER AND SILVERLINE THEMSELVES.AND THEN WE'VE GOT A GUY THAT'S BEEN IN THE INSPECTION END OF IT MOSTLY.
SO, AND WE'VE BEEN TRYING TO MOVE 'EM AROUND SO THAT, UM, YOU KNOW, THE PEOPLE THAT NEVER BUILT A PUMP STATION GET TO BUILD A PUMP STATION, IF THEY NEVER DRILLED, WELL GET DRILLED WELL.
SO, UH, THEY'RE ALL GETTING EXPERIENCE.
IT JUST TAKE A LITTLE WHILE TO DO THAT.
UM, LIKE I SAID, THE STORM WATERS, UH, A ONE WOMAN SHOW, SHE LIVES THE, GUESS WHAT THEY CALL IT, THE HEAD COOK AND POT WASHER, YOU KNOW, SHE SAID HER AND LEANNE PUT TOGETHER A PROGRAM AND MOSTLY UP, FOR NOW IT'S BEEN MOSTLY EDUCATION.
SHE WE'RE HAVING TO EDUCATE THE PUBLIC AND THE CONTRACTORS AND SHE'S ABLE TO DO THAT THROUGH THE INFRASTRUCTURE INSPECTORS.
UH, THEY CAN GO OUT THERE AND TALK TO 'EM AND TELL THE CONTRACTORS WHAT THEY NEED TO DO DIFFERENT OR WHAT THEY NEED TO DO BETTER AND THEN THREATEN IF THEY DON'T DO IT, YOU'LL, THEY'LL TURN SHEILA LOOSE ON IT.
SO SHE'S, SHE CAN BE THE ENFORCER.
UM, WE, THE INFRASTRUCTURE GUYS, THEY'RE MOSTLY JUST THE, THE MAIN LINES.
UM, IT'S WORKED OUT REALLY WELL.
I KNOW THAT THERE'S STILL A LOT OF GROWTH COMING, BUT I THINK WE'RE GONNA BE OKAY WHERE WE ARE WITH THE NUMBER OF PEOPLE WE GOT BECAUSE, UM, AS THEY'RE THERE FOR LIKE THE MAIN WATERLINE, SEWER LINE, STORM DRAINS, UM, THEY'LL EVEN BE THERE FOR THE GAS LINES AND SO FORTH.
BUT, UM, ONCE ALL THE INFRASTRUCTURE'S IN, THEY START BUILDING THE GAS STATIONS AND THE STORES AND RESTAURANTS.
UM, THEN THAT'S ON THE BUILDING INSPECTORS.
UM, THESE GUYS, THEY DON'T HAVE THE ELECTRICAL LICENSE AND THE PLUMBING LICENSE AND SO FORTH.
SO AT A CERTAIN POINT THEY SAY, HERE'S THE LINE, IT'S YOURS NOW.
SO THEY, THEY FOLLOW 'EM THROUGH THE SLAB AND, AND, UH, FRAMING AND SO FORTH.
UH, WE ONLY HAVE ONE SUPPLEMENTAL, WELL, TWO SUPPLEMENTAL CARE.
UM, THEY WANT IT SIDE BY SIDE.
UM, WHAT WE'RE ASKING FOR IS ONE, AND TRY IT OUT.
UM, IT IT, IT SEEMS LIKE, UM, WHAT WE HAD TO GO OUT AND RIDE AROUND.
BUT YOU KNOW, WE, THEY ALWAYS DEVELOP CLOSE TO THE ROAD FIRST.
AND NOW A LOT OF OUR PROJECTS ARE STARTING TO GET IN THE EAST 40 AND THE, THE NORTH 50.
AND, AND, UH, EVEN THOSE FOUR WHEEL DRIVE TRUCKS CAN'T GET DOWN IN THERE, SO THEY JUST PARK IT STREET AND WALK IN.
AND, UM, THAT LAST RAIN EVENT, I MEAN, THAT FLOOD WE HAD WITH MANHOLES WENT UNDER, UM, THEY REALLY COULDN'T DRIVE TO ANY OF THEM.
THEY JUST HAD TO PARK AND PUT THEIR BOOTS ON AND WALK DOWN IN THERE AND, UH, LOOK FOR IT.
SO I THINK THIS WILL, THIS WILL HELP THEM A LOT.
AND IF IT WORKS, WE MIGHT ASK FOR ANOTHER ONE NEXT YEAR.
IN FACT, IT IS KIND OF FUNNY, JUST YESTERDAY, JEREMY WAS IN ONE OF THE OTHER DEPARTMENTS SIDE BY SIDE WHEN THAT STORM BLEW IN.
AND WHEN HE CAME IN, HE WAS WET HEAD TO TOE.
HE SAID, LOOK, THIS IS WHY I NEED ONE WITH A CAB ON IT.
YOU KNOW, OKAY, OKAY, WE'LL TRY, WE'LL TRY, I'LL TALK.
BUT HE SAID I'D STILL BE OUT THERE IN THE RAIN, UM, IF I WASN'T GETTING SOAKING WET.
SO THAT'S WHY WE'RE ASKING FOR A SIDE BY SIDE AND A TRAILER TO, TO HAUL IT.
THAT'S OUR ONLY REQUEST IN THERE.
AND, UM, YOU HAVE ANY MORE QUESTIONS? WHATEVER.
I DON'T REALLY DON'T THINK THE LINE ITEMS ARE GONNA CHANGE THAT MUCH, OR, UM, SAME WAY, SHEILA, MOSTLY IT'S BEEN PRINTING AND BUYING HANDOUTS AND, YOU KNOW, LITTLE THINGS THAT SAY, YOU KNOW, STASH THE TRASH OR WHATEVER, YOU KNOW, LITTLE RHYMES AND STUFF, TRYING TO EDUCATE PEOPLE ABOUT, UM, STORM WATER AND, AND ITS IMPACT ON THE REST OF THE WORLD.
SOMEBODY'S DOWNSTREAM FROM US.
HOPE YOU GET IT FEELING BETTER.
[02:05:01]
THE CHECKBOOK.WHY DON'T YOU SAY THAT? YEAH,
GOOD MORNING, MAYOR COUNCIL, UH, THE FIRE DEPARTMENT'S, UH, REQUEST THIS YEAR IS ACTUALLY THE LIGHTEST EVER
UH, OUR LINE ITEMS, IF YOU LOOK AT OUR LINE ITEM JUSTIFICATION, WE DO HAVE SOME INCREASES THERE.
MOST OF THEM ARE ATTRIBUTED TO THE PERSONNEL THAT WERE MID-YEAR HIRED LAST YEAR.
SO THIS ACCOUNTS FOR THEIR FULL YEAR THIS YEAR.
UH, THE OTHER LINE ITEM INCREASES THAT YOU'LL SEE ARE IN OUR UTILITIES.
UM, WE DID NOT GUESS WELL ON THE NEW STATIONS, AND IN FACT, WE'RE STILL GUESSING, UM, ON HOW TO, UH, ACCOUNT FOR STATION TWO BECAUSE WE HAVE, WE'VE ONLY BEEN IN THERE A COUPLE OF MONTHS AND WE'VE HAD SOME SIGNIFICANT ISSUES WITH THE HVAC SYSTEM.
SO I REALLY DON'T THINK EVEN OUR CURRENT MONTHS ARE A GOOD PROJECTION OF WHAT THE YEAR'S GONNA LOOK LIKE.
SO, UH, WE'RE TRYING TO GET THAT TUNED UP.
BUT, AND IN A SMALL INCREASE IN POSTAGE, THAT'S VERY INSIGNIFICANT.
UM, OUR REQUESTS, WE HAVE THREE REQUESTS.
UH, ONE IS FOR AN ADDITIONAL, UH, PERSONNEL.
THIS WOULD BE A CAPTAIN, UH, THAT WOULD SERVE BASICALLY A SHORTSTOP, YOU KNOW, UTILITY INFIELDER FOR US WOULD BE TRAINING FOR THE NEW TRAINING TOWER AND TO MANAGE OUR TRAINING DIVISION AS WE START TO, TO BRING THAT UP TO SPEED, UH, WOULD HELP VERY HEAVILY IN OUR EMS DIVISION.
SO A LOT OF THE THINGS THAT YOU'VE APPROVED FOR US LATELY, THE BLOOD, UH, THE EPOCH, THE LAB TESTING, THOSE ARE VERY LABOR INTENSIVE ON THE COMPLIANCE SIDE OF THOSE PROGRAMS. SO A LOT OF, UH, PAPERWORK MONITORING, UH, WE HAVE TO CHECK THE BLOOD MULTIPLE TIMES A DAY.
WE HAVE TO REPORT THAT WE'RE A FULLY LICENSED LAB, UH, TO HAVE THE EPOCH.
SO THERE'S A LOT OF REPORTING THERE.
UH, SO WHAT'S HAPPENED IS OUR EMS CAPTAIN THAT WE HAVE NOW, HIS DAY GETS EATEN UP WITH A LOT OF THAT COMPLIANCE STUFF, AND WE'RE MISSING THE ASPECT OF QA QI, UH, WE DO SOME OF THAT THROUGH OUR MEDICAL DIRECTOR, BUT WE NEED TO HAVE A MORE ACTIVE INVOLVEMENT IN THAT INTERNALLY.
SO THAT WE'RE, AND ALL THAT IS, IS ONCE WE MAKE A CALL, WE'RE REVIEWING OUR CALLS TO MAKE SURE THAT WE'RE PROVIDING THE LEVEL OF CARE THAT WE WANT TO PROVIDE, AND THEN, UH, MAKING SURE THAT WE TRANSMIT THAT TO OUR NEW PARAMEDICS SO THAT, UH, THEY KNOW THE, THE THINGS THAT THEY'RE DOING GREAT AND THE THINGS, THINGS THAT THEY COULD IMPROVE ON.
AND SO I THINK IF WE ADD THIS POSITION, WE CAN ENHANCE THE EMS DIVISION, BRING ONLINE THE TRAINING DIVISION.
EVENTUALLY WE'LL SPLIT THIS, BUT FOR NOW IT WOULD DO TWO.
AND THEN THEY'D ALSO HANDLE, UH, A DECENT AMOUNT OF LOGISTICS FOR THE DEPARTMENT, WHICH I THINK IS PRETTY COMMON WHEN YOU SEE THESE TYPES OF POSITIONS.
UH, SO, UH, PROBABLY HANDLE OUR QUARTERMASTER, OUR UNIFORMS, OUR BUNKER GEAR, ALONG WITH THE TRAINING AND EMS. SO A LOT OF VALUE THERE.
UH, OUR PLAN WOULD BE TO USE AN EXTRA VEHICLE THAT WE HAVE NOW, AND THEN THEY WOULD, UH, INHERIT A, UH, REPLACED VEHICLE THAT HAD, UH, SOME MEAT LEFT ON THE BONE LATER.
UM, THIS, THIS POSITION KIND OF TIES INTO THE NEXT REQUEST, WHICH IS TO PROMOTE TWO OF OUR CURRENT POSITIONS.
UH, THIS GOES ALL THE WAY BACK TO THE PRESENTATION, UH, I MADE FOR THE COUNCIL IN 2023, JANUARY 23, WHERE WE KIND OF LAID OUT OUR PROPOSED ORG CHART.
UM, AND WE'VE ADDED THE FIRE MARSHAL, WE'VE ADDED THE EMS CAPTAIN.
THEY'VE BOTH WORKED IN THEIR POSITIONS NOW AND THEY'RE DOING GOOD WORK MANAGING THEIR MULTIPLE PROGRAM AREAS.
AND SO I THINK THE TIME'S RIGHT TO MAKE THOSE BATTALION CHIEFS, UH, EVERY, UH, DEPARTMENT THAT SURROUNDS US, WITH THE EXCEPTION OF PILOT POINT, HAS THESE POSITIONS AS A BATTALION LEVEL, UH, POSITIONS IN THEIR ORGANIZATIONS.
THAT'S KIND OF THE INDUSTRY STANDARD FOR THESE POSITIONS.
UM, THESE GENTLEMEN KNEW WHEN THEY, THESE WERE NEWLY CREATED POSITIONS AND THEY TOOK THEM ON, UM, AND I WAS VERY CLEAR WITH THEM THAT WE WOULD TRY TO MOVE THEM UP AS WE COULD WHEN THE TIME WAS RIGHT.
UM, BUT TO, UH, ADD SOME ECONOMY AT THE TIME TO ADD THOSE POSITIONS THAT MADE IT EASIER TO COME IN AT A, AT A LOWER RANK.
UM, SO THE PLAN WOULD BE TO REORGANIZE A LITTLE BIT.
THE FIRE MARSHAL, UH, IF APPROVED, WOULD BECOME A BATTALION CHIEF, AND HE WOULD SUPERVISE THE EMERGENCY MANAGEMENT COORDINATOR AS WELL AS THE VARIOUS PROGRAMS WITHIN THE FIRE MARSHAL'S OFFICE.
UM, AND THEN THE EMS, UM, BATTALION WOULD, UH, OVERSEE THIS OTHER POSITION IF APPROVED OF THE EMS IN TRAINING.
AND THEN THE THIRD REQUEST IS, IS, UH, JUST TO START TO SEED OUR EMERGENCY MANAGEMENT PROGRAM.
[02:10:01]
A, IT'S JUST THE CREATION OF A LINE ITEM IN OUR BUDGET AND FUND IT WITH $5,000.AND THAT WOULD JUST BE TO, UH, CARRY OUT SOME OF THE EMERGENCY MANAGEMENT MISSION.
