Jul 31, 2025 Special City Council

CHAMBERS 2 26 COUNTRYSIDE DRIVE.

BIG THINGS COMING.

I APPRECIATE ALL THE HARD WORK THAT Y'ALL HAVE BEEN DOING.

'CAUSE IT USED TO EVERY YEAR I JUST DREADED BUDGET SEASON AND IT'S, IT'S NOT BAD ANYMORE.

I WAS THINKING ABOUT BRINGING A VERY LARGE FINANCIAL REPORT TO GO THROUGH LINE BY LINE, BUT BASED ON YOUR INPUT, I THOUGHT MAYBE WE'D HOLD OFF ON THAT , BUT IT'S THERE IF YOU'RE INTERESTED.

I DID PROVIDE THE BUDGET DETAIL.

I'M SURE, MAYOR, I MOVE TO SET A PUBLIC HEARING DATE AND VOTE ON THE PROPOSED FISCAL YEAR 20 25, 20 26.

BUDGET FOR AUGUST 28TH, 2025 AT 6:00 PM AT AUBREY CITY COUNCIL.

SECOND.

MOTION BY JEFF.

SECOND BY RANDY.

ALL IN FAVOR PASSES FOUR TO ZERO.

[2. Discussion regarding the proposed 2025 Tax Rate and action on a Resolution to set a public hearing date for August 28, 2025 and scheduling a vote on the tax rate for August 28, 2025. An action taken on this item at this meeting will not adopt a tax rate.]

ITEM TWO.

DISCUSSION REGARDING THE PROPOSED 2025 TAX RATE AND ACTION ON A RESOLUTION TO SET A PUBLIC HEARING DATE FOR AUGUST 28TH, 2025, AND SCHEDULING A VOTE ON THE TAX RATE FOR AUGUST 28TH, 2025.

AND ACTION TAKEN ON.

THIS ITEM AT THIS MEETING WILL NOT ADOPT A TAX RATE.

SO, MAYOR AND COUNCIL, THIS ITEM, UM, THE PROPERTY TAX VALUES CAME IN AT 1,170 MILLION COMPARED TO PRIOR YEAR 1 BILLION OH, 85.

SO 8% YEAR OVER YEAR INCREASE.

AS THESE HOMES UNDER CONSTRUCTION GET COMPLETED, WE EXPECT NEXT YEAR WILL BE A LITTLE BIT HIGHER, QUITE A BIT HIGHER DEPENDING ON HOW MANY OF THESE CLOSE BY THE, UH, CUTOFF OF JANUARY 1ST.

UM, I'VE PROVIDED A SHEET THAT, UH, IS A, IT'S A, THE KEY METRICS FOR OUR PROPERTY TAX RATES.

UH, OUR CURRENT RATE, OUR TOTAL RATE IS 0.464 PER A HUNDRED DOLLARS EVALUATION.

AND OUR CURRENT, UH, M AND O YOU SEE THERE UNDER FY 25 IS 0.3 1 7, 1 0 7.

AND THE INS RATE IS 0.1 4 6 8 9 3.

WE PROVIDE INPUT, UM, TO THE TAX ASSESSOR AND COLLECTOR, AND THEY RUN A REPORT FOR US.

THE TRUTH AND TAXATION WORKSHEET THAT CALCULATES VARIOUS RATES, ONE OF WHICH IS THE NO NEW REVENUE RATE.

YOU CAN SEE IN THE MIDDLE OF THE PAGE THERE THAT THAT NEW NO NEW REVENUE RATE WAS 40.4 5 0 6 7 4 PER A HUNDRED DOLLARS VALUATION.

AND RIGHT UNDERNEATH THAT IS THE NO NEW REVENUE M AND O RATE, WHICH IS ALSO CALCULATED AT 0.3 3 2 9 1 6.

SO THOSE, THOSE ARE THE FIGURES THAT, UH, WILL GIVE YOU A LITTLE BIT OF BACKGROUND TO HELP YOUR DISCUSSION ON WHICH RATES WE WANT TO, UH, PROPOSE FOR THE, UH, THE UPCOMING YEAR.

WE DID, AS WE MENTIONED EARLIER, UH, WE USED THE, THE RATES IN THE COLUMN LABELED FY 2025 FOR THE BUDGET, THE PROPOSED BUDGET THAT WE JUST GOT DONE TALKING ABOUT WHERE'S THE 3 3 2 9 1 6 NUMBER COME FROM? THAT'S, UH, THAT'S THE CALCULATED

[00:10:01]

NUMBER.

IT SHOULD BE LINE 40 OF THE T-N-T-T-N-T WORKSHEET.

AND BELOW THAT, I JUST TOOK THOSE NUMBERS THAT THEY PROVIDED BECAUSE THEY DO PROVIDE US WITH THE INS RATE.

I SHOULD, I SHOULD REFERENCE THAT, THAT FOR THIS YEAR, THE INS RATE, WHICH IS THE DEBT SERVICE RATE, UM, THIS YEAR, IT'S 0.1 4 6 8 9 3.

NEXT YEAR IT IS 0.1 4 2 7 1 3.

SO IT'S DROPPED A LITTLE BIT.

