[Call to Order]
[00:00:04]
WE ARE GOING TO CALL THIS MEETING TO ORDER AT SIX, OR I MEAN, SORRY, 5:34 PM WE ARE GOING TO, UH, DETERMINE IF A CO IS PRESENT.
WE WILL NOW, NOW STAND FOR THE INVOCATION AND PLEDGE BELIEF.
LET US, LET US BOW OUR HEADS AND PRAYER THIS EVENING.
HEAVENLY FATHER, THANKFUL FOR THE RAIN AND THE COOLER WEATHER AND THE SAFETY AND JUST THE OPPORTUNITY TO BE HERE, UH, TO PERFORM THE TASK.
THAT'S BEEN, UH, THAT'S BEFORE US AS A COMMITTEE, AS A, UH, BOARD WHERE THAT YOU'D CONTINUE TO GIVE US WISDOM AND GUIDANCE AND DILIGENCE IN EVERYTHING WE DO.
AND TAKE US HOME SAFELY THIS EVENING.
I I DILIGENCE TO THE UNITED STATES.
UNITED STATES OF AMERICA, THE REPUBLIC FOR WHICH IT STANDS.
ONE NATION UNDER GOD IN LIBERTY.
LIBERTY, JUSTICE FOR ALL ON TEXAS.
ONE STATE UNDER GOD, ONE AND INDIVISIBLE.
[Community Announcements]
ALL RIGHT.MOVING TO COMMUNITY ANNOUNCEMENTS.
WE HAVE THE CHRISTMAS TREE LIGHTING IS DECEMBER 4TH AT VETERANS PARK.
AND BEFORE THAT THEY'RE GONNA HAVE THE CHAMBER COM CHAMBER OF COMMERCE OPEN HOUSE AT 4:00 PM PRIOR TO THE CHRISTMAS TREE LIGHTING ON DECEMBER 4TH.
DOES ANYBODY ELSE HAVE ANY COMMUNITY ANNOUNCEMENTS? UH, THERE'S A CHAMBER LUNCH CHAMBER LUNCHEON TOMORROW, I BELIEVE.
ARE THERE ANY CITIZENS PRESENT WHO WISH TO ADDRESS THE BOARD? I DO NOT SEE ANYBODY.
[Consent Items]
MOVING TO CONSENT ITEMS. SO APPROVE THE MINUTES OF OCTOBER 21ST, 2024 NDD BOARD AND APPROVE MONTHLY FINANCIAL REPORT.DOES ANYONE WISH TO REMOVE AN ITEM FROM CONSENT, AGENDA ITEM, OR DO I HAVE A MOTION TO APPROVE THE CONSENT AGENDA ITEM? A MOTION TO APPROVE THE CONSENT ITEMS AS PRESENTED.
I HAVE A MOTION BY TIM AND A SECOND BY TODD.
ALL THOSE IN FAVOR? ALL RIGHT.
CONSENT AGENDA PASSES SEVEN TO ZERO.
[New Business (Part 1 of 2)]
NEW BUSINESS.UM, CONSIDER AND TAKE ACTION ON THE FINAL DRAFT OF THE STRATEGIC PLAN FROM CATALYST COMMERCIAL.
CAN Y'ALL HEAR ME OKAY? IT'S NOT, I'M NOT ABLE TO REALLY RAISE IT UP, SO HOPEFULLY IT'S PICKING UP.
SO, AS YOU ALL HAVE BEEN THROUGH THE PROCESS SINCE APRIL, UH, WITH CATALYST DOING OUR STRATEGIC PLAN AND GETTING ALL OF THE INFORMATION GATHERED, THE DATA GATHERED, THE INTERVIEWS DONE, THE ENGAGEMENT DONE, WE ARE NOW AT THE STAGE WHERE WE HAVE A FINAL DRAFT.
YOU ALL WERE SENT THIS FINAL DRAFT AND A CHANCE, HAD A CHANCE TO REVIEW IT FOR TONIGHT'S MEETING.
IN FRONT OF YOU THOUGH, ARE THE GOALS THAT WERE ON THE LAST FEW PAGES OF THAT FINAL DRAFT.
I JUST WANNA GIVE YOU A CHANCE TO LOOK AT THESE AGAIN.
UM, IN CASE YOU HAVE ANY QUESTIONS, OUR CONSULTANT, CHRIS BRANDHAM IS HERE.