WE TALKED ABOUT THIS LAST YEAR, BUT WE DIDN'T ACTUALLY, UH, CARRY OUT WITH IT.
SO, UM, LIKE TO START TO FUND THAT.
UH, WE COULD DO THE WEATHER RADIOS, UH, SOME OF THE OTHER, UH, INITIATIVES THAT, THAT AUSTIN'S BRINGING FORWARD WE COULD FUND WITH THAT.
SO IT'S JUST A WAY TO GET SOME MONEY IN THE BUDGET THAT'S CLEARLY EARMARKED, UH, SOLELY FOR EMERGENCY MANAGEMENT.
AND WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
I GUESS THE A E D'S GOT PULLED THAT'S THERE.
HE DOESN'T THINK HE CAN WALK ON HIS OWN FEET, SO HE WANTS TO TAKE SOME OF OUR MONEY.
BUT, BUT YES, THAT WOULD BE IN OUR BUDGET.
UH, IT WOULD BE A COOPERATIVE.
SO IT, UH, IT'S UNDER OUR STRIKER LEASE.
IT'S ALL OF OUR FIVE BIG TOOLS, OUR COTS MONITORS, UH, LUCAS'S STRETCHERS, THE WHOLE, THAT'S A WHOLE PACKAGE LEASE FROM STRYKER.
AND SO WE WOULD JUST ADD A COUPLE OF AEDS, UH, THAT THEY NEED.
UM, SO IT JUST INCREASED THE PRICE JUST SLIGHTLY.
AND THEN WE'D PARTNER WITH THEM TO MANAGE 'EM.
AND AS A FOOTNOTE, WE GAVE BLOOD THE OTHER DAY AND THE LADY'S DOING FANTASTIC.
SO 10 DAYS AFTER WE WENT LIVE, WE GAVE OUR FIRST UNIT OF BLOOD.
SHE HAD A LACERATED LIVER AND A PUNCTURED LUNG.
KEITH BROOKS DID GIVE A PLUG FOR YOU WHILE YOU WERE OUT.
I FEEL BAD FOR SOME OF THE THINGS I'VE SAID ABOUT HIM NOW.
UH, ALONG THE LIFE OF A POLICE DEPARTMENT, THERE COMES A TIME, A PARTICULAR YEAR WHERE YOU'VE GOTTA DO SOMETHING DIFFERENT.
SO, UH, ON THE BUDGET OVERALL, I JUST WANT Y'ALL TO KNOW THAT THE ONE TIME ITEMS FROM LAST YEAR'S BUDGET WERE BACKED OUT OF THE BUDGET WHEN, AS A STARTING POINT.
SO JUST LETTING Y'ALL KNOW THAT POSITIONS THAT WERE APPROVED FOR THIS BUDGET YEAR THAT REQUIRED ONE TIME PURCHASES, THOSE MONIES WERE BACKED OUT AS THE STARTING POINT FOR THE BUDGET.
SO YOU'LL SEE THAT REFLECTED IN THE LINE ITEM ADJUSTMENTS.
THE POLICE DEPARTMENT'S HAD A GREAT YEAR, BUT WE'VE IDENTIFIED SOME GAPS THAT PERSONNEL NEED TO FILL.
SO THE FIRST ONE IS TWO SERGEANTS POSITIONS.
CURRENTLY WE HAVE FOUR PATROL SERGEANTS.
SO WHEN A SERGEANT TAKES OFF OR IS IN TRAINING, UH, THERE'S NOT A SERGEANT ON DUTY.
SO WHEN A STOPGAP MEASURE TO GET THAT ADDRESS TO A MINIMUM IS TO ADD TWO SERGEANTS.
THESE ARE, ARE BOOTS ON THE GROUND POSITIONS.
THEY'LL BE OUT THERE ANSWERING CALLS, BUT THEY'LL WORK LIKE A MID SHIFT.
AND THEN WHEN THE DAY SHIFT OR NIGHT SHIFT SERGEANT TAKES OFF, THEY'LL ROTATE BACK TO THAT SHIFT SO THAT WE ENSURE THAT WE HAVE A SUPERVISOR ON AS OFTEN AND AS POSSIBLE.
THE TIME PERIOD THAT WE MAY HAVE A SUPERVISOR NOT ON SHIFT WITH THIS PROGRAM WOULD BE IF THAT SUPERVISOR CALLED IN SICK.
UM, SO THOSE ARE RARE AND, BUT RIGHT NOW WE COULD GO A WEEK WITHOUT A SERGEANT ON NIGHT SHIFT IF THAT SERGEANT IS IN TRAINING OR ON VACATION.
AND THAT'S CAUSING US SOME PROBLEMS WITH THESE CRITICAL INCIDENTS THAT WE'RE ADDRESSING.
SO, UH, THESE TWO POSITIONS WOULD WORK A SIDE AND B SIDE, A MID SHIFT.
WHEN THE SERGEANT WAS THERE, THEY WOULD JUST BE ANOTHER PERSON ANSWERING CALLS.
AND NOW THAT WE WOULD HAVE THE CAPABILITY OF SUPERVISING TWO CRITICAL INCIDENTS, WHICH ARE BECOMING MORE COMMON.
SO IF WE HAVE AN EVENT HAPPENING HERE AND ANOTHER EVENT POPS OFF, THAT SERGEANT COULD GO TO THAT EVENT.
SO, UM, CRITICALLY IMPORTANT FOR US AT THE JUNCTURE WE'RE AT.
THE SECOND ASK IS FOR TWO TRAFFIC OFFICERS.
WE'VE BEEN IN CONSTANT CONTACT WITH TEXDOT TO GET APPROVAL TO DO COMMERCIAL MOTOR VEHICLE ENFORCEMENT, AND THEY HAVE FINALLY RELENTED FROM THE PRESSURE AND APPROVED THAT REQUEST.
[02:15:01]
WOULD BE TRAFFIC OFFICERS COMMERCIAL, MOTOR VEHICLE TRAINED, AGAIN, BOOTS ON THE GROUND.SO WHEN THEY'RE OUT THERE AND AN ACCIDENT COMES IN, THEY WILL TAKE THAT TRAFFIC RELATED CALL OFF THE PATROL DIVISION, FREEING UP THE PATROL DIVISION TO ANSWER OTHER CALLS FOR SERVICE.
SO THEY'LL BE MOSTLY RESPONDING TO TRAFFIC.
THEY WILL BE COMMERCIAL MOTOR VEHICLE CERTIFIED INSPECTORS.
AND THEN THEY'LL ALSO ADDRESS TRAFFIC COMPLAINTS GENERALLY OCCURRING WITHIN THE CITY OF AUBREY.
AND OUR ETJ, WE CURRENTLY HAVE THE FIRST TRAFFIC OFFICER IN THAT POSITION WILL ROLL OVER TO PROVIDENCE VILLAGE AND WILL NOT BE COMMERCIAL MOTOR VEHICLE TRAINED BECAUSE THIS AUTHORIZATION FOR AUBREY'S COMMERCIAL MOTOR VEHICLE ENFORCEMENT DOES NOT ROLL OVER TO PROVIDENCE VILLAGE BECAUSE THEY DON'T MEET THE, UM, THE CITIZEN REQUIREMENT THAT THE LAW STATE.
SO THE TWO COMMERCIAL MOTOR VEHICLE TRAINED HERE.
AND THEN WE'LL HAVE ONE IN PROVIDENCE VILLAGE ADDRESSING THEIR TRAFFIC NEEDS.
AND THESE TWO POSITIONS ARE GOING TO TAKE SOME TIME TO GET ON BOARD ON THE COMMERCIAL MOTOR VEHICLE IN, BECAUSE THAT TRAINING IS EXTENSIVE.
IT ALL OCCURS IN AUSTIN, AND WE DON'T GET TO CHOOSE WHEN THEY GO.
THEY TELL US AND WE HAVE TO SEND THE BODIES DOWN THERE.
SO THEY'RE GONNA HAVE TO BE OUTSIDE THE PATROL FUNCTION, PARTICULARLY IN THAT FIRST YEAR AS THEY GET THIS COMMERCIAL MOTOR VEHICLE TRAINING.
CRITICALLY IMPORTANT FOR US THOUGH, CRITICALLY IMPORTANT.
YES, JUST FOR, UH, FULL DISCLOSURE ON THIS, UH, THERE'LL BE SOME OTHER EXPENSES FOR THIS, UH, COMMERCIAL, UH, VEHICLE ENFORCEMENT IN FY 28.
WE'LL NEED TO ADD A COURT CLERK.
UH, WE WILL GET BUSY BUSIER THAN WE ALREADY ARE.
UH, OUR, OUR CLERK IS ALREADY REQUESTING ASSISTANCE.
UH, SHE'S, IT, IT, HER, HER LOAD HAS DOUBLED OR TRIPLED, UH, IN THE LAST FIVE YEARS.
SO SHE'S ALREADY ASKING FOR HELP.
SO FY 28, WE WILL HAVE TO CONSIDER A COURT CLERK.
SO THE TRAFFIC OFFICER THAT'S GONNA BE MAINLY PATROLLING PV, ARE THEY GONNA PAY FOR THAT? YES.
TWO OF THE POSITIONS I'M ASKING FOR THIS YEAR, PVS PAYING FOR ONE OF THE SERGEANT'S POSITIONS AND THE TRAFFIC POSITION.
NEXT UP IS THE DETECTIVE, AND I HAD TO MAKE A MANAGEMENT DECISION AND MOVE THAT BODY OVER THERE, AND I'LL EXPLAIN THAT IN A MINUTE.
BUT WHAT THIS REQUEST FOR IS FOR THE VACANT PATROL POSITION WITHIN THE PATROL DIVISION TO FILL THAT AS A PATROL OFFICER.
SO AGAIN, BOOTS ON THE GROUND PERSON.
UM, CI D'S CURRENTLY CARRYING ABOUT 700 OPEN CASES ACROSS SEVEN PEOPLE, AND THAT'S WAY TOO MANY.
UM, WE DO NEED, WE ARE CURRENTLY EVALUATING THOSE 700 CASES, AND I DON'T THINK THE MAJORITY OF THEM ARE APPROPRIATELY TITLED AN OPEN CASE.
COULD BE A CASE WHERE WE'RE WAITING ON EVIDENCE THAT'S AT THE LAB, AND SOMETIMES THOSE TESTS TAKE A LONG TIME.
SO THAT'S TECHNICALLY NOT AN OPEN CASE.
THAT'S A, A CASE PENDING LAB, OR WE'RE WORKING CURRENTLY TO GET DOWN TO A REAL NUMBER OF WHAT THOSE OPEN CASES ARE.
BUT ACROSS SIX DETECTIVES, YOU SHOULD HAVE SOMEWHERE IN THE NEIGHBORHOOD OF 150 OPEN CASES, A 25 EACH.
AND THAT'S WE'RE WAY ABOVE THAT.
SO WE'RE, WE JUST DOUBLED THE PEOPLE IN THERE BECAUSE THE THIRD DETECTIVE WAS HAVING TO FILL IN AS A SCHOOL RESOURCE OFFICER WHILE SCHOOL WAS IN SERVICE.
WE PUT THIS FOURTH BODY IN THE UNIT AND WE'RE WORKING TO GET THAT ADDRESSED.
SO I'M HOPING BY THE END OF SUMMER THAT WE HAVE A REAL NUMBER OF WHAT THOSE OPEN CASES ARE.
BUT THAT NUMBER'S VERY CONCERNING TO ME AND WE'RE WORKING HARD TO GET IT DRILLED DOWN TO WHAT IT IS.
UM, BUT I WENT AHEAD AND HAD TO MOVE THAT DETECTIVE OVER THERE.
THIS, AT THE TIME IT WAS, I WAS ASKING FOR A NEW DETECTIVE POSITION, BUT NOW THIS IS JUST TO FILL THE PATROL POSITION BEHIND IT.
THAT'S THE REASON THAT, UH, A HUNDRED AND THE $62,000 CHARGE FOR THE VEHICLE, WHICH IS MUCH REDUCED FROM THAT OF A PATROL OFFICER.
UM, THEY'LL JUST SWAP THOSE CARS OUT.
SO THE PATROL CAR WILL GO INTO PATROL AND WE'LL REPLACE IT WITH A DETECTIVE VEHICLE.
UH, NEXT IS THE FINAL PACKAGE, WHICH IS THE THREE PATROL OFFICERS.
AND THOSE ARE JUST BOOTS ON THE GROUND TO ADD US.
LAST NIGHT WE HAD FIVE, A SERGEANT AND FOUR OFFICERS ON.
WE HAD A DECEASED PER IN A IN THE LAST 12 HOURS OF, OF 6:00 PM TO 6:00 AM WE HAD A DECEASED PERSON THAT TOOK UP A LOT OF TIME.
[02:20:01]
HAD AN ARREST, WHICH TOOK UP A LOT OF TIME.BOTH OF THOSE CALLS TOOK TWO PEOPLE.
SO THEY'RE SIMULTANEOUSLY ON THE SAME CALL, ONLY LEAVING ONE OFFICER ON THE STREET.
UM, SO WE'RE, WE'RE NEEDING MORE BOOTS ON THE GROUND AS WE ADDRESS THESE, THESE INCIDENTS THAT ARE REQUIRING PERSONNEL, WE'RE ALSO BECOMING MORE EFFICIENT ON ONLY HAVING THE NECESSARY PEOPLE WE NEED ON THE SCENE AND GETTING THEM BACK OUT ON THE STREET QUICKER SO THAT THAT'S HELPING.