DO WE STILL GET, UM, THE ROLLBACK RATE? IT STILL IMPACTS US.

DO YOU REMEMBER WHAT THAT WAS? YOU MEAN THE VOTER APPROVAL RATE? THE VOTER APPROVAL RATE? 48.

48.

SO THIS CALCULATED TOTAL RATE, THE 4 7, 5 6, WHAT WAS THAT? THAT IS, THAT'S NOTHING MORE THAN A CALCULATION.

ADDING THE, UH, NO NEW REVENUE M AND O RATE PLUS THE IMS RATE.

BUT THE TTS, NO NEW, NEW REVENUE RATES 4 5 0 6 7 5.

SO I I I SAW THAT THEY PROVIDE A NO NEW REVENUE M AND O RATE AS WELL AS THE INS.

SO I ADDED TWO TOGETHER JUST TO GIVE US A IDEA OF WHERE IT WOULD BE IF WE HAD USED THOSE.

UH, I MEAN, MOST OF Y'ALL KNOW YOU'VE BEEN HERE A WHILE THAT MAYBE BROWN, UM, WITH NO NEW REVENUE RATE IS BASICALLY THE SAME AMOUNT OF MONEY THAT WE COLLECTED FROM THE PREVIOUS YEAR, RIGHT? RIGHT.

SO ANYTHING ABOVE THAT, NO NEW REVENUE RATE IS TECHNICALLY A TAX INCREASE.

RIGHT? IT'S ONLY A TAX INCREASE BECAUSE THE ECONOMY'S GROWING, RIGHT? BECAUSE BASIS IS RIGHT.

I GUESS IT WOULD GO UP IF THE ECONOMY WAS GOING DOWN.

WE'D HAVE TO HAVE A HIGHER RATE TO MAKE THE SAME AMOUNT OF MONEY IF THE HOME VALUES WERE GOING DOWN.

BUT THAT, THAT WOULDN'T MATH OUT THAT WAY.

IT WOULD, THE NO NEW REVENUE RATE WOULD BE HIGHER IN THAT SCENARIO.

YEAR WE SAY WE'RE GONNA GO, THIS IS, THIS IS HOW MUCH IT COSTS TO LIVE IN ARMY 4, 6 4.

BUT WE'RE A LONG WAY FROM THAT WITH ALL THE EXTRA VALUE WE'RE ADDING EVERY YEAR FROM NEW, NEW HOMES.

I MEAN THE NO NEW REVENUE'S 4 5 0 6 7 4.

I'VE BEEN PITCHING FOR MONTHS NOW THAT I'D LIKE TO GET TO FOUR FIVE FLAT.

UM, WE'RE TALKING A SMALL NUMBER OF DIFFERENCE TO THE BUDGET TO GET THERE.

AND I DON'T KNOW IF WE CAN DO IT ANY, THIS YEAR'S INS RATE DOES NOT INCLUDE THE BOND THAT WE, THE $70 MILLION BOND THAT, THAT DEBT SERVICE IS NOT IN THAT INS RATE.

UM, SO NEXT YEAR WHEN WE ADD THAT, UM, IT'S GONNA PUSH THE INS RATE UP, WHICH IS GONNA BRING THE ENTIRE RATE UP.

SO IF WE'RE GONNA PUSH IT DOWN AT ANY POINT, WE'RE ONLY PUSHING IT DOWN 0.0 0 0 6 7 4 IS OUR ONLY CHANCE TO DO THAT THEN.

SO THAT 45 EVEN IS BASICALLY THE SAME NUMBER AS THE NO NEW REVENUE RATE.

THAT 0 0 0 6, WHATEVER IS, IT'S JUST A FEW THOUSAND DOLLARS.

ANYONE ELSE HAVE IDEAS ON THIS? CHUCK YOU UP? LIKE YOUR BRAIN SPINNING OVER THERE.

, JUST TRYING TO DO THE MATH A LITTLE BIT.

I THINK CHUCK AND I ARE LOOKING AT EACH OTHER LIKE WHO'S GONNA DO THE MOTION HERE? , WE TEND TO DO THAT SOMETIMES.

I DON'T KNOW, I'M, I'M MORE TEMPTED TO LEAVE IT WHERE IT IS THAN GO ANOTHER YEAR.

BUT THAT'S WHAT WE HAD LAST YEAR.

YEAH, I KNOW WHERE IT IS.

AND GOING OVER YEAR.

I KNOW.

WE'LL JUST KEEP KICKING THAT CAN EVERY YEAR AND YOU JUST NEVER KNOW WHAT'S ESPECIALLY DOING WHAT THE PREVIOUS ADMINISTRATION DID.

NO, NO.

I JUST, NO, I DISAGREE WITH THAT.

WELL, IF WE'RE HOLDING THAT BECAUSE WE, WE, THAT'S WHAT WE'RE SAYING.

NO, I, I SEE WHAT YOU'RE SAYING.

LIKE FOR THE LAST YEAR OR SOMETHING.

BUT WE'VE ALREADY REDUCED THE RATE QUITE A BIT FROM THE PREVIOUS ADMINISTRATION.