IF YOU HAVE ANY QUESTIONS ON WHAT YOU READ OVER IN THE FINAL DRAFT, UH, WE DO HAVE THE PLAN THAT WE CAN PULL UP ON THE SCREEN IF YOU HAVE ANY QUESTIONS ABOUT THAT.
BUT WE ARE TO THE STAGE WHERE WE NEED TO APPROVE CHAIN, MAKE CHANGES, OR, UH, YOUR CHOICE TO MOVE ON WITH THE STRATEGIC PLAN.
AND SO TONIGHT WE HAVE, UM, THIS ITEM FOR YOUR CONSIDERATION.
AND IF YOU WANT TO TAKE A LOOK AT SOME OF THE INFORMATION IN THE STAFF REPORT, I DID SEND YOU.
THE ONLY THING I'M JUST GONNA HIGHLIGHT TO Y'ALL IS, UM, THAT WE STILL HAVE SOME, UH, WE STILL HAVE SOME PROCESSES TO GO THROUGH WITH THE CONSULTANT.
SO WE STILL HAVE SOME REMAINING EXPENSES WITH THE PLAN, BUT FOR THE MOST PART, IN THE LAST SIX MONTHS, THEY HAVE WORKED REALLY HARD,
[00:05:01]
UH, PER THE AGREEMENT WE'VE HAD WITH THEM TO GET EVERYTHING READY.WE WILL BE GETTING BOUND COPIES OF THIS PLAN.
SO DO NOT WORRY ABOUT PRINTING OUT ALL 77 OR 78 PAGES.
DON'T, UH, DON'T WORRY ABOUT PRINTING THAT.
UM, BUT IT'LL BE A WORK IN PROGRESS.
IT'S A WORKING, LIVING DOCUMENT THAT AS THINGS CHANGE, UH, CHRIS CAN TELL YOU THAT WE WILL HAVE TO GO BACK AND REVISIT SOME THINGS, BUT WE DO HAVE SOME GOALS INITIALLY FOR THE NEXT THREE TO SIX MONTHS, TO NINE MONTHS TO A YEAR THAT, UH, IS WHAT REALLY IS ON THIS SHEET THAT Y'ALL WOULD WANNA TAKE A LOOK AT.
SO, UM, YOU KNOW, IF WE HAVE SOMETHING WE SEE THAT WE WANNA CHANGE OR ADD TO IT, UH, OR MOVE UP FROM MAYBE TWO YEARS FROM NOW AND SAY, WE WANNA DO THIS, THIS YEAR, WE CAN DO THAT.
AND THOSE DOLLAR SIGNS REPRESENTED ARE JUST KIND OF LET YOU KNOW A RANGE OF WHAT THOSE THINGS CAN, CAN COST OR WILL IMPACT ON OUR BUDGET.
DOES ANYBODY HAVE ANY QUESTIONS? I KNOW, TIM, YOU HAD SOME HIGHLIGHTS.
IT'S, IT'S THINGS THAT, THAT I'M JUST INTERESTED FOR THE FUTURE.
UM, MAYBE JUST FOR CONTEXT ON THE COST, HOW MUCH, YOU KNOW, LIKE A RESTAURANT HAS A $1 TWO DOLL OR WHATEVER DOLLAR SIGN, SO MAYBE THE RANGE OF POTENTIAL COSTS FOR SOME OF THE BIGGER ITEMS ON THERE.
IF YOU ESTIMATED THAT, I THINK GENERALLY THE, THE $1 SIGN IS MAYBE FIVE TO 10 THOU FIVE TO 10,000 OR LESS.
TWO IS UNDER 50 AND THREE IS 50 TO THE SKY KIND OF THING.
SO, UM, I HESITATE TO PUT, UH, YOU KNOW, AN EXACT COST ON SOME OF THESE JUST BECAUSE THAT COULD CHANGE.
AND, YOU KNOW, THERE'S NUANCE TO IT.
UH, YOU KNOW, IF YOU'RE DOING A A 3 77 OVERLAY, FOR EXAMPLE, DEPENDING ON HOW DEEP YOU WANTED TO GO, THAT WOULD CHANGE THAT COST QUITE A BIT FOR SURE.
BUT THAT GIVES YOU KIND OF A GENERAL IDEA.
AND ONE ITEM WE HAD TALKED ABOUT, UM, ACTUALLY EARLIER THIS WEEK, CHRISTINA AND I TALKED ABOUT WAS A HOSPITALITY ANALYSIS.