UH, BUT WE DO NEED SOME HELP FUNDING THESE POSITIONS.
WE'VE HAD SOME SUCCESSFUL CONVERSATIONS ABOUT THOSE.
SO, UM, I, I, I THINK, UM, THE MONEY'S GONNA BE THERE TO FIND THESE POSITIONS.
ADDITIONALLY, ON THESE, THE, THE START DATE FOR THE DETECTIVES OR THE SERGEANTS WAS OCTOBER ONE.
SO THERE'LL BE A FULL YEAR AND THEN WE'LL BE HIRING THREE IN DECEMBER FOR A JANUARY ACADEMY, WHICH SAVES US THREE MONTHS OF SALARY SAVINGS FOR THAT, THOSE POSITIONS.
AND THEN WE'LL HIRE AN ADDITIONAL THREE IN JUNE FOR THE JULY ACADEMY SAVING MONEY SO THAT THE ACTUAL MONEY I SHOW YOU ON THE, THE FORM IS FOR THE FULL YEAR BECAUSE I, I NEED Y'ALL TO UNDERSTAND WHAT THAT FULL COST IS OVER A YEAR.
BUT AT MINIMUM WE'RE GONNA SAVE $242,357 THIS YEAR ON JUST THEIR, UM, STAGGERED START DATES THROUGHOUT THE YEAR.
UM, ANY OTHER SAVINGS THINGS WE NEED TO TALK ABOUT? OKAY, SO NOW THE EQUIPMENT WE'LL RUN THROUGH REAL QUICK.
THE ACCIDENT INVESTIGATION EQUIPMENT.
UM, THIS IS BEING REQUESTED BY THE ACCIDENT INVESTIGATION UNIT, BUT THE GOOD THING ABOUT THIS EQUIPMENT IS IT CAN SPREAD ALL THE WAY ACROSS THE CITY.
IT COULD BE SHARED WITH THE FIRE DEPARTMENT PUBLIC WORKS IF THEY NEED A SCALE DRAWING OF SOME EVENT OR SOME LOCATION.
UM, THIS EQUIPMENT WE CAN DROP OUT THERE AND IT CAN DO A, A COMPLETE SCALE DIAGRAM OF WHATEVER WE'RE WANTING TO TALK ABOUT, UH, WITHOUT, UH, MUCH EFFORT.
SO THIS EQUIPMENT IS NOT JUST GONNA BE USED IN ACCIDENT INVESTIGATIONS.
IT'S GONNA BE USED BY THE CRIMINAL INVESTIGATION DIVISION.
THE FIRE DEPARTMENT, THEY HAVE A MAJOR FIRE, UM, PUBLIC WORKS IF WE NEED TO TAKE A LOOK AT, IF THEY HAVE A A, A CRITICAL INCIDENT SCENE WHERE THEY HAVE A TRENCH THAT COLLAPSES OR WHATEVER, WE, WE WOULD BE ABLE TO PUT THIS EQUIPMENT OUT THERE ACROSS THE CITY AND USE IT.
THE HUGE, THE BIG BENEFIT OF THIS IS WE CAN DROP IT IN AN ACCIDENT SCENE ON 3 77 WITH THE STREET SHUT DOWN.
WE CAN GET OUR DATA POINTS AND GET THAT EQUIPMENT UP IN THE, IN THE ROADWAY OPEN IN A MUCH FASTER TIME THAN WE COULD IF WE HAD TO DO THIS MANUALLY OR WITH, EVEN WITH A, A TOTAL STATION, WHICH REQUIRES A STICK AT EACH INDIVIDUAL POINT.
YOU WANT TO MEASURE THIS, WE JUST DROP IT OUT THERE.
THIS THING MEASURES ALL THE POINTS OUT THERE, EVEN WILL TELL US THE, THE, UH, MORTAR LINES ON A PIECE OF BRICK.
SO IT'LL ESTABLISH A BRICK ON A DRAWING BECAUSE IT'S TAKEN MILLIONS OF DATA POINTS VERY QUICKLY.
SO I THINK IT'S A GREAT INVESTMENT FOR US.
IT'S ALSO A TOOL AND A TOOL NEEDS TIME TO LEARN HOW TO USE IT.
UM, SO PURCHASING IT NOW AND DEPLOYING IT WHILE THINGS ARE SLOWER IS GONNA BE A BENEFIT TO US BECAUSE WE CAN ACTUALLY LEARN HOW TO USE IT, HOW TO POSITION IT, TRAIN WITH IT, AND THEN WHEN 3 77 IS SHUT DOWN, WE CAN DROP THAT THING OUT THERE AND GET THE ROADWAY OPEN QUICKLY.
UM, THE OTHER PORTIONS OF IT ARE JUST THE THINGS THAT WE NEED.
LIKE A DRAG SLED WILL TELL US THE CO-EFFICIENT OF FRICTION ON THE ROADWAY, WHICH GOES INTO HOW THEY DEVELOP D DETERMINED SPEEDS AND ALL THOSE KINDS OF THINGS.
SO, UM, IS THAT ONE TIME, THESE ARE ONE TIME FROM THIS POINT FORWARD IS ONE TIME EXPENSES.
SO NEXT IS THE DRONE EQUIPMENT.
THEY JUST NEED SOME BATTERIES AND WE ALSO WANT TO PURCHASE A SMALLER DRONE THAT WE CAN SEND INTO A BUILDING.
UM, SO IT'S JUST A MINOR UPGRADE TO OUR CURRENT DRONE PROGRAM.
SO WHAT THE, WE WERE GONNA PULL THESE BACK AND REDO THAT THING, BUT I JUST WANT Y'ALL TO KNOW WHAT WE'RE ASKING FOR, UM, AND WHAT IT'S GOING TO DO FOR THE UNIT.
CURRENTLY, WE CAN'T GET THE BIG DRONE INSIDE A BUILDING.
WE DETERMINED THAT TO BE AN ISSUE.
AND NOW WE'RE GONNA BUY A SMALLER DRONE THAT WE CAN GET INTO A BUILDING
[02:25:02]
TRAFFIC CONES.UM, OUR VEHICLES ARE GETTING FULL AND WE WE'RE NOT ABLE TO PUT A FULL-SIZE CONE INTO THE CAR.
THEN, UH, WE NEED, THIS IS JUST A LITTLE FIVE PACK OF 30 INCH COLLAPSIBLE CONES THEY CAN HAVE IN A LITTLE BAG AND THEY CAN POP 'EM OUT AND USE 'EM, UH, WHEN THEY NEED TO.
UH, THAT'S AN ABSOLUTE, AS FAR AS I'M CONCERNED, THEY NEED TO HAVE THESE CONES, PARTICULARLY ON AN ACCIDENT.
AND SO, AND THEN FINALLY IS THE EED LEASE THAT WE NEGOTIATED WITH STRYKER, UM, THAT THE WILL BE TACKED ONTO THE FIRE DEPARTMENT'S, UH, STRYKER LEASE.
IT'S FOR 10 AEDS THAT WE WILL HAVE AT THE PATROL SUBSTATION CHARGING, AND THEN THE OFFICERS WILL CHECK ONE OUT DAILY IN THEIR CAR.
UH, INTERESTING ENOUGH, I GOT CONTACTED BY A COMPANY, UH, THAT WAS WORKING WITH MCKINNEY AND THEIR A ED PROGRAM WHERE THEY HAVE, UH, WHAT'S IT CALLED WITHIN 10 MILES OR SOMETHING.
THE, THE, THE CITY OF MCKINNEY GOT CERTIFIED TO HAVE AN A ED WITHIN 10 MILES OR SOME, SOME PROGRAM.
AND SHE WAS WANTING US TO JOIN THAT.
AND I EXPLAINED THAT TODAY I'D BE BRINGING FORTH AN ED BUT SHE PROVIDED AN INTERESTING STATISTIC THAT SINCE THEY DEPLOYED THE AEDS IN MCKINNEY, THEY'VE HAD A 40% INCREASE IN CARDIAC SAVES BY GETTING THOSE DEVICES ON SCENE QUICKER.
AND WE DO ARRIVE BEFORE THE FIRE DEPARTMENT ON A LOT OF CALLS.
SO I THINK IT'S CRITICAL THAT WE HAVE THIS COMPONENT WITH US.
UM, AGAIN, ANOTHER THING THAT THEIR EMS CHIEF ORGANIZATIONAL CHART WILL HELP US, UM, TRAIN ON AND MAINTAIN THE STATISTICAL DATA AND STUFF THAT WE NEED.
SO, UM, THANK YOU TO THE FIRE DEPARTMENT FOR CONTRIBUTING.
AND THE OFFICERS WANT THIS, THEY WANT THIS CAPABILITY.
SO, AND THEN THE ONLY THING MISSING FROM HERE IS, UH, ARMORED VEHICLE, WHICH I'M SURE Y'ALL THOUGHT ABOUT.
UM, SO WE'LL BE COMING TO COUNCIL THIS MONTH, HOPEFULLY, UH, WITH A, A PLAN FOR THAT, UM, IMPLEMENTING THAT PROGRAM FROM THE BOND ELECTION.
BUT I JUST WANTED Y'ALL TO KNOW IT'S NOT OFF THE RADAR.
SO, BUT I'D BE HAPPY TO ANSWER ANY QUESTIONS.
I'M EXTREMELY PROUD OF THE POLICE DEPARTMENT.
UH, WE'VE WORKED THROUGH SOME CHALLENGES THIS YEAR.
THEY'VE DONE A, A FANTASTIC JOB ON SOME VERY COMPLICATED CASES.
I DON'T KNOW IF Y'ALL SAW IN THE NEWSPAPER ABOUT, UH, JAKE KENNEDY'S RECENT, UM, UH, CHILD ABUSE INVESTIGATION THAT WAS A BIG DEAL, UM, SUCCESSFULLY GOT THAT MAN CONVICTED AND SENTENCED TO LIFE IN PRISON.
BUT WE HAVE A LOT OF THOSE KINDS OF INCIDENTS GOING ON AND THE STAFF'S DOING AN OUTSTANDING JOB.
Y'ALL SHOULD BE VERY PROUD OF THEM, AS I AM.
I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE.
THAT COST ON THE A ED IS VERY REASONABLE, EVEN ON A LEASE.
FOR 10 AEDS FOR SEVEN GRAND, THAT'S NOT TOO BAD COMPARED TO THE COFFEE CONES, RIGHT?
YEAH, CONES ARE RIDICULOUS, BUT WE, THEY'RE RIDICULOUS.
AND IF WE WOULD'VE BOUGHT, YOU KNOW, THE REAL CONE, NOT THESE POPUP THINGS, IT WOULD'VE BEEN OUT, YOU WOULD'VE BEEN SHOCKED.
WOULD'VE BEEN A HUNDRED THOUSAND DOLLARS SHOCKED.
CRAZY AS THE CHIEF, WHAT THE CHIEF WAS SAYING WAS ON THESE ITEMS, THESE, UH, THE, THE LOWER PRICED ONES, THE DRONE IN THE TRAFFIC CONES, WE WERE GOING TO INCORPORATE THOSE INTO THE BUDGET AND DO IT AS A JUSTIFICATION LINE IN THE BUDGET.
BUT HE, I WANTED HIM TO EXPLAIN TO YOU WHAT WE'RE DOING.
SOME OF THESE THAT WE'RE SHOWING YOU ARE JUST, WE WANT YOU TO KNOW WHAT WE'RE DOING AND HOW WE'RE GROWING AND WHAT IT'S COSTING US TO DO THAT.
WE HAVE ACTUALLY HAVE 'EM IN ALL THE COUNTY VEHICLES.
THAT WAS PART OF THE LOCAL FUNDS.
ALL COUNTY VEHICLES HAVE A, MY SCREEN WENT BLACK
WE NEED GENERAL CONVERSATION BEFORE WE DIVE INTO THE SUPPLEMENT.
[02:30:03]
HOW, HOW LONG DO YOU THINK WE'RE GONNA BE JUST CURIOUS, UH, ON THAT PUSHING? I WOULD HOPE WE WERE DONE BY NOON.SOME OF THIS LOOKS LIKE A LOT, BUT IT'S NOT.
SO, I MEAN, THE BIGGEST CHUNK OF THIS IS JUST LEFT THE TABLE.
SO
THESE, ALL OF THESE NUMBERS ARE NOT INCLUDED IN THE BUDGET.
WHAT I'M TELLING YOU HERE IS YOUR CURRENT TMRS IS $1,697,802.
WE HAVE THREE STEPS TO GO UNTIL WE ARE FULLY, UH, HAVE ALL BENEFIT OF TMRS TO HAVE THE 100% USC AND THE 70% COLA.
THE NEXT STEP WOULD BE TO GO TO 50 USC AND 70 COLA, WHICH WOULD PUT US AT AN ANNUAL RATE OF THREE 13.67%, WHICH WOULD BE AN ADDITIONAL $163,000.
THE, THE SECOND STEP WOULD BE $375,000 AND THE THIRD STEP WOULD BE 589,000.
UH, LEMME GO OVER YOUR, UH, LET ME GO OVER THE TOP LINE FIRST.
SHOW YOU WHERE WE'RE AT, UH, ON THE TOP LINE.
UH, COLUMN J FI, FISCAL YEAR 27, GENERAL FUND SURPLUS.
YOUR CURRENT YEAR SURPLUS IS 500,000.