I'M NOT SAYING WE DIDN'T, BUT IF WE, EVERY

[00:15:01]

WHY THIS WILL BE THE THIRD YEAR IN A ROW THAT I JUST DON'T KNOW WHAT KIND OF BUMPS WE'RE GOING TO HIT DOWN THE ROAD.

THAT'S IN ALL SCENARIOS.

THAT'S RIGHT.

IT'S HARD TO GET IT BACK ONCE YOU GO DOWN.

IT'S HARD TO GET IT BACK.

THAT'S, IT'S REAL EASY TO GO DOWN.

OH, THAT'S, IT'S HARD TO GET IT BACK.

THAT'S RIGHT.

AND YOU DON'T KNOW WHERE WE'RE GONNA BE IN FIVE YEARS.

I'LL CONSISTENTLY PUSH TO PUSH THE RATE DOWN.

'CAUSE I RAN ON THAT.

I'M A CONSERVATIVE AND I WANT TO GET THE PROPERTY TAX BREAK DOWN AS LOW AS I CAN.

SO I'LL, I'LL PITCH THAT EVERY, EVERY YEAR.

WELL, WE HAVE GOT IT DOWN SOME IS WHAT I'M SAYING.

IT WAS 62 CENTS THEN.

ABSOLUTELY.

WE'VE GOT IT DOWN SINCE THE PREVIOUS ADMINISTRATION TOO WELL WAS FIVE.

I'VE BEEN THERE HERE FOUR YEARS AND IT'S BEEN, WE'RE PROPOSING THE THIRD YEAR OF THE SAME RATE.

SO IT HASN'T COME DOWN A WHOLE MONTH.

STILL A WHOLE LOT BETTER THAN 0.54 OR WHATEVER IT WAS BEFORE.

SO I COULD TELL YOU 5, 5, 2 5.

WE LOWERED A 4, 6 4 THAT FIRST YEAR AND IT'S BEEN THAT BEEN HOLDING STEADY, BEEN HAVING SOME SURPLUSES IN THE PATCHES.

SURPLUS IS ALWAYS GOOD.

HOW DOES THIS TRANSLATE TO THE HOMEOWNER? ALRIGHT, YOU HAVE TO PUSH THE RIGHT BUTTON.

IS THAT THE FASTEN THE SEATBELT .

SO GETTING READY FOR THIS ONE.

SO THIS, UH, VERSUS THIS YEAR'S RATE, SO WE'RE AT 0.464.

IF WE GO DOWN TO 0.45, THAT'S A PENNY AND 0.4, RIGHT? 1.40 CENTS TIMES THE TAXABLE VALUE OF THEIR HOME DIVIDED BY A HUNDRED.

SO IF WE DO THAT MATH, ANYBODY KNOW WHAT THE AVERAGE HOME VALUE ON AVERAGE IS? 352? YEAH, THAT SOUNDS ABOUT RIGHT, MIKE.

IS THAT WHAT THE AVERAGE IS NOW? WOW.

SO IT'S, IT'S POINT 0.014 TIMES 3 52 DIVIDED BY A HUNDRED, 492 BUCKS.

AND THAT'S THE AVERAGE PRICE OF THE HOME.

DON'T FORGET, THERE'S EXEMPTIONS AND TAXABLE VALUE VERSUS MARKET VALUE, THAT KIND OF THING.

SO IT'S PROBABLY A LITTLE BIT LOWER THAN 3 52, BUT I DOING THAT RIGHT.

IF YOUR, IF YOUR STARTING POINT FOR THIS YEAR IS 0.4 5 0 6 7 4, THAT AT THE NO NEW REVENUE RATE, RIGHT? IT SHOULD BE A, IT SHOULD BE A, I WAS JUST COMPARING TO THE WHAT THEY'RE PAYING RIGHT NOW.

WHAT THEY'RE PAYING NOW.

ARE YOU ASKING WHAT IS THE VALUE OF 0.000674? IS THAT WHAT WE'RE SAYING? YEAH.

WHAT WOULD, WHAT WOULD THE SAVINGS BE IF WE WENT TO THE FOUR FIVE LEFT COMPARED TO THE FOUR? THERE YOU GO.

SO WHAT IF YOUR TAX RATE, MA MIKE WAS 0.000674, WHAT WOULD THAT BE ON A $352,000 HOUSE 0.000674 MM-HMM .

TIMES 3 52.

$3 72 CENTS.

ALRIGHT, WHAT'D YOU GET? 2372? YEAH, I 37.

YOU GET $2 37 CENTS.

2 37.

YOU GOTTA DIVIDE BY A HUNDRED.

THAT SMALL C THERE.

2.37.

YEP.

THAT'S A TINY NUMBER.

'CAUSE YOU'RE STARTING OFF WITH SUCH A SMALL DIFFERENCE VERSUS THE, THE NO NEW REVENUE RATE IS THAT, THAT'S WHAT WE DID.

WE JUST TOOK THE NO NEW REVENUE RATE LESS THE 25, THE, UH,

[00:20:01]

45 CENTS.

WE JUST PICKED UP THAT TAIL THAT'S ON THERE, THAT 0.0006 OR WHATEVER.