AND I TOLD HER I'D GET BACK TO HER AFTER TALKING TO A GUY THAT WE'VE USED QUITE A BIT FOR, FOR THOSE.
AND CHRISTINE, THAT COST IS ABOUT 15,000 FOR A, A HOTEL STUDY THAT GIVES YOU KIND OF DEMAND, UM, ROOM DEMAND, YOU KNOW, GIVES YOU CERTAIN FLAGS THAT WOULD LIKELY WORK IN THIS AREA.
AND THEN IT WOULD GIVE YOU KIND OF, UM, A LEVEL OF SERVICE THAT WOULD BE EXPECTED OUT OF A, UM, THE DEMAND FOR A HOTEL, IF IT'S GONNA BE A FULL SERVICE HOTEL OR A LIMITED SERVICE, UM, ET CETERA.
BUT WOULD IT HAVE A PLAN OF ACTION BASED ON THE FLAGS? I MEAN, LIKE IF IT SAYS IT'S MARRIOTT OR WHOEVER, CHOICE HOTELS IN, I MEAN, HOW DO WE GO ABOUT YEAH.
IT'S REACHING OUT TO THEM AND OKAY.
YOU KNOW, GIVING THEM SITES AND TALKING WITH, UH, WITH THEM.
SO POTENTIAL SITES WOULD BE IN THAT PLAN IN THAT 15,000 THAT SUPPOSED BE SOMETHING WE'D WORK WITH CHRISTINE ON.
IN THAT QUESTION ON THAT, IT, WHAT WE WERE TOLD AT TML IS THAT NORMALLY WE LET THE, WE REACH OUT TO A GROUP BECAUSE THEY HAVE THEIR OWN ANALYSIS PER LIKE MARRIOTT.
SO HOW DOES THAT, I MEAN, WHAT IS YOUR I EXPERIENCE ON THAT? THEY'LL DO, YOU KNOW, SOME OF OUR INTERNAL ANALYSIS, BUT JUST HAVING THAT PREPARED AHEAD OF TIME IS USUALLY A GOOD THING.
JUST GIVING THAT INFORMATION TO THEM 'CAUSE OKAY.
UM, YOU KNOW, YOU MAY BE GOING AFTER SOMEBODY THAT HAS, UM, KIND OF NO BUSINESS BEING HERE OR NO INTEREST IN BEING HERE BECAUSE IT JUST DOESN'T WORK WITH THEIR MODEL.
UM, SO YOU CAN BE CHASING YOUR TAIL, RIGHT? THAT'S KIND OF, YEAH.
FIT WHAT THEY'RE LOOKING FOR, BUT THAT'S SOME ADVICE THAT WE GOT IT.
BUT THAT DIDN'T KIND OF, THAT MAKES A LOT MORE SENSE WHAT YOU'RE SAYING.
UM, BUT I JUST WANTED TO THROW THAT IN, THAT THAT'S SOMETHING THAT WE SHOULD START IN PROBABLY IMMEDIATELY.
AND THAT DOESN'T MEAN THAT YOU NEED TO, YOU KNOW, THAT IF YOU WANT HOSPITALITY, WHICH FROM ALL THE CONVERSATIONS WE'VE HAD, SEEMS LIKE THAT'S A, A HOT TOPIC.
THAT DOESN'T NECESSARILY MEAN THAT YOU GO FROM HOSPITALITY.
MIGHT BE INTERESTING TO SPENDING, YOU KNOW, $15,000 ON A HOTEL STUDY.
BUT FOR SURE THERE'S SOME OTHER STUFF THAT YOU COULD DO TO JUST GET A BETTER IDEA OF IF THAT'S SOMETHING THAT'S FEASIBLE, UM, IN THE MEANTIME.
AND THEN, THEN YOU CAN DO THAT AT A LATER DATE.
AND LIKE, UH, ACTUALLY ONE MORE THING.
[00:10:01]
A LIVING DOCUMENT, SO YES.THIS IS JUST KIND OF THE START OF IMPLEMENTING THOSE GOALS.
SO, UM, JUST BECAUSE IT'S ADOPTED AS IT STANDS RIGHT NOW DOESN'T MEAN THAT THE DOCUMENT ISN'T GONNA CHANGE.
UM, I HATE TO, I HATE TO PRINT THESE THINGS 'CAUSE THEY CHANGE SO MUCH
I UNDERSTAND IT LIKE A WASTE OF PAPER, BUT THAT'S FINE.
AND I CAN SHARE THE ELECTRONIC DOCUMENT WITH THEM.