YOUR GENERAL FUND RESERVE IS AT 6 MILLION 5 91.
YOUR SURPLUSES IN THE ENTERPRISE IS 9 12 1 29.
IS THAT CORRECT, MIKE? BOTH OF THOSE NUMBERS ARE RIGHT.
IS THAT SURPLUS OR RESERVE? TAKE A QUICK LOOK.
SO YOU'RE LOOKING AT THE FY 26 SURPLUS FOR ENTERPRISE? YES.
THAT SHOULD BE 26 IS GONNA BE 8 93.
AND THAT SHOULD BE, THAT'S CURRENT YEAR.
AND THIS SHOULD BE FISCAL YEAR 27.
WHAT'S FY 27? IT'S THE RIGHT ONE.
6 77 FOR RESERVE, I MEAN SURPLUS.
WE DO, WE HAVE BUILT A HEALTH BENEFIT RESERVE.
WE HAVE MET WITH OUR, UH, CONSULTANT, UH, A MONTH AGO OR THREE WEEKS AGO.
HE TOLD US TO CONSIDER A 25% INCREASE THIS YEAR FOR HEALTH BENEFITS.
I DON'T KNOW WHERE WE'LL LAND AT THIS POINT.
THE BASE BUDGET HAS A 10% INCREASE IN HEALTH BENEFITS.
WE DIDN'T GO THE WHOLE 25% BECAUSE WE, WE'VE BUILT THIS RESERVE OF $925,000.
AND IF, IF IT'S ANY HIGHER THAN 10%, WE WOULD JUST DIP INTO THAT RESERVE TO COVER US FOR THIS YEAR RATHER THAN BUDGETING THE FULL 25.
'CAUSE THEY NEVER REALLY KNOW FOR SURE WHERE IT'S GOING TO END UP.
LAST YEAR THEY TOLD US TO BUDGET 10 AND WE WERE TWO UNDER 2% UNDER.
SO WE, WE, THAT'S WHAT THIS, UH, RESERVE WAS BUILT FOR.
IT'S THERE TO PROTECT US IN A, IN A BAD PLAN YEAR.
THERE'S ALSO SOME OTHER OPTIONS THAT WE'RE LOOKING AT.
UH, WE WILL BE LOOKING AT A SELF-INSURANCE, UH, UH, PLAN IF IT WOULD BENEFIT US TO GO TO THAT.
AND WE'RE ALSO LOOKING AT AN HRA TO HELP OFFSET SOME OF THE COSTS OF, UH, PER EMPLOYEE PER YEAR.
SO THOSE THINGS WILL BE COMING BACK TO YOU SOON.
YOUR PUBLIC SAFETY FUND IS AT THREE 2.9.
UNRESTRICTED STREET FUND IS AT 1.9 MILLION.
YOUR RESTRICTED WATER AND SEWER IMPACT IS 2.9.
YOUR VEHICLE FUND IS AT 1.5 MILLION.
AND THAT PV NUMBER IS JUST IGNORE IT.
UH, THAT GIVES YOU A TOTAL RESERVE AT THE BOTTOM ALL ACROSS ALL ACCOUNTS, INCLUDING THE VER UH, HEALTH BENEFIT FUND.
YOU HAVE A RESERVE RIGHT NOW OF 13.891 MILLION AS A TOTAL.
ANY QUESTIONS ON THE FUNDS? HAVE A DRAINAGE FUND TOO.
WE DO NOT HAVE A DRAINAGE FUND SET, BUT WE ARE GOING TO HAVE A DRAINAGE FUND.
MAYBE WE SHOULD TALK ABOUT, WE DID.
WE HAVE 4 MILLION IN THE BOND AND WE'RE GOING TO CREATE ACCOUNT JUST FOR DRAINAGE SO THAT WE HAVE THE MONEY, UH, NOT YOUR, IT'S JUST ASSIGNED, NOT COMMITTED, BUT ASSIGNED.
THAT WOULD BE PART OF YOUR RESERVE AS WELL.
[02:35:01]
EXPENSES, UH, THE TOP FOUR ARE YOUR TMRS OPTIONS.NEXT, YOUR BASE BUDGET INCLUDES A 2% COLA.
YOU HAD THE PRESENTA THE PRESENTATION FROM SHAYNA TO LET YOU KNOW THAT WE ARE AT, UH, 105% OVERALL OF MARKET.
UH, WHICH WE'VE, WE'VE, THE COUNCIL HAS REALLY BEEN STRIVING TO GET THERE FOR A NUMBER OF YEARS.
UH, WE ARE RECOMMENDING A 2% COLA.
UH, ALSO WITH THAT WE HAVE THE STEP PLAN.
AND AS SHAYNA SAID, ONLY TWO OF OUR EMPLOYEES ARE AT THE MAX OF THE STEP PLAN.
SO IF YOU DO A 2% COLA, THEY WILL ALSO RECEIVE A TWO POINT A HALF PERCENT STEP INCREASE SOMETIME DURING THE YEAR FOR A TOTAL OF FOUR AND A HALF DURING THE YEAR.
NOW YOU ALSO HAVE THE OPTION OF A 3% COLA OF YOU HAVE THE OPTION OF ANY COLA THAT YOU WANT TO DO.
BUT I'VE PUT YOU NUMBERS HERE FOR THREE, FOUR AND 5%.
SO IF YOU WENT TO A 3% COLA, UH, BEYOND THE BASE BUDGET, IT WOULD BE AN ADDITIONAL 117,000.
A 4% COLA WOULD ADD 247,000 AND A 5% COLA WOULD ADD 377,000 TO THE BASE BUDGET.
UH, ON THE ADMIN SIDE, I HAVE INCLUDED 103,000 FOR MARKET ADJUSTMENTS.
UH, SHAYNA ALSO DID A SALARY SURVEY ON OUR DIRECTORS.
AND WE HAVE SOME DIRECTORS THAT ARE, UH, NOT IN ALIGNMENT WITH MARKET.
UH, WE'RE, WE DON'T HAVE THOSE HERE TODAY FOR YOU.
I'M STILL WORKING ON THAT INFORMATION AND I'LL BRING IT TO YOU AT A LATER TIME.
I DID EARMARK $103,000 IN THIS BUDGET FOR THAT IN CASE YOU WANNA MAKE THOSE ADJUSTMENTS LATER.
UH, AS I SAID WHEN WE FIRST STARTED, WE'RE ASKING FOR A CONTROLLER, UH, PART-TIME IT TECHNICIAN.
UNDER CONTRACT, YOU HAVE THE SMART DOLLAR THAT YOU RECEIVED, UH, INFORMATION FROM SHAYNA ON.
YOU HAVE THE POLICE REQUESTS, YOU HAVE THE FIRE REQUEST AND THE ENGINEERING PARTS AND REC FLEET LIBRARY AND DEVELOPMENT AND SEWER.
WHAT I'VE DONE FOR YOU AS, AS, AS WE'VE DONE IN THE PAST, THIS IS A SLIDING, UH, SPREADSHEET.
WE CAN ASSIGN THESE NUMBERS WHERE YOU WANT TO IN YOUR RESERVE OR IN YOUR SURPLUSES.
WHAT I DID IS I TOOK THE ONE TIMES AND I WENT AHEAD AND ASSIGNED THEM TO THIS YEAR SURPLUS IN, IN THE EVENT THAT YOU WANTED TO DO THAT, BECAUSE WE'VE DONE THAT IN ALMOST EVERY YEAR.
SO THE ACCIDENT INVESTIGATION, TECHNOLOGY, DRONE TRAFFIC CONES, THE SIDE BY SIDE, THE TRAILER, AND THE LIBRARY BOOK KIOSK I ADDED TO THIS YEAR, UH, AT FISCAL YEAR 26 SURPLUS.
AND IF YOU, IF YOU DECIDE TO LEAVE THOSE THERE AND PAY FOR THOSE OUT OF THIS YEAR HERE AT THE BOTTOM, YOU'LL HAVE $108,000 SURPLUS AT THE END OF FY 26.
IF YOU WANNA START THERE, WE CAN START WHEREVER YOU GUYS WANT.
AND YOU SHOULD HAVE A PAPER COPY OF THIS.
SO I'M SEEING WE HAVE A GENERAL FUND SURPLUS OF $855,000.
AND WE HAVE $1.3 MILLION WORTH OF REQUESTS.
WELL, THAT 8 55 DOESN'T INCLUDE THE 200,000 OF THE WORTH, DOES IT? 6 55? THAT'S CORRECT.
SO 6 55 IS OUR STARTING NUMBER.
WELL, LET ME, LET ME GO OVER TO THIS SIDE.
SO THIS NUMBER RIGHT HERE, $850,000.
IN REVIEWING THE POLICE DEPARTMENT'S BUDGET OVER THE LAST FIVE YEARS IN 2022, THEIR BUDGET WAS 2020 $2 MILLION.
TODAY, THEIR BUDGET IS $7.7 MILLION IF YOU ADD EVERYTHING IN HERE THAT THEY'VE REQUESTED FROM THEIR BUDGET.
SO WE'RE OUT OF LINE WITH OUR CONTRACTS NOW FOR THE MAJOR DISTRICTS.
SO I'VE HAD A MEETING WITH THE LARGEST DISTRICT AND I'VE EXPLAINED TO THEM OUR SITUATION THAT WE'RE PROVIDING THEM WITH EXCEPTIONAL SERVICE.
WE ARE SEEING MORE AND MORE CALLS FROM THEIR DISTRICT, AND WE NEED AN INCREASE IN OUR PER MONTH, UH, PRI OR PER MONTH AMOUNT THAT THEY'RE PAYING FOR, UH, POLICE SERVICES.
I HAVE PROPOSED TO THEM A $10 INCREASE PER MONTH PER HOUSE.
THEY WERE NOT, THEY DID NOT PUSH BACK ON ME.
THE NUMBERS SHOULD REALLY BE CLOSER TO 50.
AND THEY KNOW THAT WE HAD A LONG DISCUSSION ABOUT IT.
UH, AND THEY HAVE COMMITTED TO US THAT WE WILL WORK ON A PLAN FOR US TO GET TO AROUND $50.
BUT I I, I DON'T SEE THEM TURNING US DOWN ON THE 10 AT THIS POINT.
THEY COULD, THEY COULD GO TO THEIR
[02:40:01]
BOARD JUST LIKE YOU AND THEY COULD SAY, NO, WE'RE NOT DOING THAT.BUT THEN WE HAVE TO MAKE A HARD DECISION ON ARE WE GOING TO CONTINUE PROVIDING THEM THE SAME LEVEL OF SERVICE THAT WE'RE PROVIDING, WHICH WE WANT TO DO.
BUT IT, IT IS JUST REALLY A DRAIN ON OUR, UH, ABILITY TO, UH, POLICE.
SO WHEN YOU LOOK AT THAT $10 INCREASE, IF BOTH THE DISTRICTS APPROVE THAT ONCE THE LETTERS GO OUT NEXT WEEK, LIKE I SAID, I'VE MET WITH ONE OF THEM.
THEY GENERALLY DO NOT MEET WITH US.
WE, WE ARE ONLY, WE ONLY HAVE COMMUNICATION WITH THEIR ATTORNEYS.
SO IF YOU APPLY THAT $10, THAT'S AN ADDITIONAL $850,000 IN REVENUE THAT IS NOT INCLUDED IN THE SURPLUS AT THIS POINT.
SO IT'S A CONSIDERATION FOR YOU IF YOU WANT TO MAKE SOME OF THE, THE LAW ENFORCEMENT REQUESTS CONTINGENT UPON THAT NUMBER COMING.
FOR BOTH OR JUST THE ONE FOR BOTH.
JUST THE SINGLE THAT WAS POSITIVE WITH US WOULD BE ABOUT 560,000.
SO I, I KNEW WHERE YOU WERE GOING, SO I WANTED YOU TO KNOW THAT INFORMATION IS THERE FOR YOU.
IF, IF YOU WANT TO EARMARK SOME OF THE POLICE FUNCTION TO THAT.
AND WE CAN ALSO COME BACK TO THIS ONCE I HAVE AN ANSWER FROM THEM.
AND WE CAN REVISIT THIS AT ANOTHER WORKSHOP IF YOU WANT TO.
UH, IF YOU WANT TO EARMARK IT THERE TODAY AND THEN WE HAVE TO DO SOMETHING DIFFERENT, WE CAN MAKE THOSE CHANGES.
WE HAVE A LOT OF STAFF COSTS THAT ARE GONNA BE REOCCURRING YEAR AFTER YEAR.
WHICH MAKES THIS VERY DIFFICULT.
AND WE'RE GONNA HAVE TO MAKE SOME TOUGH DECISIONS.
UM, 'CAUSE THERE'S NOT ENOUGH MONEY TO FUND EVERYTHING.
SO, YOU KNOW, THE ONE TIME PURCHASES ARE EASY, WE CAN TAKE THOSE OUT OF SURPLUS OR, OR RESERVES.
IT'S THE REOCCURRING STAFF COST THAT MM-HMM
YOU KNOW, YOU'RE GONNA HAVE TO PAY FOR EVERY YEAR FROM HERE ON OUT.
SO THAT'S KIND OF OUR STRUGGLE, I GUESS.
SO DON'T FORGET ALSO YOU HAVE $242,000 IN SALARY SAVINGS ON THE, I KEEP TALKING ABOUT THE POLICE BECAUSE IT'S THE BULK OF THIS REQUEST.