GET THAT SHEET IN FRONT OF ME.

0 0 0 0 6 7 4 IS THE DIFFERENCE BETWEEN THE NO NEW REVENUE RATE AND 45 CENTS.

DOES THAT MAKE SENSE? SO LET'S DO THAT MATH AGAIN THAT YOU WERE TALKING ABOUT.

RANDY.

IF YOU TAKE THE CURRENT TAX RATE OF 0.464, COMPARE THAT TO 0.45, THAT DIFFERENCE IS 1.40 CENTS TIMES A AVERAGE VALUE OF 352,000 DIVIDED BY A HUNDRED.

THAT GIVES YOU $49 28 CENTS.

SO THAT ANSWERS YOUR QUESTION ABOUT WHAT WOULD BE THE IMPACT ON THE AVERAGE HOME.

$49 28 CENTS.

AND THAT IS, IF THAT 3 52 REPRESENTED A TAXABLE VALUE, WHICH THERE SHOULD BE A HOMEOWNER'S EXEMPTION AT LEAST.

UM, BUT YEAH, THAT, THAT'S THE NUMBER.

ANY OTHER THOUGHT ON IT? I'M GONNA, I'M GONNA MAKE A MOTION TO STICK AT THE 46TH FLOOR.

REASON BEING, I THINK AS WE PROGRESS AND WE START BUILDING PARKS AND WE'RE GONNA HAVE TO HAVE PARK MAINTENANCE AND WE'RE GONNA HAVE TO HAVE EQUIPMENT AND IT'S GONNA COST US MONEY AT SOME POINT IN THE FUTURE.

AND I THINK IF, I THINK IF WE BACK UP NOW, IT'S GONNA BE HARD TO GET IT BACK.

I DISAGREE WITH THAT.

THE PARKS ARE OVER A YEAR DOWN THE ROAD AND WE'LL BUDGET THAT IN THE YEAR THAT WE IMPLEMENT THAT.

I REALIZE THAT.

BUT IT, I JUST KNOW IT'S HARD TO GET TAX.

IT'S HARD TO GET THAT TAX MONEY BACK.

IF WE REDUCE IT NOW, IT'S GONNA BE HARD TO GET IT BACK.

I'VE GOT SOME OF THE SAME FEELINGS.

I'LL SECOND IT.

LOST MY TRUCK.

SECOND MY JOB ON FAVOR ALL THE GAPS, THEN I WOULD VOTE WITH THAT AGAINST IF I MADE A NEW MOTION.

MAYOR, I WOULD LIKE TO MAKE A MOTION TO, I, I CAN SEE WHERE CHUCK AND, AND JEFF ARE, ARE COMING FROM, BUT I ALSO RESPECT THE, THE OPPORTUNITY TO, WHILE WE CAN IMPACT THE RATE, MAYBE WE MEET IT, MEET SOME IN THE MIDDLE.

AND SO I WOULD MAKE A MOTION TO WHERE, WHERE'S, WHICH ONE IS THIS? NUMBER TWO, TO APPROVE THE RESOLUTION AND PROPOSE THE 2025 TAX RATE AT 0.455 INSTEAD OF PUBLIC HEARING DATE AND VOTE ON THE PROPOSED TAX RATE FOR AUGUST 28TH, 6:00 PM AT THE AUGUST STATE COUNCIL.

CHAMBERS 2 2 6 COUNTRY STATE DRIVE.

MOTION FOR 0.455.

DOES THAT PUT US IN THE MIDDLE? YEAH, IT'S NOT MIDDLE.

MIDDLE, BUT IT'S CLOSE.

ALL IN FAVOR? ALL AGAINST PASSAGE FOUR TO 0 4 5 5.

[00:25:02]

TAKE ACTION ON A CONSULTING SERVICES AGREEMENT WITH PLUMBER ASSOCIATES FOR A SOURCE WATER BLENDING STUDY FOR AN AMOUNT NOT TO EXCEED $148,595 AND AUTHORIZE THE CITY MANAGER TO EXECUTE NECESSARY DOCUMENTS.

ALL RIGHT.

CONSIDER AND

[3. Consider and take action on a consulting services agreement with Plummer Associates, Inc. for a source water blending study for an amount not to exceed $148,595, and authorize the City Manager to execute the necessary documents.]

MAYOR AND COUNCIL, AS YOU'RE AWARE, UH, AUBREY CURRENTLY EXCLUSIVELY RELIES UPON GROUNDWATER AS ITS MUNICIPAL WATER SOURCE, AS PART OF OUR LONG RANGE WATER MASTER PLAN.

FUTURE INFRASTRUCTURE PLANNING INCLUDES THE INTRODUCTION OF SURFACE WATER TO MEET THE DEMANDS OF OUR GROWING POPULATION.

THIS CONSULTING AGREEMENT WITH PLUMBER EARTH AND ASSOCIATES WILL, WILL PROVIDE A COMPREHENSIVE SOURCE WATER BLENDING STUDY TO EVALUATE THE OPTIMAL OPERATIONAL TREATMENT AND BLENDING SCENARIOS.