SO I, I WILL PUT THE ELECTRONIC DOCUMENT ONCE EVERYTHING'S FINAL, UM, IN YOUR FOLDERS THAT WE SHARE WITH Y'ALL SO THAT Y'ALL HAVE AN ACCESS TO IT ELECTRONICALLY AS WELL.
DO I HAVE A MOTION, DO I HAVE A MOTION TO APPROVE THE FINAL DRAFT OF THE AUBREY MDD STRATEGIC PLAN WITH THE CHANGES? WITH NO CHANGES? SORRY, CAN I SAY SO MOVED OR DO I HAVE TO CALL OUT THE
I HAVE A MOTION BY MIKE, A SECOND BY AARON.
ALL THOSE IN FAVOR? ALL RIGHT.
MOVING ON TO AUBREY MDD BOARD TRAINING.
UM, IF, IF YOU DON'T MIND, I'M WAITING ON OUR FINANCE DIRECTOR.
HE'S JUST PULLED IN, BUT HE WAS GONNA, HE'S RIGHT.
UM, BUT I'M GONNA MOVE THIS BACK NOW THAT WE'RE, OKAY.
SO WE, UM, HAVE SOME PACKETS IN FRONT OF YOU.
I'M GONNA GO THROUGH THOSE REAL QUICK AND THEN MIKE'S GONNA COME OVER AND TAKE OVER AND START THAT SECTION OF THE TRAINING.
BUT I DO WANNA POINT OUT TO YOU THE BINDERS YOU'VE BEEN GIVEN, UM, ARE FOR YOUR INFORMATION THAT HAVE FILES AND OR, UH, DOCUMENTS YOU'LL NEED FOR REFERENCE THROUGHOUT THE YEAR.
I DID GIVE YOU ALL A CONTACT LIST JUST NOW.
PLEASE CHECK YOUR INFORMATION ON THAT.
IF I HAVE SOMETHING WRONG, I'LL REPRINT 'EM AND, AND GIVE THOSE BACK OUT TO Y'ALL.
UM, BUT THAT'S JUST, SO Y'ALL HAVE EACH OTHER'S PHONE NUMBERS, CELL NUMBERS, BUT YOU'LL GET INTO SOME OPEN MEETINGS ACT TRAINING THAT WILL HELP YOU WITH KNOWING
UM, SO THEN WE ALSO HAVE, UM, YOUR BYLAWS.
IF YOU DO NOT HAVE A COPY OF THE BYLAWS, I DO HAVE A COUPLE EXTRA COPIES WITH ME.
'CAUSE YOU'LL NEED THOSE FOR REFERENCE FOR TRAINING TODAY.
UM, AND SOME OF YOU ORDERED NAME TAGS, I'VE GOT THOSE FOR YOU.
I'M GONNA GET THE SHIRTS ORDERED.
UM, BUT WE ALSO HAVE OTHER BUDGET ITEMS IN YOUR BINDER THAT MIKE WILL BE GOING OVER.
AND I WANT TO, UH, JUST LET YOU KNOW IF YOU DON'T HAVE THOSE TONIGHT, HE'S, WE'RE GONNA HAVE SOME OF THAT ON THE OVERHEAD FOR YOU.
UM, AND THEN WE WILL HAVE, UH, DINNER, UH, AT SIX 30 WE'LL HAVE A CHANCE TO BREAK OUT AND GO DO THE RECESS INTO THE PROGRAM ROOM.
WE'LL HAVE A BREAK, DO OUR EXECUTIVE SESSION, THEN WE'LL COME BACK AND WE WILL HAVE OUR ATTORNEY TRAIN US ON THE REST OF THE DOCUMENTS AND OTHER RULES AND STATUTES AND LAWS THAT Y'ALL HAVE TO KNOW AS A BOARD.
SO, UM, IF THERE'S ANY QUESTIONS ABOUT SOMETHING AS YOU GO, DON'T HESITATE TO ASK.
UH, BUT WE DO, WE ARE TRYING TO KEEP ON TIME WITH Y'ALL'S IN RESPECT OF Y'ALL'S TIME TOO.
NOT HAVE Y'ALL HERE FOR MORE THAN THREE HOURS OR SO.
UH, NO MORE THAN THREE HOURS IS WHAT I'M PROMISING.
AND SO IF WE DON'T GET THROUGH EVERYTHING TONIGHT, WE'LL JUST CONTINUE INTO DECEMBER WITH SOME TRAINING, UM, THAT WAY WE'RE FRESH AND CAN RETAIN EVERYTHING.