NOT, THERE'S SOME PROVIDENCE VILLAGE COSTS THAT'S ON THE FAR END OF THIS SHEET.
BUT FOR YOU TODAY, 809,000 OF THESE SPECIAL REQUESTS ARE WHAT WOULD GO TO THE GENERAL FUND FOR ON THE POLICE SIDE.
BUT THAT IS THE, THAT IS THE MAX.
SO WE WOULD ALSO SAVE $242,000 BY STAGGERING THE HIRING.
AND YOU'LL HAVE INCREASES NEXT YEAR, JUST LIKE WE HAD THIS YEAR WHERE WE'RE SHOWING THE, UH, INCREASE ON THE SALARY LINES IN POLICE AND FIRE.
THOSE ARE THE MIDYEARS THAT WE ADDED LAST YEAR.
SO YOU'LL SEE THAT SAME NUMBER NEXT YEAR.
BUT WE ANTICIPATE GROWTH THAT WILL COVER THAT NUMBER.
SO YOU CAN TAKE THAT OFF THIS YEAR KNOWING THAT WE'RE GOING TO HAVE IT NEXT YEAR.
SO THAT GIVES YOU ANOTHER 242,000 ON TOP OF THE EIGHT 50 AND ON TOP OF THE 6 55.
AND I CAN WORK WITH THE VF IF YOU WANNA TAKE THE VF OFF OF THE SURPLUS.
AND WE'LL, WE'LL FUND THAT SOME OTHER WAY.
THAT WAS JUST THE, THE VRF NUMBERS ARE JUST OUR RECOMMENDED NUMBER.
AND, AND PLEASE NOTE, $583,000 OF THE VRF IS NOT FUNDED YET.
AND THE, UH, THE EIGHT 50 FOR PD SERVICES WE'RE TALKING ABOUT, THAT OBVIOUSLY WOULD BE RECURRING REVENUE.
THAT'S NOT A ONETIME ITEM EITHER.
THE EIGHT POLICE POSITIONS, THE UNSIGNED NUMBER IS OUR PORTION.
BUT THE TOTAL NUMBERS, THE TOTAL NUMBERS ARE LEFT TO THE LEFT.
THE TOTAL WOULD BE 1.9 MILLION.
THAT, BUT THAT INCLUDES VEHICLE COSTS, EQUIPMENT COST, PEOPLE COST WOULD BE 8 43.
THAT'S WHY YOU SEE SOME OF THESE NUMBERS OVER HERE IN THE VER AND IN PROVIDENCE VILLAGE.
BECAUSE THOSE NUMBERS, THOSE WOULD BE ASSIGNED TO THERE.
[02:45:01]
THE UNASSIGNED NUMBER OF 8 0 9 TOUGH.'CAUSE JUST THOSE EIGHT POSITIONS EXCEED THE NUMBER WITHOUT, UH, FIRM NUMBER FROM THE DISTRICTS 5 67.
DID THE COLA NUMBERS INCLUDE THAT POSITIONS OR NOT? DID YOU ADD A COLA? YEAH.
THE COLA NUMBERS AT THE TOP DO NOT INCLUDE THE NEW POSITIONS.
THE COLAS AT THE TOP ONLY INCLUDE THE BASE BUDGET AND WHERE WE'RE AT RIGHT NOW.
BUT THE, THE, UH, REQUESTED NUMBERS BY THE CHIEF DO INCLUDE A COLA, NOT ONLY COLA YOU WHAT THE RECOMMENDED TWO.
I'D LIKE TO GO MORE IF WE CAN AFFORD IT.
I THINK IF WE GO MORE, WE GOTTA CUT.
I MEAN IT CUTS IN THE NUMBER OF EMPLOYEES THAT WE CAN ADD OR THINGS THAT WE CAN DO.
THE TWO THINGS WE GOTTA FIGURE OUT OFF THE TOP IS THE COLA AND THE TMRS. ARE WE GONNA LEAVE IT THE SAME OR ARE WE GONNA TRY TO GET TO THE 50 70 AND THE LAST YEAR WE DISCUSSED STEPPING IT RIGHT.
ADDING A LITTLE BIT EACH YEAR.
HE HIT THE NEXT STEP ANOTHER YEAR.
I'M KINDA LIKE JEFF OVER THERE.
I WANT TO TAKE CARE OF THE EMPLOYEES THAT WE HAVE.
BEFORE WE TAKE CARE OF THE EMPLOYEES OF THE FUTURE.
SO SOMETHING WE'VE NEVER DONE, AND IT'S NOT HIGHLY RECOMMENDED, BUT WE ARE IN A GROWTH PATTERN AND WE CONTINUE TO BE IN A GROWTH PATTERN.
OUR BUDGET GROWS SOMEWHERE UP NORTH OF 10% EACH YEAR.
SO WE KNOW THAT REVENUE'S GOING TO CONTINUE TO GROW.
ONE THING YOU COULD DO IS PULL A MILLION DOLLARS OR LESS, 1,000,500 THOUSAND SOME NUMBER FROM THE RESERVE AND PUT IT IN INTO THE GENERAL FUND FOR ONE YEAR AND THEN COME BACK TO THIS NEXT YEAR AND SEE WHERE YOU'RE AT.
IT WOULD TAKE A, TAKE A LITTLE BIT OF MONEY FROM YOUR RESERVE.
IT'S BEEN DONE BEFORE ON, WE HAVEN'T DONE IT, BUT OTHER CITIES HAVE DONE IT IN THE PAST AND IT HELPS YOU WITH THOSE COSTS IN A ONE YEAR.
IT'S KIND OF LIKE THE, THE EMPLOYEE BENEFIT.
WE COULD DRAW IT DOWN BY 400,000 AND STILL BE COVERED.
WE WOULD BE OKAY, WE'VE BUILT THAT RESERVE FOR A RAINY DAY AND MAYBE THIS, MAYBE IT'S SPRINKLING AND WE COULD USE A LITTLE BIT OF IT.
GOTTA MAKE SURE WE'RE NOT COMPOUNDING A PROBLEM WHERE DIFFICULT DECISIONS TODAY BECOME EVEN MORE DIFFICULT DECISIONS.
KEEPING THE CAN DOWN STRUGGLE.
'CAUSE THEN YOU GOT ALL THAT STUFF TO MAKE UP BECAUSE THEN YOU'RE GOING TO HAVE REQUESTS NEXT YEAR, RIGHT? MM-HMM
IT'S JUST AN OPTION THAT I THROW OUT THERE FOR YOU.
[02:50:01]
YOU COULD DO THAT.IF YOU WANTED TO ADD A MILLION, YOU COULD DO THAT.
I MEAN, IF WE WERE STACKED WITH ONE TIME PURCHASES, IF IT WAS THAT KIND OF STUFF, I WOULDN'T HAVE A PROBLEM WITH IT.
IT'S THE REOCCURRING STAFF COST THAT, THAT'S THE HARD PART.
THE PROTECT THE CURRENT EMPLOYEE VERSUS THE FUTURE EMPLOYEE.
BUT THAT'S, THAT'S A TWO FACETED PROBLEM.
YOU CAN PAY OUR CURRENT EMPLOYEES 3% MORE, BUT THEY'RE SO OVERLOADED WITH WORK THAT THEY DON'T WANNA BE THERE ANYWAY.
SO YOU HAVE TO ADDRESS THE WORKLOAD PART BY ADDING EMPLOYEES.
SO PART OF WHAT MAKES THIS SO DIFFICULT, I WOULD SAY, LET'S HOLD THAT THE 2% COLA, AS MUCH AS I'D LIKE TO DO MORE THAN THAT, BUT WE ARE GIVING STEP TWO.
SO IT'S A FOUR AND A HALF OVER THE COURSE OF THE YEAR, WHICH IS A PRETTY GOOD INCREASE.
UM, YOU COULD DO TWO AND A HALF.
I DIDN'T GIVE YOU THAT NUMBER, BUT IT WOULD BE HALF OF THE ONE 17.
GIVE YOU A WHOLE FIVE MM-HMM
I DON'T KNOW THAT A HALF MAKES THAT MUCH OF A DIFFERENCE IN QUARTERS.
SO, UM, I I, I DON'T DISAGREE WITH YOU.
YOU KNOW, I'D LIKE TO DO THE TMRS AT 50, BUT I'D ALSO LIKE TO HIRE MORE GUESTS FOR PATROL.
SO DO WE KICK THE T-M-R-S-A YEAR? I DON'T KNOW.
I MEAN THAT'S, YOU'RE, YOU'RE TREATING THAT FOR DETECTIVES.
TO ME, PERSONNEL WISE, THE PRIORITY'S GOTTA BE THE PD.
I THINK Y'ALL ARE OVER OR UNDERSTAFFED.
OVERWORKED AND THE CONTROLLER FOR ACCOUNTING.
WELL, IT'S POSITION, IT'S KIND OF THE PDS TURN.
THE FIRE DEPARTMENT'S BEEN OUR BABY FOR A WHILE.
NO OFFENSE TO CHIEF SLAUGHTER WHEREVER HE IS AT
HE WAS THERE WHEN MY SENTENCE STARTED.
SO WHAT IF, IF THAT'S YOUR PRIORITY, WE CAN ASSIGN SOME OF THAT OR THE MAJORITY OF THAT UNDER THE GENERAL FUND SURPLUS IF THAT'S YOUR PRIORITY.
AND THEN WE CAN MOVE OVER TO THIS INCREASE AND ADD OTHER ITEMS. THIS IS REVENUE.
IT DOESN'T HAVE TO BE SPENT IT FOR OUR PURPOSES.
IT HAS TO BE SPENT FOR THE LAW ENFORCEMENT PURPOSE.
THAT'S WHAT WE'RE DOING IT FOR.
BUT FOR OUR BUDGETING PURPOSES, IF YOUR PRIORITY ARE, ARE THE POLICE AND ADDING THOSE OFFICERS, WE LEAVE THOSE IN THE GENERAL FUND SURPLUS.
AND THEN WE PUT THE OTHER ITEMS OVER HERE UNDER THIS CONTRACT INCREASE SO THAT IF WE DO GET THAT CONTRACT INCREASE THAT WE'LL PAY FOR THE LAW ENFORCEMENT, THOSE OTHER THINGS CAN THEN BE PART OF THE SURPLUS BUDGET.
AND THAT GIVES US DIRECTION ON WHERE YOU WANT TO GO.
SO IF YOU, IF YOU WANT TO PUT POLICE AND THE CONTROLLER IN THE GENERAL FUND SURPLUS BUDGET, THOSE TWO TOGETHER ARE 6 77.
SO WE PUT THAT IN THE GENERAL FUND SURPLUS AND THEN THESE OTHER ITEMS YOU, YOU EARMARK IN THAT $850,000.
AND THEN THAT'S, THAT'S HOW WE GET IT.
IT'S NOT A, IT'S NOT A IT, WE'RE SPENDING THIS MONEY FOR A LIBRARIAN FROM A DISTRICT.
WE'RE SPENDING THE MONEY FOR THE POLICE, BUT WE'RE ONLY GOING TO HIRE THE, THE, THE LIBRARIAN IF WE GET THE MONEY FOR THE POLICE THAT WE NEED.
SO PATROL OFFICERS AND SURPLUS.
YOU'RE SAYING I ADD THE PD PERSONNEL TO THE FY 27 SURPLUS NUMBER AND THEN PUT THE 850 ADDITIONAL REVENUE FROM THE DISTRICT AND THE ON HIS SHEET, HE'S GOT THE FAR CALL ON THEM.
PUTTING SOME OF THOSE ITEMS UNDER THERE.
SO IF WE GET THE MONEY, THEN THEY'RE FUNDED FROM, I DIDN'T, I MEAN IT'S ALL GENERAL FUND MONEY.
BUT I, I DON'T KNOW THE PATROL SERGEANTS AND THE PATROL OFFICERS I COULD SEE IN TAKEN
[02:55:01]
OUT OF SURPLUS, THE GENERAL FUND SURPLUS AND TYING THE DETECTIVES AND THE TRAFFIC OFFICERS TO THE 850.BECAUSE IF IT COMES IN LOWER LATER, THEN WE CAN DEAL WITH SOME OF THAT.
BUT THAT FREES UP A LITTLE BIT OF THAT GENERAL FUND SLUR SURPLUS FOR OTHER THINGS.
I, YOU KNOW, IT'S APPLES AND ORANGES.
IT'S HOW YOU, YOU KNOW, IT ALL GOES IN ONE POT AT, YOU KNOW, WELL THE CONVERSATION EARLIER.
IT'S JUST A TITLE ON A PIECE OF PAPER.
YEAH, IT ALL GENERAL FUND MONEY AT THE END OF THE DAY.
BUT TYING SOME OF THOSE TO THAT QUESTION OF WHETHER WE GET THE 150 OR TOTAL OR NOT.
SO YOU'RE SAYING PRIORITY IS THE POLICE STAFF REQUEST, BUT STEPPED LIKE SOME OF IT, UNLESS WE GET THE OTHER MONEY, THEN IT'S THE, THE REMAINING, YEAH.
WHICH ONES DID YOU SAY? I WAS THINKING THE, THE DETECTIVE AND THE TRAFFIC OFFICERS TIED TO THAT 850.
THAT WAY IF WE DON'T GET ALL 850, THEN WE MAKE A DETERMINATION ON THOSE.
WELL EVEN IF ONLY ONE FUND, SAY THE ONE THAT'S BEEN POSITIVE SO FAR, FUNDS, THAT'S 560,000, THAT PRETTY MUCH SHOULD TAKE CARE OF BOTH OF US.