THE STUDY WILL ANALYZE, EXCUSE ME, POTENTIAL WATER QUALITY IMPACTS SYSTEM COMPATIBILITY AND LONG TERM SUSTAINABLE STRATEGIES, AND PROVIDE GUIDANCE ON INTEGRATION WITH FUTURE SURFACE WATER INFRASTRUCTURE.

THE STUDY IS A, IS A CRITICAL FIRST STEP IN ENSURING A RELIABLE, HIGH QUALITY AND RESILIENT WATER SUPPLY FOR OUR COMMUNITY'S FUTURE NEEDS.

THIS STUDY OR THE FINANCIAL IMPACT ON THIS, THE STUDY IS A COMPONENT OF OUR CITY'S WATER MASTER PLAN AND SURFACE WATER DELIVERY PROJECT FUNDING IS PROVIDED THROUGH COS IN, UH, 2024 AND 2025.

I'M SUBBING FOR LEE ANN WILSON.

MAYOR, I MOVE TO APPROVE THE AGREEMENT WITH PLUMBER ASSOCIATES INCORPORATED.

I HAVE SOME, I HAVE SOME QUESTIONS.

CAN WE TALK ABOUT THAT AFTER WE DO THAT? SURE.

WE DO NOW.

I MEAN, I'M NOT THE MAYOR, BUT YEAH, SURE.

UM, ON THE BLENDING ON THIS STUDY, WHAT IS, IS THIS PROVIDING INFORMATION ON THE FEASIBILITY OF DUAL SOURCES WHERE YOU HAVE TWO SEPARATE SYSTEMS OR IS IT BOTH SOLELY FOCUSED ON THE BLENDING OF THE WATERS? EVERYTHING YOU JUST SAID.

IT'S GOING TO TELL US WHAT IS THE BE WHAT IS BEST FOR AUBREY.

DO WE HAVE SEPARATE SYSTEMS? DO WE BLEND AT THIS LOCATION? DO WE BLEND AT THIS LOCATION? HOW MUCH OR DO WE TRY TO KEEP IT SEPARATE? OKAY, SO IT'S MY UNDERSTANDING IT'S A MORE COMPREHENSIVE STUDY THEN.

IT'S A A VERY COMPREHENSIVE STUDY.

WE NEED TO KNOW, 'CAUSE WE NEED TO COME TO YOU WITH PROPER INFORMATION ON, HEY, WE NEED TO BUILD A WATER TOWER.

IF WE, IF WE SEPARATE OUR SYSTEM AND WE HAVE, AND OLD AUBREY IS ON ONE SYSTEM, GROUNDWATER AND WE PUT OTHER PARTS OF AUBREY ON THE SURFACE, WATER, WATER, WE WILL HAVE TO BUILD AN ELEVATED TOWER.

WE NEED TO BE ABLE TO COME BACK WITH A COMPREHENSIVE STUDY THAT TELLS YOU WHY WE NEED THAT $2 MILLION TOWER.

UH, SO IT, IT'S, IT'S VERY COMPREHENSIVE.

THAT'S, THAT WAS MY ONLY QUESTION IS WHETHER IT WAS MORE ENCOMPASSING OR JUST FOCUSED ON THE FUNDING COMPONENT.

SO IT, IT'LL GIVE US SCENARIOS WHAT'S BEST FOR US, UH, IN THE LONG RUN AS PART OF OUR 10 YEAR PLAN AND WHERE DO WE DESIGN FROM THAT POINT.

'CAUSE WE'VE TALKED ABOUT MULTIPLE THINGS.

WE'VE TALKED ABOUT TWO SYSTEMS, THREE SYSTEMS. DO WE JUST GO TO ONE, ONE SOLE SYSTEM AND BLEND EVERYTHING TOGETHER? WHICH OUR FEEDBACK HAS BEEN FROM THE COUNCIL, STAFF AND RESIDENTS THAT WE WOULD RATHER STAY ON GROUNDWATER FOR AS LONG AS WE POSSIBLY CAN BEFORE WE START BLENDING.

UH, SO THAT'S WHAT THIS STUDY WILL GIVE US, IS WHAT IS BEST FOR US AND HOW LONG CAN WE GO WITHOUT BLENDING.

ONE OF THE, ONE OF THE OPTIONS WILL BE HOW LONG CAN WE STAY ON ONE SYSTEM OR, UH, A SEPARATE SYSTEM IN OLD AUBREY.

THANK YOU.

HISTORIC AUBREY .

I'M GONNA START SAYING THAT HISTORIC AUBREY SOUNDS BETTER THAN OLD DOES SOUND BETTER, DOESN'T IT? WHICH I'M JUST SO USED TO PEOPLE CALLING IT OLD TOWN, YOU KNOW.

I'LL SECOND WITH THE COMMENT THAT WE, WE WANT TO KEEP THE WATER THE SAME .

THAT'S THE FEEDBACK WE'VE RECEIVED SO THAT THE REASON FOR THIS STUDY.

CONSIDER AND TAKE ACTION ON A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH BURKHOFF HENDRICKS AND CARTER LLP FOR DOWNTOWN PARKING IMPROVEMENTS FOR AN AMOUNT NOT TO EXCEED $293,500 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS.

ALRIGHT.