BUT, UH, ALL THIS AS WELL IS IN YOUR SHARED FOLDER ONLINE.
UH, IN THAT FILE I GAVE Y'ALL EVERY MONTH, IT'S IN YOUR NOVEMBER FOLDER.
SO IF YOU MISS SOMETHING ON A PRESENTATION, WANNA GO BACK AND LOOK AT IT, IT'S THERE.
COULD WE GET JUST END OF THE HOUSE? YES, PLEASE.
ON THERE IS A SLIDE OVER HERE AND THAT IS A SPEAKER NOTE THAT YOU'RE WELCOME.
ARE Y'ALL, ARE Y'ALL GETTING FEEDBACK? YES, THERE IS A LITTLE BIT OF FEEDBACK.
SEEING Y'ALL FINANCIALS RIGHT NOW, THE OCTOBER FINANCIALS THAT MIGHT BE USING THIS TO TRAIN ON HOW WHAT YOU'RE LOOKING AT, YOU SEE FINANCIALS,
[00:15:01]
STARTED, UM, I THINK, UH, TONIGHT I'LL FOCUS ON WHAT WE DO, UH, SPECIFIC TO THESE FINANCIAL STATEMENTS.'CAUSE IT'S PRETTY STRAIGHTFORWARD FINANCIALLY.
WE HAVE A BALANCE SHEET, WE HAVE A REVENUE AND EXPENSE, A P AND L.
AND THEN I ALSO PROVIDE A DETAILED LISTING, WHICH IS A SUMMARY OF ALL THE ACTIVITY THAT TAKES PLACE DURING THE PERIOD.
UM, THE OTHER THING I WANTED TO MENTION IS THE PROCESS WE FOLLOW FOR THE MDD IS THE SAME PROCESS WE FOLLOW FOR THE CITY.
SO YOU'RE ON THE SAME CLOSE CYCLE.
AND ALL THE RULES AND REGULATIONS THAT WE FOLLOW FROM PURCHASING TO BUDGETING, ALL THE TIMING AND CUTOFFS AND THE AUDIT IS ALL THE SAME AS WE DO WITH THE CITY.
SO WE'RE ENSURED THAT YOUR PROCESSES ARE, UH, FOLLOWED, UH, AS THE CITY AND THEY'RE AUDITED AS THE CITY.
SO IT'S GOOD CONTROL, UM, OVER WHAT WE DO.
THINGS, FOR INSTANCE, AS PROJECTS COME THROUGH, IF AN INVOICE EXCEEDS A CERTAIN LIMIT, WE HAVE A PROCESS FOR THAT.
SO I'M HAPPY TO ANSWER ANY QUESTIONS.
I'M GONNA GO THROUGH THIS 'CAUSE I WANT TO MAKE SURE YOU ALL UNDERSTAND WHAT THE NOMENCLATURE IS IN THE FINANCIAL STATEMENTS, BUT ALSO GIVE YOU A CHANCE TO ASK ME ABOUT MAYBE SOME OF THE SPECIFICS.
SO THE FIRST PAGE, I'VE GIVEN YOU ALL A PACKET.
UM, I THOUGHT IT'D BE EASIER JUST TO GO THROUGH THIS AND KIND OF SUMMARIZE FOR YOU WHAT WE'RE LOOKING AT.
SO THE FIRST ONE IS THE REVENUE AND EXPENSE REPORT.
IT IS A FOUR PAGE REPORT AND IT STARTS WITH A SUMMARY SHEET.
SO THAT FIRST SHEET YOU HAVE THERE IS JUST A SUMMARY OF WHAT'S BEHIND IT.
SO IF YOU LOOK AT THE, THE COLUMNS, YOU'VE GOT CURRENT BUDGET, CURRENT PERIOD, AND YEAR TO DATE ACTUAL.
SO OBVIOUSLY THIS IS THE FIRST MONTH OF THE FISCAL YEAR.
SO THE YEAR TO DATE IS THE SAME AS THE CURRENT PERIOD.
THE BUDGET IS THE FULL YEAR BUDGET.
WE, WE KNOW THAT THE TAXES, UH, RELATED TO MDD IS STRICTLY SALES TAX.
SO IF YOU, I THINK WE'LL FLIP OVER TO THE NEXT PAGE.
I'LL JUST GIVE YOU THE SUMMARY RESULTS ON THE CURRENT BUDGET.