AS LONG AS THE ONE THAT'S BEEN POSITIVE SAYS YES AT THE END OF THE DAY WE'RE OKAY.
I WAS LOOKING AT THE SPREADSHEET.
AS LONG AS THE ONE THAT'S BEEN POSITIVE SO FAR SAYS YES, UH, THEN WE'RE OKAY.
THERE'S ENOUGH MONEY THERE COMING AND FIRE HAS AN ADDITIONAL 145,000 OR SO.
WHERE ARE YOU? I'M JUST GOING DOWN THE LIST.
WHAT WE HAVE, WE TALKED ABOUT IS THE MARKET ADJUSTMENT WE TALKED ABOUT FOR DIRECTORS AND THE 40,000 FOR THE PART-TIME.
IT, I THINK IF, IF Y'ALL ARE GOOD WITH IT, I'LL JUST REMOVE THE PART-TIME CON, UH, PART, PART-TIME CONTRACT TECHNICIAN AND I WILL, I WILL FORCE IT INTO THE BUDGETS.
I THINK WE HAVE ENOUGH IN TECHNOLOGY THAT WE CAN COVER IT AND THEN THAT WAY YOU DON'T HAVE TO WORRY ABOUT IT.
WE INCREASE THE TECHNOLOGY BUDGET IN ADMIN, UH, TO COVER SOME ITEMS AND IF WE DON'T HAVE ENOUGH TO GET THOSE ITEMS, WE'LL JUST PAY FOR THIS.
THE MARKET ADJUSTMENT IS A MAX.
I GAVE YOU A MAX WORST CASE SCENARIO.
I THINK THAT'S CLOSER TO ABOUT 60, 65.
I CAN'T REMEMBER RIGHT OFF THE TOP OF MY HEAD.
THE FIRE STREET ADDED TOGETHER ABOUT 145 OF THEM.
COURT COORDINATORS, 75 LEVEL FACILITIES TEAM LEAD AT 85 LIBRARY.
THE SEWER OPERATOR I'VE ASSIGNED TO THE SURPLUS FOR FY 26 IN THE ENTERPRISE.
IF YOU APPROVE IT AND THERE'S NO SUR SURPLUS ON 27 TO COVER IT ALSO.
I'M SORRY, THAT WAS SUPPOSED TO BE 80,000 5 1 7 IN THE SURPLUS FOR 27.
[03:00:09]
UH, I, I, CAN I GO BACK TO THE ONE TIME COSTS ACCIDENT TECHNOLOGY, DRONE EQUIPMENT TRAFFIC COMES FOR PATROL, THE SIDE BY SIDE TRAILER LIBRARY, BOOK KIOSK AND THE METAL SHOP GARAGE.DO Y'ALL WANT TO DO THO OR DO YOU WANT TO DO THOSE THINGS? I THINK I HAVE THE METAL SHOP GARAGE IS BEING PAID FOR OUT OF THE PARKS FUND WOULD BE PAID FOR OUT OF THE PARKS FUND.
THE REMAINDER OF THOSE ITEMS WOULD BE PAID FOR THROUGH THE GENERAL FUND 2026 SURPLUS, WHICH WOULD LEAVE YOU WITH $108,000.
IT'S WHAT DO YOU MEAN THE NUMBERS? WE HAVE AN OLDER VERSION.
THIS THING IS FLUID, BUT YOUR VERSION SHOULD SHOW THE SHOP GARAGE AT 35,000 AND IT'S ACTUALLY CLOSER TO 65,000.
WE MADE THAT, WE MADE THAT CHANGE THURSDAY.
I WAS LIKE, LET ME KNOW THAT CONTRACTOR.
I I THINK WE'VE SET THE PRECEDENT THAT THAT'S THE WAY WE PREFERRED TO DO IT.
HOW DO YOU FEEL ABOUT THE PART-TIME IT TECHNICIAN? DO YOU UH, DO YOU LIKE THAT IDEA? WHAT'S THE UH, WHAT'S OUR TOTAL UH, HEAD COUNT RIGHT NOW FOR, UM, THE CITY STAFF IN GENERAL? EVERYBODY THAT HE, UH, AN IT SERVICE WOULD, UM, OH IT, WE HAVE NO IT RIGHT, BUT HOW MANY, WHAT'S OUR HEAD TOTAL HEADCOUNT OF EVERYBODY THAT THE ACTUAL HEADCOUNT, I THINK IT'S 1 63.
DOES THAT SOUND RIGHT? WELL, YOU TALKING ABOUT THE NUMBER OF COMPUTERS YEAH, WELL NUMBER OF OF PEOPLE AND DEVICES AND THINGS LIKE THAT THAT WE WOULD HAVE TO SERVICE AND SUPPORT.
YOU'RE ABOUT 160,000 PEOPLE AND AT THIS POINT WE SHOULD HAVE A FULL TIME.
YEAH, THAT'S WHAT I WOULD SAY TYPE PERSON.
BUT EVERY ONE OF THEM IS GONNA HAVE AN EMAIL ADDRESS.
BUT HOW MANY ACTUALLY HAVE A COMPUTER? YEAH, THAT'S THAT.
YOU'RE SAYING? WE GOT 80 LAPTOPS.
PHONES, EQUIPMENT IN ALL THE VEHICLES.
UH, HERE WE CAN'T MEET IN THERE BECAUSE OF THE AUDIO ISSUES WE'RE HAVING.
UH, I I BELIEVE ON THE IT SIDE, WE HAVE THINGS THAT ARE NOT BEING DONE BECAUSE THEY DON'T HAVE THE CAPACITY TO EVERY WHIM THAT WE HAVE AND NEED THAT WE HAVE, THEY CAN'T ADDRESS IT UNLESS SOMEBODY'S ON SITE.
I USED TO BE AN IT IT WORLD A LONG TIME AGO, BUT IT'S AMAZING HOW MUCH WHEN YOU DO HAVE AN ON ONSITE STAFF MEMBER, WHETHER IT'S PART-TIME OR FULL-TIME, IT'S AMAZING HOW QUICKLY YOU REALIZE HOW YOU KNOW, OH, THEY CAN FIX IT.
HOW BOOKED UP THEY CAN GET MM-HMM
TRYING TO KEEP UP WITH EVERYBODY.
IT MAKES EVERYONE'S JOB USUALLY BETTER.
WELL THEY ALL DISAGREE WITH ME.
I SAID TWO DAYS AND THEY WANT FIVE.
SO THAT, THAT'S WHAT BROUGHT UP THIS CONVERSATION WAS, UH, EQUIPMENT PURCHASING NEW EQUIPMENT BECAUSE WE HAD LIKE 15 DIFFERENT PEOPLE THAT COULD CALL MATT AND SAY, I NEED THIS EQUIPMENT.
AND WE NOTICED WE WERE DUPLICATING SOME THINGS.
AND SO, UH, WE, WE SHUT THAT DOWN AND THERE'S ONLY FIVE PEOPLE IN THE CITY THAT CAN ORDER EQUIPMENT FROM IT.
AND WHAT WE WOULD DO NOW IS MAKE THOSE FIVE PEOPLE TALK TO THE NEW IT PERSON AND THEY WILL TAKE CARE OF THE ORDERING AND MAKE SURE THAT WE'RE NOT DUPLICATING THOSE ITEMS. MM-HMM
SO IF YOU'RE GONNA FIT THAT PART-TIME IT INTO THE TECHNOLOGY BUDGET, THEN IT DOESN'T REALLY PLAY AN IMPACT ON OUR NUMBERS WITH MS. WELL THE REASON I ASK IS BECAUSE MATT IS MATT'S WANTING TO MOVE QUICKER RATHER THAN WAIT.
AND I, I WOULD PREFER THAT I WOULD LIKE TO JUST GO AHEAD AND ADD IT TO OUR BUDGET AND GET SOMEBODY ON SOONER.
'CAUSE IT'S GOING TO TAKE MATT ABOUT TWO MONTHS TO TRAIN THEM.
HE THINKS HE'LL GET BETWEEN 102 HUNDRED APPLICATIONS FOR THE POSITION AND WE'LL HAVE, I CAN BRING SOMEBODY ON NOW FOR THE REMAINING FOUR MONTHS OF FISCAL YEAR.
WE WON'T, WE WON'T, WE WON'T SEE HIM FOR AT LEAST TWO
[03:05:01]
MONTHS.'CAUSE HE SAID IT'LL TAKE HIM A WHILE TO GET THROUGH ALL OF IT AND THEN HE'LL NEED TO TRAIN THEM.
AND IF WE START, IF WE GET INTO A CONTRACT WITH MATT NOW THAT GIVES HIM THE OPPORTUNITY.
SO WE'RE NOT WAITING TILL JANUARY ONE.
WE'LL HAVE SOMEBODY IN SEPTEMBER, MAYBE, MAYBE LATE AUGUST.
SO WHAT'S THE NUMBER OF FOUR MONTHS THAT, DOES IT FIT IN THE OR? WE'RE ALREADY OVER ON TECHNOLOGY.
WE'D HAVE TO DO A BUDGET ADJUSTMENT IN SEPTEMBER.
I WOULD SAY 10,000 IS WHAT IT WOULD BE.
DOES IT JUST BE THE CONTRACT QUARTER OF THE YEAR? 10 GRAND.
I WAS GONNA ASK YOU SOMETHING TOO.
I, I'M NOT TRYING TO CUT YOU OFF, BUT WHEN Y'ALL HAVE A GLITCH ON YOUR COMPUTERS, DO Y'ALL HAVE A CONTRACT FOR SOMEBODY THAT COMES AND FIXES 'EM OR WOULD THAT BE AN IT THING? ALSO CALL BACK.
BUT WE JUST EXPERIENCED AN UPGRADE TO EVERY MT C AND THAT WAS DONE BY THE CI LIEUTENANT WHO'S CARRIED A 700 CASE OVER CASES.
BUT HE HAD TO GO TO EVERY SINGLE MDC BECAUSE HE'S THE GUY WITH THE KNOWLEDGE TO UPGRADE THOSE COMPUTERS.
NOT EVERY NEW COMPUTER THAT COMES IN, HE HAS TO SET IT UP.
THAT WOULD BE DONE BY THE IT PERSON.
THAT'S WHY THEY WANT FIVE DAYS.
THE COUNTY DRIVES THAT BUS FOR US.
SO WE GET NO SAY IN THE AMOUNT OF LEGWORK THAT DISPATCH DRIVES INTO OUR IT ENVIRONMENT, WHICH IS SUBSTANTIAL.
AND YOU DON'T WANT
SO THAT'S WHY THE CID LIEUTENANT DOES IT BECAUSE HE KNOWS HOW TO DO IT.
AND WHEN IT GLITCHES, YOU DON'T SEE YOUR CALL THAT YOU'RE TRYING TO GO TO.
I MEAN, I DON'T HAVE A PROBLEM WITH STARTING IT NOW.
AND IF WE START FY 27, ONLY TWO DAYS A WEEK, MAYBE MIDYEAR, WE, WE'D ASK THAT GUY DOES HE NEED MORE TIME BASED ON WHAT HE SEES? AND WE, I I ASKED MATT TO DRAFT A CONTRACT THAT WOULD ALLOW US TO, IN THE MIDDLE OF IT AND EXTEND THE DAYS.
AND ALL WE DO IS EXTEND THE AMOUNT.
THERE WOULD BE A SET AMOUNT, IT'S A PER DAY.
I THINK WE, HE AND I CAME UP WITH A PER DAY AMOUNT.
AND THEN IF WE ADD THAT DAY, THAT'S JUST, THAT'S WHAT WE'LL THAT'S THE INCREASE.
THANKS FOR DOING THAT OR CHECKING THAT OUT.
SO WHERE ARE WE AT THIS POINT? DOWN TO ABOUT HALF A CUP.
WE GOT FIRES 1 45 AND THE SPORTS COORDINATOR OR COORDINATOR, WHAT, WHAT DO WE HAVE LEFT THOUGH? SO RIGHT NOW I'VE PUT YOUR CONTROLLER, POLICE SERGEANTS, PATROL OFFICERS FIRE, FIRE INTO THE GENERAL FUND SURPLUS FOR 27.
THAT PUTS YOU AT A NEGATIVE ONE 12.
BUT YOU ADD BACK THE 2 42 TO THAT.
SO YOU STILL HAVE SOME ROOMS. SO THERE'S ABOUT A HUNDRED AND MM-HMM
IF YOU COULD EMBED THAT AD JUST INTO OUR BUDGET, BE OKAY WITH THAT.
WELL, THE AD'S, THIS YEAR'S SURPLUS.
OH, IT'S A, IT'S A REOCCURRING COST TOO.
BUT WE CAN, WE CAN HANDLE THAT ON BUDGET FACILITIES.
TEAM LEAD I THINK IS GONNA BECOME A HAVE TO RATHER THAN A WANT TO RAPIDLY, I ALMOST FEEL LIKE THE LIBRARY POSITION'S REQUIRED TO IF WE'RE DOING THE KIOSK.
YEAH, NO, THAT'S KIND OF WHAT I WAS THINKING TOO.
IF I MAY, THE LIBRARY KIOSK, WE WOULD NEED THE EXTRA PERSON FOR IT.
UM, BUT UNLIKE THE FIRST RESPONDERS, WE'RE NOT, WE'RE NOT SAVING LIVES, WE'RE JUST ENRICHING THEM.