WELL IT'S THAT WE HAVE A MOTION BY JEFF AND A SECOND BY CHUCK.

ALL IN FAVOR PASSES FORWARD TO ZERO.

UH,

[4. Consider and take action on a professional engineering services agreement with Birkhoff, Hendricks & Carter, L.L.P. for downtown parking improvements for an amount not to exceed $293,500, and authorize the City Manager to execute the necessary documents.]

MAYOR AND COUNCIL.

THE PROPOSED AGREEMENT WITH BERKOFF HENDRICKS AND CARTER INCLUDES PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION, UH, O AND OVERSIGHT OF

[00:30:01]

DOWNTOWN PARKING IMPROVEMENTS.

THIS PROJECT WILL BE IMPLEMENTED IN TWO PHASES.

COULD WE SHOW THE TWO PHASES POSSIBLY? I THINK YOU'VE ALL SEEN THIS BEFORE.

IT, IT'S REALLY CLOSE TO THE BOTTOM.

START WITH THE OVERALL, I GUESS THAT'S THE OVERALL, UH, IN TOTAL THE PROJECT WILL PROVIDE FOR 134 NEW OFF STREET PARKING SPACES IN DOWNTOWN LOCATED, LOCATED OFF OF SYCAMORE STREET ADJACENT TO COMMERCE.

THE PROJECT ALIGNS WITH THE GOALS AND RECOMMENDATIONS OF THE 2019 DOWNTOWN MASTER PLAN BY ADDRESSING THE NEED FOR EXPANDED PARKING INFRASTRUCTURE TO SUPPORT LOCAL BUSINESS.

SO CITY OF FACILITIES AND COMMUNITY EVENTS.

UH, IN ADDITION TO THE PARKING, THE PROJECT SCOPE INCLUDES NECESSARY DRAINAGE AND STREET IMPROVEMENTS ALONG SYCAMORE AND ELM STREET.

SOME OF THAT'S HAPPENING NOW DOWNTOWN.

IF YOU WANT TO DRIVE THROUGH AND TAKE A LOOK, THAT IS TO ACCOMMODATE INCREASED USAGE AND ENSURE LONG TERM IN INFRASTRUCTURE STABILITY.

THE PROJECT IS INCLUDED IN THE CITY'S APPROVED CAPITAL IMPROVEMENT PLAN AND WILL BE FUNDED THROUGH PROCEEDS FROM THE CO'S OF SERIES 2025 THAT YOU'LL, THAT YOU VOTED ON AT YOUR LAST MEETING.

UH, IF YOU'LL LOOK AT THIS DIAGRAM, THIS IS THE OVERALL, THIS IS PHASE ONE AND TWO COMBINED PHASE.

I THINK WE HAD A LITTLE BIT OF ELECTRICITY DOWN THERE STILL MAY BE.

UH, WOULD YOU GO TO PHASE ONE? PHASE ONE WILL INCLUDE THIS AREA THAT YOU SEE TO THE SOUTH.

UH, YOU CAN SEE THE, THE CROSS HATCH THERE IN RED.

THAT'S THE STORAGE BUILDING THAT YOU PURCHASED ABOUT TWO MONTHS AGO.

THAT'S GOING TO REMAIN FOR THE TIME BEING.

WE NEED THAT STORAGE DOWNTOWN.

UH, WE HAVE UNTIL AUGUST 29TH AND MOST OF THE TENANTS ARE ALREADY OUT AND WE'LL BEGIN USING THAT FOR STORAGE AS WE MOVE FORWARD.

UH, THE PARKING SPACES THAT YOU SEE ADJACENT TO THE FIRE STATION, THOSE WILL BE CROSS HATCHED AS WELL.

WE DON'T WANNA PUT PARKING THERE IMMEDIATELY.

WE WANT THE FIRE DEPARTMENT TO BE ABLE TO USE THAT TO ENTER AND, UH, PULL FORWARD AND THEN BACK INTO THEIR, UH, FIRE STATION AS I HAVE DESCRIBED BEFORE, AND TO EVERYBODY'S GLEE THAT THEY HAVE TO SHIMMY AND SHAKE TO GET IN THERE, UH, AT THIS CURRENT TIME.

UH, ALSO AS PART OF THIS, IT'S NOT SHOWN ON THE DIAGRAM, BUT THE, THE PARKING SPACES FURTHER IS TO THE WEST THAT ABUT THE NEW, UH, TRAIL AND, UH, NATURE TRAIL AND TREES THAT ARE CLOSEST TO THE RAILROAD TRACKS.

EAST.

DID I SAY WEST? I MEANT EAST DID NOT.

THE AREA TO THE EAST.

UH, NEXT TO THE RAILROAD TRACKS WHERE WE HAVE THE, THE NEW, UH, TRAIL GOING IN, THOSE PARKING SPACES WILL BE COVERED.

THAT IS OUR GOAL IS TO GET, UH, EMPLOYEES AND LONG-TERM STORAGE OF VEHICLES UNDERCOVER.

UH, FOUR OF THOSE WILL BE TALL SO THAT WE CAN GET A FIRETRUCK, UH, A RESERVE FIRETRUCK, A RESERVE AMBULANCE IN THOSE SPOTS.