WE HAVE REVENUE OF 1,000,001 OH TWO.
THE MISCELLANEOUS AMOUNT THERE IS INTEREST INCOME AND ALSO A LITTLE BIT OF RENT WE GET FROM THAT PURCHASE WE MADE LAST YEAR.
UM, SO THE REVENUE IS 1,000,102 AND THE EXPENSES ARE 782,000, RESULTING IN A BUDGET SURPLUS OF 319,000.
SO IF YOU FLIP TO THE NEXT PAGE, THAT IS A SUMMARY OF THE REVENUE.
SO IT JUST BREAKS OUT, EXCUSE ME, THE REVENUE OF, UH, BUDGET THERE.
THE FIRST MONTH WE COLLECTED 91,000.
IT'S A LITTLE BIT HIGHER THAN THAN THAT, BUT UH, IT DOES FLUCTUATE A LITTLE BIT.
UM, BUT WE DO, UH, EXPECT THE 9 75 TO BE A CONSERVATIVE ESTIMATE.
SO THE THING I WANTED TO TALK TO YOU ABOUT IS YOU GUYS BUDGETED THE SAME WAY WE DID IN THE CITY CONSERVATIVELY.
SO YOUR EXPENSES ARE PROBABLY CONSERVATIVE, WHICH MEANS THEY'RE PROBABLY HIGHER AND THE REVENUE IS CONSERVATIVE, MEANING IT'S PROBABLY A LITTLE BIT LOWER.
SO WE WOULD EXPECT THAT WE WOULD BE ON TRACK FOR THAT SURPLUS, BUT THINGS CAN CHANGE.
UM, SO I SHOULD MENTION THAT, UM, THE BUDGET IS NOT CAST IN STONE.
IF SOMETHING COMES UP AND WE HAVE TO MAKE A CHANGE, WE CAN GO AHEAD AND DO THAT.
BUT WE HAVE TO GO THROUGH A PROCESS.
CITY COUNCIL HAS TO APPROVE THE AMENDMENTS TO THE BUDGET.
UM, BUT IF THAT HAPPENS, WE'LL, WE'LL, UH, BRING THAT FORWARD.
THE ONE THING THAT CAUSES AMENDMENTS TO A BUDGET IS THAT THE END, WHEN YOU'RE DOING YOUR BUDGET, YOU CAN'T PREDICT THE FUTURE.
NOBODY CAN, AND THERE MIGHT BE PROJECTS IN PROCESS THAT HAVEN'T BEEN STARTED OR COMPLETED THOSE ROLL OVER TO THE NEXT YEAR.
AND YOU MAY NOT HAVE KNOWN TO BUDGET THAT, OR YOU MIGHT HAVE BUDGETED TOO LITTLE FOR IT.
THAT'S TYPICALLY A BUDGET AMENDMENT THAT WE HAVE TO DO.
ANY QUESTIONS ON THE REVENUE BEFORE I MOVE ON TO THE EXPENSE? OKAY, SO IT'S LABELED PAGE THREE.
AND IT IS THE REVENUE AND EXPENSE SUMMARY.
AND YOU CAN SEE THE PERSONNEL PIECE.
WE BREAK OUT THE VARIOUS PIECES.
HAPPY TO DISCUSS ANY OF THOSE IF YOU HAVE ANY QUESTIONS ON WHAT THEY ARE.
UM, AND THEN YOU CAN SEE YOU GO DOWN MATERIAL SUPPLY, REPAIRS, MAINTENANCE, ET CETERA.
THE SECTION, UH, IF YOU LOOK DOWN AT THE BOTTOM OF THE PAGE, MISCELLANEOUS,
[00:20:02]
YOU'VE GOT, UH, A COUPLE OF BIG ITEMS. I MEAN, UH, PROPERTY PURCHASE, SOME OF THOSE, UH, CAN GET PRETTY SIZABLE.SO THE PROPERTY PURCHASE, YOU SEE WE HAVE 150,000 IN THE BUDGET THERE.
AND THEN THE LAST PIECE, WE HAVE ADMINISTRATIVE FEES.
SO I TALKED TO YOU ABOUT ADMINISTRATIVE FEE.
THAT IS THE FEE THAT, THAT THE MDD PAYS FOR ADMINISTRATIVE SUPPORT.
SO IT'S, IT'S THE, THE BASIC ACCOUNTING, DEBIT AND CREDIT STUFF.