UM, THE KIOSK, ALTHOUGH IT WOULD PROVIDE THE COMMUNITY WITH AN EXTRA SERVICE, IT'S NOT SOMETHING THAT'S CRITICAL TO US RUNNING OUR SERVICES AT THIS TIME.
SO IF THAT'S SOMETHING THAT WE WANT TO ALSO LOOK AT LATER DOWN THE ROAD, MAYBE NEXT BUDGET SEASON, THE ONE AFTER, I STILL THINK THAT WOULD BE OKAY.
AND THEN THAT WOULD REMOVE THE NEED FOR OUR EXTRA PART-TIME AT
[03:10:01]
THIS MOMENT AS WELL.SO Y'ALL MIGHT BE ABLE TO SAVE A LITTLE BIT OF FUNDING THERE.
WELL, SO THE OTHER THING, THE OTHER QUESTION WOULD BE IF WE ORDERED IT TODAY, HOW LONG WOULD IT BE UNTIL IT WAS OPERATIONAL? UM, WHEN I WAS TALKING TO THE GENTLEMAN, UH, I THINK HE SAID UP TO EIGHT WEEKS.
UM, OH, THAT'S A LOT SOONER THAN I THOUGHT IT WOULD BE.
THEY INSTALLED THEM PRETTY QUICKLY.
IT WOULD JUST KIND OF DEPEND ON, UM, WHEN THE AGREEMENTS MADE.
UM, AND THEN IF THERE IS ANY POTENTIAL DELAYS OUTWARD.
BUT THAT'S THE KIND OF AVERAGE GIVEN, UM, FOR A LOT OF THOSE DIFFERENT TYPES OF SYSTEMS THAT WE HAVE LOOKED INTO.
UM, BUT AGAIN, LIKE I SAID, IT'S UM, SOMETHING THAT COMMUNITY COULD USE, BUT IT'S NOT CRITICAL TO OUR CURRENT LIBRARY OPERATIONS.
SO HOW, WHEN YOU SAY YOU NEED A PART-TIME TO, TO SUPPORT THAT MM-HMM
SO IT'D BE A DAILY ROUTE RUNNING FOLKS BACK AND FORTH.
WE WOULD OFFICIALLY HAVE THEM TRANSPORTING ITEMS TWO DAYS A WEEK.
UM, AND THAT BEING SAID IS BECAUSE WE CURRENTLY GET UM, WE HAVE MULTIPLE CAREER SYSTEMS IN PLACE.
SO WE HAVE OUR REGULAR HOLDS THAT COME FROM OTHER LIBRARIES, AND THAT RUNS TUESDAYS AND THURSDAYS.
SO OUR INDIVIDUAL WOULD BE DROPPING THINGS OFF WEDNESDAYS AND FRIDAYS.
THAT WAY IF THEY'RE GETTING SOMETHING FROM ANOTHER LIBRARY OR, UM, ONE OF OUR ITEMS COMES BACK FROM A LIBRARY THAT WE PROVIDED A HOLD FOR, UM, THEN THEY WOULD BE ABLE TO DO IT AFTER OUR COURIER SYSTEM.
SO TWO DAYS A WEEK FOR THAT POSITION.
AND THEN THEY WOULD JUST ALSO HELP COVER FRONT DESK, ALL OF THE PROGRAMS THAT WERE RUN IN.
THEY'D KIND OF BE LIKE A FLOATER, UM, HELPING WITH WHATEVER'S NECESSARY AND THEN JUST HELPING WITH COVERAGE.
IS THAT SOMETHING THAT COULD BE LIKE, CONTRACTED WITH SOMEBODY VERSUS AN EMPLOYEE OR, THEN THE OTHER QUESTION I HAVE MIGHT BE FOR CHARLES, AS FAR AS, BECAUSE IT'S CLOSER TO SILVERADO, IS THERE ANY HELP THAT WE COULD GET FROM SILVERADO? SILVERADO PAYS A LIBRARY FEE.
IT IS FACTORED INTO OUR BUDGET AS REVENUE.
I THINK IT'S $20,000 THIS COMING FISCAL YEAR.
SANDROCK, BELMONT, SARATOGA AND RIBBON WOULD DO NOT, THEY DON'T PAY THOSE.
I WOULD SAY SANDROCK WOULD BE A NO AND UNLESS, UNLESS, UH, THE, THE MONEY COMES FROM THE HOA.
IF WE COULD WORK WITH THE SANDROCK, HOA, NOT THE DISTRICT, AND WE COULD PROVIDE SOMETHING LIKE THAT.
THEY MIGHT CONSIDER IT, UH, AS A POSSIBILITY OF $5 PER HOUSE.
BUT WE WOULD HAVE TO, WE WOULD'VE TO BE ABLE TO SELL THEM ON THE FACT THAT THEY COULD GO TO STATION TWO TO CHECK OUT A BOOK.
IT'S NOT TECHNICALLY IN SANDBROOK BRANCH, BUT IT'S LITERALLY THREE BLOCKS AWAY, FOUR BLOCKS AWAY.
MAYBE AN A CU GRADUATE COULD HELP US WITH THAT.
CHARLES, I THINK WE COULD INCORPORATE THAT INTO THE BILL.
IF WE DO THE BUILDING MAINTENANCE, WE CAN INCORPORATE THAT INTO THAT.
WITH WINDRIDGE BEING SO FAR OUT, LESS PEOPLE MAKING THAT TRIP.
WELL, PARKS HAS TO GO EVERY DAY.
SO MAYBE WE COULD TEACH PARKS HOW TO DO THAT IF IT'S JUST TWICE A WEEK OR LIGHT DUTY PERSONNEL COULD DO THAT AS WELL.
RIGHT? WHAT IF WE DID THE KIOSK WITHOUT THE PERSON RIGHT NOW? WOULD YOU BE OKAY DOING THE KIOSK WITHOUT A PERSON RIGHT NOW IF WE GAVE YOU ASSISTANCE TO GO BACK AND FORTH THROUGH PARKS, LIGHT DUTY PERSONNEL AND SO FORTH? UH, YES.
WE JUST NEED TO KEEP THAT EXTRA PERSON ON THE SHORT LIST OR FOR IF WE HAVE, BUT, UH, REVENUE OVERAGES AT MIDYEAR.
AND YOU HAVE NOT DISCUSSED THE MANAGER AND ASSISTANT DIRECTOR, LEANNE, IF, IF YOU WANT TO, YEAH, THAT'S A SMALLER DOLLAR FIGURE.
I WAS TRYING TO GET THROUGH THE BIG STUFF.
UH, DO WE WANT, DO YOU WANT TO DISCUSS, DID YOU DISCUSS THAT WHEN YOU, OKAY.
UH, WE WANNA PUT THAT IN THE SURPLUS THEN THE MANAGER ASSISTANT DIRECTOR.
IT'S DOWN IN DEVELOPMENT SERVICES.
IT'S AN, IT'S A PROMOTION MOTION.
IT ALIGNS HER DEPARTMENT DEVELOPMENT DEPARTMENT
[03:15:01]
ZERO ON MY SHEET.I DON'T KNOW HOW THAT HAPPENED.
WHAT ALL, WHAT ALL DO WE HAVE LEFT? YOU HAVE THE SPORTS COORDINATOR AND THE FACILITIES TEAM LEADER.
WHAT ABOUT SMART DOLLAR 85,000? YES, THAT ONE TOO.
YOU HAVE FACILITIES, TEAM LEADER, SPORTS COORDINATOR, AND SMART DOLLAR IS WHAT YOU HAVE LEFT.
I JUST DON'T KNOW HOW MUCH THE SMART DOLLAR WILL GET USED.
OUR THOUGHT WAS LET'S TRY IT ONE YEAR AND SEE WHAT HAPPENS.
AND IF WE DON'T UTILIZE IT, WE'LL JUST EXIT LIKE DECKARD.
THOSE I THINK WE NAMED, IT'S ABOUT 200,000 OR SO.
WHAT'S THAT? AND WE COULD PAY FOR ONE YEAR OF THAT FROM THE EMPLOYEE BENEFIT.
TRUST THAT, OR ADD IT TO THE SURPLUS FROM THIS YEAR AND DO IT IN SEPTEMBER.
THAT WAY WE KNOW, WE'LL KNOW NEXT YEAR AT BUDGET TIME WHETHER IT'S BEING UTILIZED OR NOT.
SHANE WILL BE ABLE TO GIVE US A UTILIZATION REPORT AND WE'LL JUST PUSH IT REALLY HEAVY.
SO THAT LEAVES YOU, YOU'RE AT 203,000 MINUS 2 42.
SO YOU'VE GOT 30,000 2 0 3 40,000 THEREABOUTS ACTUALLY.
I ADDED YOU ONE SPORTS COORDINATOR FROM YOUR COMMENTS EARLIER.
FACILITIES TEAM LEADER, THE MANAGER, ASSISTANT DIRECTOR.
YOU'RE CURRENTLY AT, I'M SORRY, 3 0 2.
SO YOU'RE $60,000 OVER BUDGET.
IF Y'ALL WANT THOSE POSITIONS, MIKE AND I CAN FIND THE 60,000.
WE'LL GO BACK THROUGH AND WORK ON IT SOME MORE.
AND IF WE, IF WE LEAVE IT LIKE THIS FOR NOW AND WE GET POSITIVE FEEDBACK FROM UH, A CONTRACT, THEN THAT NUMBER GOES AWAY ANYWAY.
THAT 3 0 2 BECOMES A POSITIVE.
AND THIS GI THIS JUST GIVES US DIRECTION ON WHETHER WHERE YOU WANT TO GO.
AND IF WE CAN'T GET THERE, THEN WE NEED TO COME BACK TO YOU AND SAY YOU HAVE TO MAKE A DECISION BETWEEN THESE TWO.
LET ME MAKE SURE I GOT 'EM ALL.
ARE Y'ALL WATCHING? ARE Y'ALL KEEPING ME STRAIGHT? I THINK WE'RE STRAIGHT.
SO HE'S TURNING TO THE GUYS THAT HAVE NO CLUE WHAT'S GOING ON.
THEY, THEY GOT THEIR, SO THEY'VE ALREADY SHUT DOWN.
DOES THAT INCLUDE THE MARK, THE 65,000 EACH OUTTA THE MARKET ADJUSTMENT? NO, IT DOES NOT.
I NEED TO, I NEED TO SQUARE THAT.
I NEED TO SQUARE THAT DOWN AND BRING IT BACK TO YOU AT ANOTHER TIME.
IT DOESN'T INCLUDE TMRS AND IT DOESN'T INCLUDE THE MARKET ADJUSTMENT.
CHARLES, CAN YOU MAKE AN UPDATE TO THE SPREADSHEET THAT YES, SALARY IS INCORRECT FOR THE, UM, PART-TIME UHHUH
OH, OH, RIGHT THERE AT THE BOTTOM.
ADDITIONAL COSTS ON THAT WOULD BE 25% WOULD BE 5,025.
WELL, IT GIVES YOU A LITTLE WELL, AND THE 25% IS THAT, WOULDN'T THAT BE 25,000 BECAUSE THIS POSITION WOULDN BE ELIGIBLE FOR BENEFITS EITHER.
LET'S JUST LEAVE IT AT 20,000.
WE'LL MAKE IT 20,000 AND STILL BE A MIDYEAR.
YOU STILL WANT IT TO BE A MIDYEAR? NO.
SO RIGHT NOW YOU'RE LOOKING AT, UH, NO TMRS CHANGE 2% COLA, I'LL COME BACK TO YOU WITH THE MARKET ADJUSTMENTS.
I'LL FIND THAT MONEY IN THE BUDGET SO YOU DON'T HAVE TO, WE DON'T HAVE TO, UH, GO THROUGH THIS EXERCISE AGAIN.
WE WERE REALLY CONSERVATIVE IN A COUPLE OF AREAS THAT I THINK WE COULD BE OKAY IN, UH, YOU'RE CONTROLLER AT ONE 10, WE'RE MOVING THE IT TO THE BUDGET LINE.
SMART DOLLAR IS FISCAL YEAR 26 SURPLUS PATROL SERGEANTS AT 1 63.
[03:20:01]
DEPENDENT UPON THE NEW REVENUE.YOU HAVE TRAFFIC OFFICERS DEPENDENT UPON NEW REVENUE.
YOUR PATROL OFFICERS ARE IN, UH, FISCAL YEAR 27.
CHIEF, DOES THAT ALLOW YOU TO DO YOUR THREE IN ACADEMY UP FRONT LIKE YOU TALKED ABOUT AND THEN THREE LATER? IS THAT STILL DOABLE IN THAT SCENARIO? YES.
AND THE TRAFFIC OFFICERS, MAKE SURE I UNDERSTAND.
THOSE ARE THE ONES THAT ARE WORKING THE COMMERCIAL VEHICLES.
WE'LL SELECT THEM, WE'LL IDENTIFY THEM WHEN THEY CALL THE ATTORNEY.
WE'LL SEND THEM, WE'LL MAKE IT WORK.
IT IT'LL BE ABOUT A YEAR BEFORE THEY'LL BE ACTUALLY HAVE THE ABILITY TO WORK, UH, TO, TO DO THE WORK.
SO IT'S QUITE POSSIBLE THAT WHAT THE CHIEF'S SAYING IS HE'LL SELECT TWO PEOPLE NOW AND GET THEM TRAINED UP, BUT THEY'LL STILL BE DOING THEIR REGULAR JOB.