WE'RE TALKING WITH THE ENGINEERS NOW TO MAKE SURE AT LEAST TWO OF THOSE SPOTS ON THAT SIDE ARE LONG ENOUGH TO ACCOMMODATE A FIRE TRUCK OR SOMETHING OF THAT NATURE TO GO IN THERE.

UM, AND AS I SAID, THIS IS PHASE ONE.

WE DO NOT HAVE A TIMEFRAME YET FOR PHASE TWO.

UH, BUT THIS ENGINEERING AND THE TOTAL, I DID NOT HEAR THE TOTAL MAYOR WAS 2 2 93 500 IS TO DO THE ENGINEERING FOR BOTH PHASES SO THAT WE, WE SAVE MONEY BY DOING ALL THE ENGINEERING AT ONCE RATHER THAN TRYING TO, UH, PHASE THEM OUT.

SO WE DO NOT HAVE A, AGAIN, AGAIN, WE DO NOT HAVE A TIMEFRAME FOR PHASE TWO.

WE, WE, THERE'S SOME, STILL SOME PROPERTY WE NEED TO OBTAIN FOR THAT TO OCCUR.

SO THIS IS PHASE ONE.

UH, THERE IS A, A PLAN IN HERE, A TIMING.

I DIDN'T KNOW IT WAS GOING TO TAKE SO LONG, BUT I THINK THE, THE DESIGN PHASE RUNS INTO THE WINTER, THE EARLY MONTHS OF 26.

AND WE'RE NOT UNDER CONSTRUCTION UNTIL ABOUT APRIL OF NEXT YEAR.

I THOUGHT IT WOULD BE MOVE.

I I'M GONNA TRY TO GET THAT MOVING A LITTLE FASTER.

UH, 'CAUSE I WOULD LIKE TO SEE THIS DONE SOONER RATHER THAN LATER.

MY, MY GOAL MAYOR IS FOR US NOT TO BE, UH, UP AGAINST THE PEANUT FESTIVAL NEXT YEAR.

AND THIS IS NOT COMPLETE.

ONE THING I DIDN'T NOTICE BEFORE IS THAT PATHWAY DOWN THE EAST SIDE, YOU KNOW, WE'LL HAVE A FENCE THAT THAT DOESN'T ALLOW PEOPLE TO JUST RANDOMLY CROSS THE TRACKS.

OUR LEASE WITH THE RAILROAD REQUIRES US TO DO A FENCE.

AND THEY KNOW THAT WHEN WE START THESE IMPROVEMENTS, WE ARE GOING TO DO A FENCE.

SO IF ANYONE WANTED TO GO TO MATTHEWS PARK, THERE'S NO ROUTE TO GET THERE WITHOUT WALKING THROUGH THE MIDDLE OF THE PARKING SPACES OR, OR GOING BEHIND THE STAGE AND WALKING THROUGH THE GRASS BEHIND THE MONUMENT.

THERE'S NO SIDEWALK THAT CONNECTS

[00:35:01]

IT.

WELL, I GUESS THAT YOU WOULD SAY WE WOULD GO THROUGH THAT PARKING LOT.

I CAN ASK LEEANN ABOUT THE ENGINEERING OF THAT AND WHAT THE FUTURE PLAN IS FOR GETTING TO MATTHEWS PARK.

BUT OUR, OUR THOUGHT WAS THAT YOU WOULD GO THROUGH VETERANS PARK AND THEN YOU WOULD END UP OVER AT THE RAILROAD TRACKS ON PLUM MM-HMM .

PLUM AND WE WILL HAVE TO BUILD A PEDESTRIAN CROSSING OVER THERE.

AND THAT'S FINE, BUT THERE'S NO SIDEWALK ON THE SIDE OF THE PARK.

ONCE YOU GOT TO THE PARK, YOU'RE JUST IN THE PARK, RIGHT.

THERE'S NO, THERE'S NO SIDEWALK UP AGAINST THOSE PARKING SPACES.

I SEE WHAT YOU'RE SAYING ON THE BACK ON THE EAST BACK SIDE OF THOSE.

I CAN ASK ABOUT THAT.

WE, WE CAN LOOK AT THAT AS PART OF THE ENGINEERING.

ON, ON EITHER SIDE OF THE PARKING SPACES WOULD BE FINE AS LONG AS IT GETS YOU DOWN THERE TO PLUM.

WITH RIGHT NOW, YOU'D HAVE TO WALK INTO THE BACK OF THE STAGE, GO AROUND THE STAGE ACROSS, BEHIND THE RESTROOMS. IS THERE A SIDEWALK IN THE DESIGN BETWEEN THE STAGE AND THE RESTROOMS? YES.

THIS IS AN INITIAL, SO THIS IS A, AN INITIAL DESIGN OVERLAY OF THE PARK THAT THE PARK, THE PARK ON THERE SHOWS THE SIDEWALK THAT CONNECTS THAT.

THAT'S WHAT I THOUGHT IT DID.

THAT'S JUST A LONG WAY TO GO UP AND AROUND.

PEOPLE ARE GONNA CUT ACROSS THE PARKING LOT.