PAYING BILLS, PAYING PAYROLLS, BUT ALL THE WAY THROUGH THE PROCESS TO THE FINANCIAL AUDIT THAT TAKES PLACE AT THE END OF THE YEAR.
SO THAT'S A, A FIXED FEE OF 1450 PER MONTH.
THAT'S WHAT WE APPROVED Y'ALL LAST MONTH.
IS THERE ANY REASON WHY THAT ISN'T UNDER CONTRACT SERVICES? NO, IT'S, UH, IT'S JUST WHERE IT FALLS OUT WHEN WE ASSIGN THE ACCOUNT NUMBER
SO OUR, I SHOULD TALK TO YOU ABOUT THAT.
SO, UH, YOUR FINANCIALS ARE UNDER A SOFTWARE PROGRAM CALLED INCODE, WHICH IS A TYLER TECH PRODUCT.
IT IS, I, I DON'T KNOW FOR SURE, BUT I, I'VE HEARD IT CALLED THE CADILLAC OF FINANCIAL SYSTEMS FOR CITIES.
SO FROM A STANDPOINT OF THE FINANCE DIRECTOR, IT'S A VERY GOOD PRODUCT.
WORKS WELL FOR ME, BUT THERE, THERE ARE SOME THINGS WHERE, I MEAN, I COULD CHANGE THAT ACCOUNT TO ONE OF THE ONES THAT WOULD BE UNDER CONTRACT SERVICES.
SO I SHOULD MENTION TO YOU, UM, YOU, YOU ALL SHOULD FEEL FREE TO WHEN YOU'RE TALKING ABOUT THE FINANCIALS, IF THERE'S SOMETHING YOU'D LIKE TO SEE DIFFERENT, DEFINITELY RUN THAT, UM, THROUGH CHRISTINE.
SHE, SHE CAN GET WITH ME AND WE CAN DECIDE IF, IF IT'S CRAZY HARD TO DO, I'LL, I'LL TELL YOU WHY.
BUT IT SHOULDN'T BE, I MEAN, WE HAVE A LOT OF FLEXIBILITY.
IF IT HELPS YOU KEEP TRACK OF WHAT YOU'RE DOING AND ANSWER QUESTIONS YOU MIGHT GET.
SO THAT'S THE REVENUE EXPENSE.
PRETTY SIMPLE, STRAIGHTFORWARD.
WE, UH, WE RUN PAYABLES EVERY THURSDAY, EXCEPT FOR TOMORROW.
UH, DEPENDING ON, UH, THE TIMING OF, UH, WHEN WE SIGN 'EM.
SO THE MAYOR AND THE MAYOR PRO TEM OR DEPUTY MAYOR PRO 10, TWO OF THEM HAVE TO SIGN ALL OUR CHECKS.
UM, SO THAT'S KIND OF THE TIMING.
THE OTHER THING IS, IS THE MDD MEETS GENERALLY KIND OF EARLY IN THE MONTH.
AND THAT MEANS THAT I HAVEN'T GOTTEN ALL THE BILLS YET FROM VENDORS.
GENERALLY, BOTH OF THE PAYROLLS ARE IN, WE DO 26 PAYROLLS A YEAR.
SO BASICALLY TWO A MONTH EXCEPT NOVEMBER.
AND SOME OTHER MONTH YOU GET THREE.
BUT FOR THE MONTH OF OCTOBER, FOR INSTANCE, BOTH PAYROLLS ARE IN.
BUT IF YOU HAVE A REALLY EARLY ONE, AND I HAVEN'T DONE PAYROLL YET, YOU MIGHT SEE THE EXPENSES ARE WAY DOWN.
OR WE MIGHT BE EXPECTING A BIG BILL MAYBE FROM OUR LAWYERS.
I DON'T KNOW,
WE DO WHAT'S CALLED A HARD CLOSE AT THE END OF SEPTEMBER.
I ACTUALLY RECORDED EXPENSES NOT FOR MDD BUT FOR THE CITY FOR SEPTEMBER.
AND I WON'T CLOSE MDD UNTIL I GET ALL OF THAT STUFF IN, WHICH WILL HAPPEN IN THE NEXT COUPLE WEEKS.
SO THAT'S THE ONLY MONTH WE DO A HARD CLOSE THROUGHOUT THE YEAR.
IF THERE'S A BIG ITEM, FOR INSTANCE, A BIG ITEM FOR THE CITY IS THE REPUBLIC TRASH PICKUP, ALMOST $200,000.