AND THEN ONCE THEY'RE TRAINED AND READY TO GO, WE'LL HIRE A COUPLE OF PEOPLE TO BACKFILL IS WHERE WE'RE SAYING OKAY.
UH, YOU'VE COVERED THE ONE-TIME ITEMS ON POLICE THROUGH FY 26.
WE'RE MOVING THE A ED TO A BUDGET LINE.
UH, WE'RE ADDING THE FIRE DEPARTMENT REQUEST TO FY 27.
YOU HAVE A SIDE-BY-SIDE AND A TRAILER FOR FY 26 SPORTS COORDINATOR FOR 27.
THE METAL SHOP GARAGE IS PAID FOR THROUGH PARKS.
WE'RE GOING TO REGROUP ON THE OTHER SPORTS COORDINATOR MIDYEAR AND TALK ABOUT IT FACILITIES.
YOU'VE GOT A MIDYEAR, UH, PART-TIME LIBRARIAN.
THE KIOSK COULD BE PURCHASED OUT OF THIS YEAR'S SURPLUS AND A MANAGER ASSISTANT DIRECTOR AT 29,928.
AND A OPERATOR ONE BEING PAID FOR FROM SEWER FY 27 SURPLUS.
AND ON THE 40,000 IT DID NOT INCLUDE THE ON THE KIOSK DID NOT INCLUDE AUBREY PUBLIC LIBRARY BRANDING CANOPY.
IT DIDN'T INCLUDE THE BRANDING.
UM, IT, IT'S GONNA BE OUTDOORS.
IT INCLUDED THE CANOPY COST, BUT IT'S JUST A PLAIN CANOPY.
UM, SO BRANDING WILL BE EXTRA.
DEPENDING ON WHAT DESIGN, FIGURE THAT OUT.
I JUST WANT TO EXPRESS IF WE'RE GOING TO PUT IT OUT THERE AND AND SHOW THEM THAT WE'RE THE PUBLIC LIBRARY IS THERE AS PART OF THIS.
EVERYTHING Y'ALL SEE EVERYTHING.
WE DID HAVE CONTINGENCY IN THERE TOO.
'CAUSE I THINK WE ASKED FOR 40,000 AND THE WE DID, BUT IT'S ONLY 34 IS WHAT WE OUGHT TO BE ABLE TO MAKE IT HAPPEN.
ALL YOUR CIP STUFF'S ALREADY COVERED, HUH? BOND.
THAT WAS JUST THE FIVE YEAR TO GO INTO THE BUDGET BOOK WITH OUR, OUR FINANCE ADVISOR TO SEE IF WE NEED TO BOND OVER THE NEXT COUPLE YEARS.
THAT'S JUST THE, THE CIP FOR THE BUDGET BOOK.
NOT ASKING FOR ANY NEW FUNDS RIGHT NOW.
I THINK WE CAN BE VERY COMFORTABLE HERE, BUT IF YOU TAKE THE VER CONTRIBUTION FROM THE FY 27 SURPLUS OUT AND DEAR 1 0 2 6 9 4 IN, IN THE RED AND WE CAN FIX, WE CAN, WE CAN FIND THE REVENUE FOR THAT.
WE'LL, WE'LL LOOK BACK AT ONE OF THESE CONSERVATIVE ONES WE DID AND REALLY DO SOME BACKFILL ON IT AND SEE WHERE WE'RE AT.
ON THE VRF WE'RE ACTUALLY TALKING ABOUT DOING A, WHAT'D YOU CALL IT? A GAP YEAR.
A GAP YEAR TO, TO BUILD EVEN MORE SURPLUS IN IT BECAUSE OUR VEHICLES ARE DOING WELL.
UH, WE'RE NOT PUTTING A WHOLE LOT OF MILES ON THEM.
UH, SOME OF THE PUBLIC WORKS VEHICLES ARE SCHEDULED FOR FIVE YEAR REPLACEMENT AND WE REALLY NEED TO GO BACK AND LOOK AT THAT AS SIX AND SEVEN YEAR REPLACEMENTS.
SO WE COULD DO A GAP YEAR AND WE'RE OKAY AT THE MOMENT.
IF WE PUT UH, SEVEN, IF WE PUT A MILLION IN THIS YEAR, I FEEL CONFIDENT.
AND THEN MIDYEAR, MIKE AND I WILL LOOK AND SEE WHERE WE'RE AT ON REVENUE.
WE SHORTED THE VER AT THE BEGINNING OF THE YEAR AND WE, WE LOOKED AT MIDYEAR TO SEE WHERE WE'RE AT AND WE HAD THE, WE HAD THE RESERVE IN THE BUDGET ITSELF TO GO AHEAD AND MAKE THOSE TRANSFERS AS THE COUNCIL APPROVED.
BUT WE JUST HELD OFF ON IT UNTIL WE KNEW WE WERE OKAY BECAUSE AGAIN, THE VER IS A RESERVE FUND AND IT'S EITHER SITTING IN RESERVE OR IT'S SITTING IN THE, IN THE VER I'M NOT, I'M NOT CONCERNED ABOUT THAT.
I, IF I COULD ADD, THE FLEET PERSON IS
[03:25:01]
GONNA BE ABLE TO PROPERLY EVALUATE A SQUAD CAR AT YEAR FIVE TO DETERMINE IF IT'S GONNA GO ANOTHER YEAR.WHICH HAVING THAT QUALIFIED PERSON MAKING THAT EDUCATED DECISION IS GONNA HELP THE 'CAUSE.
WE CAN PUSH A CAR A YEAR IF IT'S, IF IT'S ACCEPTABLE AND RUNNING PROPERLY.
SO THOSE THINGS ARE GONNA TIE IN TOGETHER TO INCREASE THE, THE PERFORMANCE OF THE BUDGET IF WE'RE, IF WE'RE SUCCESSFUL IN THE NEGOTIATIONS, I THINK YOU COULD SEE IT FROM WHERE YOU SIT RIGHT NOW.
IF WE'RE SUCCESSFUL IN THE NEGOTIATIONS AND JUST LOOKING AT THE NUMBERS, I THINK WE'LL BE AT A HALF A MILLION SURPLUS BEFORE YOU APPROVE THE BUDGET.
AND WE'LL KNOW, WE'LL KNOW BY THE END OF JULY IF WE'RE OKAY.
ENDS UP BACK BETWEEN NOW AND BUDGET APPROVAL, WE END UP AT A SURPLUS OF HALF A MILLION DOLLARS.
WE CAN READDRESS SOME OF THESE ITEMS. YES SIR.
BUT YOU'VE GIVEN US GOOD DIRECTION.
UH, UH, I THINK WE'RE IN A GOOD SPOT AND WE DID IT.
AND WE HAVE FOUR MINUTES LEFT.
UH, ONCE WE KNOW WHAT THE APPRAISAL DISTRICT'S GONNA SAY, WHAT OUR RATES ARE LOOKING LIKE AND THAT'S GONNA DETERMINE OUR SURPLUS.
I DON'T KNOW THAT WE NEED TO CUT THE TAX RATE MUCH THIS YEAR, BUT YEAH, I SAW YOU LOOK AT, I SAW YOU CHRIS.
I DON'T, I DON'T THINK WE HAVE ROOM TO DO IT AND THERE'S GONNA BE SOME FACTORS THAT PROBABLY WON'T ALLOW US TO DO IT.
YEAH, WE, WE, WE HAVE A LOT OF NEW GROWTH THAT'S GOING TO HIT THIS YEAR.
SECOND YEAR WE HAVE, WE HAVE A LOT OF SECOND YEAR NEW GROWTH THAT TENDS TO AFFECT THE NO NEW REVENUE.
WHERE ARE WE ON A RB? DON'T MIX THOSE UP.
WE'RE STILL ABOVE 35% IN PROTEST.
I DON'T SAYS AS OF SIX EIGHT AS OF SIX EIGHT OR DETERMINE THE TOTAL DEBT SERVICE NUMBER FOR IS SIDE YET? NO, WE HAVE NOT.
WE KNOW WHAT OUR TOTAL DEBT NUMBER IS, BUT WE DON'T KNOW WHAT THE TOTAL DEBT NUMBER IS.
WE HAVE TO REPORT, WE NEED AN, WE NEED AN UH, AN EVALUATION OF WE NEED A-T-N-T-A PRELIMINARY, NO ESTIMATES.
WE'RE, WE'RE GONNA TRY TO GET SOME ESTIMATES.
WE'VE SPOKEN WITH THEM AND UH, WE'RE GONNA PROVIDE THEM SOME NUMBERS, BUT THEY RECOMMENDED HOLD OFF UNTIL SOME OF THE AR B STUFF CLEARS.
SO THAT STARTED OFF AT I WAS IT 42%? IT WAS 42.
AND LAST TIME I LOOKED AS OF SIX EIGHT, IT WAS DOWN TO ABOUT 35.
SO THAT'LL SPEED UP HERE AS WE GO.
I THINK THEY TAKE CARE OF THE, THE BIG ONES FIRST.
SO, 'CAUSE IT DID DROP THE TAV DROPPED A LITTLE BIT.
SO, UH, I SHOULD GET SOMETHING NEXT WEEK.
WE'LL SEE WHERE WE'RE AT, WHERE THEY'RE AT.
BUT WE DO WANNA RUN SOME ESTIMATES SO WE CAN, WE NEED TO PRELIMINARY IN ORDER TO KNOW WHAT THAT NUMBER IS.
'CAUSE I DON'T THINK THE COUNCIL'S INTERESTED IN A MUCH OF A CHANGE.
SO WE'VE GOTTA WE'VE GOTTA HAVE THAT PRELIMINARY TO, TO KNOW.
DOES ANYBODY HAVE ANYTHING ELSE? I DO.
WE'RE STILL OKAY WITH OUR PROCESS? YEAH.
WE'VE GOT IT DOWN TO ONE MEETING.
I HOPE Y'ALL ARE HAPPY ABOUT THAT.
I'VE TOLD EVERYBODY FOUR HOURS.
LET'S GET THE COUNCIL THE INFORMATION THEY NEED.
WHAT WE DID THIS YEAR IS I, I TRIED TO TIME THEIR PRESENTATIONS TO GIVE THEM HALF THE TIME AND THE COUNCIL HALF THE TIME TO ASK QUESTIONS.
UH, I I DO, I HOPE Y'ALL LIKE THE PROCESS 'CAUSE AND WE ALL LIKE THE PROCESS AND IT'S THE ONE WE'LL CONTINUE WITH.
IF WE WOULDN'T HAVE HAD PARK HILL, WE WOULD'VE BEEN DONE HALF AN HOUR.
[03:30:01]
Y'ALL'S HARD WORK ON, ON THIS.THEY DID THE, WELL, WE DID A LITTLE BIT OF WORK.
IT TOOK A BIT, IT TOOK A MINUTE TO REALLY GET THERE.
ALL THAT, ALL THOSE NUMBERS THAT HE WAS TALKING ABOUT, ALL THOSE SLIDES THAT HE PASSED, THAT WAS FOUR OR FIVE MEETINGS.
I MEAN, WE REALLY HAD TO THINK ABOUT WHERE ARE WE GOING TO BE IN 2040? DO WE REALLY NEED TWO GYMS, ONE AT FIRE AND ONE AT POLICE? DO WE NEED TO, TO DUPLICATE? UH, CAN WE HAVE A COMMUNITY CENTER, UH, OR, OR A RECREATION CENTER OR A UH, SENIOR CENTER? I'M STILL, I'M A BIG PROPONENT OF SENIOR CENTER AND I'D LIKE TO SEE US DO THAT SOONER RATHER THAN LATER.
AS SHE SAID, IT CAME UP ON OUR CIP NOW.
UH, I THINK THAT WE HAVE SO MUCH PARTICIPATION.
DUSTY HAS BLOWN UP OUR PARTICIPATION IN, IN OUR SENIOR ACTIVITIES.
AND IT WOULDN'T JUST BE A SENIOR CENTER.
I'D BE HESITANT TO CALL IT A SENIOR CENTER.
AND WE BRING THOSE PEOPLE IN, BUT IT'S REALLY, THEY'RE DOING A FANTASTIC JOB.
I, I I WANNA SAY THAT BEFORE WE LEAVE, OUR STAFF IS DOING A PHENOMENAL JOB WITH THIS GROWTH.
NEW PROGRAMS BRINGING PEOPLE IN.
IT IS, IT IS A GREAT, IT'S A GREAT PLACE TO BE.
UH, I HOPE OUR CITIZENS KNOW OF ALL OF THE I OF THE THINGS THAT WE'RE DOING FOR THEM AND, UH, THE NEW THINGS THAT WE'RE BRINGING IN.
IT'S REALLY, REALLY FANTASTIC.
AND I CAN'T SPEAK HIGHLY ENOUGH OF OUR STAFF.
I WISH THEY WERE ALL HERE TO HEAR US SAY IT.
'CAUSE THEY'RE DOING A GREAT JOB.
WELL, I, THEY, THEY SAY, YOU KNOW, IT ALL ROLLS DOWNHILL.
AND THE LEADERSHIP THAT'S, THAT'S PROVIDED, UH, CHARLES AND LEANNE AND, AND I THINK THAT IS, IS DEMONSTRATED IN THE STAFF THAT FLOWS DOWN.
AND PLEA DEPARTMENT HEADS, PLEASE LET THE EMPLOYEES KNOW THAT IF WE CAN'T GET THINGS DONE WITH THE RETIREMENT STUFF THIS YEAR THAT WE'RE, WE'RE COMMITTED TO IT.