WE CAN LOOK AT, THERE'S PLENTY OF ROOM ON THAT EAST SIDE TO HAVE A A, A CONTINUATION OF.

THE ONLY PROBLEM ON THE EAST SIDE IS THE PEANUT THRASHER ON THE SCALE.

IT CROSSES INTO THE RAILROAD RIGHT OF WAY.

AND WE CAN'T GO, I MEAN, UNLESS I'M WRONG, CAN WE PUT A SIDEWALK AROUND INTO THE RAILROAD RIGHT OF WAY AND GET AROUND THE THRASHER? WE'LL HAVE TO TAKE A LOOK AT IT AND SEE.

WE CAN INCORPORATE ALL, WE CAN INCORPORATE ALL OF THAT INTO A PARK AREA, UH, AND GET US A SIDEWALK.

THERE'S PLENTY OF ROOM THERE.

I'VE MADE A NOTE OF IT AND WE'LL TALK ABOUT IT ON MONDAY WITH THE TEAM.

COULDN'T FIND A WAY TO KEEP PEDESTRIANS FROM WALKING THROUGH THE MIDDLE OF THE PARKING LOT.

ESPECIALLY KIDS TRYING TO GET TO THE PARK.

I RATHER DO THAT.

PEOPLE, PEOPLE DRIVE PRISON, ESPECIALLY IN PARKING.

THAT'S ANOTHER REASON WE NEED BOLLARDS DOWNTOWN .

UH, THAT'LL BE THE NEXT THING WE BRING TO YOU ON ANOTHER PLAN.

UH, WE, WE WANT TO GET THIS STARTED, BUT I WANNA DO A FEASIBILITY STUDY.

WE'RE USING, UH, TEMPORARY BARRICADES RIGHT NOW.

ONCE, ONCE THE CURRENT PARKING LOTS AND, UH, ROADWAYS ARE DONE DOWNTOWN.

WE, WE WANNA PUT IN SOME TEMPORARY BARRICADES TO GET PEOPLE USED TO THE FACT THAT YOU CAN'T DRIVE THROUGH CERTAIN AREAS ANYMORE.

WELL, THE BOLLARDS CUT OFF SYCAMORE, RIGHT? YES.

THE BOLLARDS WOULD CUT OFF SYCAMORE THE LONG TERM.

WE'D HAVE TO CONSIDER THE ALTERNATE ROUTE THAT WE'VE CREATED WHERE THEY CAN CUT FROM ELM TO PLUM THROUGH THE PARKING LOT AND NOT EVEN TOUCH THE SECOND LOT.

YES.

, NICK, ALL THOSE PEOPLE CUTTING THROUGH THOSE SPIKE STRIPS UP OR SOMETHING.

I DON'T KNOW.

WE CAN CUT.

WE'LL PUT SOME.

IT'S A PARKING LOT SO WE CAN PUT SPEED BUMPS IN THE PARKING LOT THAT WOULD DETER PEOPLE.

I DON'T LIKE SPEED BUMPS, BUT I'M SORRY I EVEN SAID THAT WORD.

TRAFFIC CALMING.

DEVICE TRAFFIC.

CALMING DEVICES.

LOTS, LOTS OF ROUNDABOUTS IN THE PARKING LOT.

AND THIS IS JUST A GENERAL CONCEPT ALSO.

UH, WE'LL GET MORE FOR, UH, ONCE WE GET GOING ON THE, THE ACTUAL, UH, DESIGN PHASE.

WE'LL HAVE SEVERAL OPTIONS FOR YOU TO LOOK AT IT BEFORE WE FINALIZE.

YOU COULD PROBABLY MAKE IT CONVOLUTED ENOUGH.

NOBODY WOULD WANT TO CUT THROUGH THE PARKING LOT TO GET RIGHT.

A LITTLE MAZE TO HAVE TO NAVIGATE THROUGH.

FUTURE AGENDA REQUESTS? MAYOR, I DO HAVE ONE ITEM I'D LIKE TO TALK ABOUT.

MAYOR, I MOVE TO APPROVE THE PROFESSIONAL SERVICES AGREEMENT.

I'LL SECOND MOTION OF MY JEFF.

SECOND MY CHUCK.

ALL IN FAVOR PASSES FOUR TO ZERO.

ANY

[Future Agenda Requests]

PROBABLY SEPTEMBER OR OCTOBER AFTER WE GET THROUGH BUDGET SEASON.

UM, LAST MONTH IN THE APPROVAL OF THE ANNEXATION OF THE

[00:40:01]

MCNAT, UM, ROAD AND THEN THE ZONING THEREOF.

THERE WAS A COMMENT MADE ABOUT NOT NOTIFYING PEOPLE OUTSIDE OF THE CITY LIMITS IN THE 200 FOOT.

AND I WOULD LIKE TO LOOK AT THAT ORDINANCE AND MAYBE LOOK AT ADDING PEOPLE THAT LIVE OUTSIDE THE CITY LIMITS TO THAT 200 FOOT NOTIFICATION.

I THINK IT'S ONLY FAIR THAT OUR NEIGHBORS GET NOTIFIED.