WELL, I WON'T PUBLISH THE FINANCIALS FOR THE CITY UNTIL I GET THAT.
OR IF I DON'T GET IT, I'LL BRING IT IN AN UPDATED ONE.
BUT FOR Y'ALL IT'S PRETTY, UH, PRETTY GOOD.
WE USUALLY GET VIRTUALLY ALL OF YOUR EXPENSES IN.
SO ANY QUESTIONS ON THE REVENUE EXPENSE? OKAY, NOW, BALANCE SHEET.
SO IF YOU LOOK AT THE BALANCE SHEET, THE FIRST ITEM IS THE CASH.
THE SECOND ITEM IS CALLED CLAIM ON CASH.
AND THE THIRD ITEM IS CALLED INVESTMENT ACCOUNT.
IF YOU ADD THOSE THREE TOGETHER, THAT IS THE AMOUNT OF CASH THAT WE HAVE IN THE BANKS.
THE FIRST LINE IS AT, AT OUR POINT BANK ACCOUNT FOR MDD.
THE SECOND ONE IS THE EXPENSES THAT THE CITY HAS PAID ON BEHALF OF THE MDD.
EVERY NOW AND THEN, I WILL TRANSFER CASH TO MAKE THAT GO TO ZERO.
AND THEN THE THIRD ITEM IS THE CASH THAT IS IN OUR INVESTMENT ACCOUNT.
AT LOGIC, THEY'VE BEEN EARNING
[00:25:01]
ABOUT 5%.UH, LAST YEAR AT THIS TIME WE WERE EARNING ABOUT FIVE, FIVE AND A HALF PERCENT.
THIS YEAR IT'S DROPPED BELOW FIVE AND WE EXPECT THAT TO COME DOWN.
AND WE'VE HOPEFULLY REFLECTED THAT IN THE BUDGET THAT IT WOULD BE COMING DOWN.
AND THEN THAT THE NEXT ITEM, SALES TAX RECEIVABLE, THE COMPTROLLER IS ABOUT TWO MONTHS BEHIND.
WELL, EXACTLY TWO MONTHS BEHIND.
SO AT THE END OF A FISCAL YEAR, I HAVE TO ADJUST THIS RECEIVABLE.
USUALLY IT GOES UP 'CAUSE WE'RE GROWING.
SO THAT RECEIVABLE, UH, AT 1 59 WAS ON THE BOOKS AT NINE 30 OF 23.
I HAVEN'T YET RECORDED THE ADJUSTMENT TO THAT FOR NINE, BECAUSE I DON'T KNOW YET.
I'LL HAVE TO SEE WHEN THAT SECOND ONE COMES IN.
AND THEN WE WILL, UH, RECORD AN ADJUSTMENT SO THAT RECEIVABLE WILL GO UP A LITTLE BIT.
SO IT'S, UH, IT JUST SITS THERE AT THE 6 96.
YOU'LL SEE THAT, UH, NOT CHANGING BUILDING AND IMPROVEMENTS.
IT'LL GO UP DEPENDING ON IF WE ADD SOMETHING, IT'LL GO DOWN.
IF WE GET RID OF SOMETHING, THE ACCUMULATED DEPRECIATION WILL GO UP.
AND WHAT THAT IS, IS JUST LIKE IT SAYS, IT'S THE ACCUMULATION OF ALL THE DEPRECIATION EXPENSE THAT'S RECORDED OVER THE YEARS AGAINST THE ASSETS THAT ARE DEPRECIABLE.
SO YOU DON'T HAVE TOO MUCH, I DON'T REMEMBER EXACTLY WHAT IT IS.
YOU DON'T HAVE A LOT OF EQUIPMENT.
SO IT'S GONNA BE BUILDING IMPROVEMENTS AND BUILDINGS AND THINGS LIKE THAT, THAT ARE BEING DEPRECIATED.
SO THAT'S THE ASSETS, THE LIABILITIES, THERE'S VERY FEW, UH, THE ACCOUNTS PAYABLE, IT SAYS POOLED.
IT'S BECAUSE WE USE A, IT'S CALLED A POOLED BANK ACCOUNT.
SO IT'S JUST ONE BANK ACCOUNT AND ALL THE CHECKS ARE WRITTEN AGAINST IT.
AND THE ACCOUNTING SYSTEM KEEPS TRACK OF WHERE THE LIABILITIES AND EXPENSES ARE.
SO IN THIS CASE, UH, AT WHEN I RAN THIS REPORT, THERE'S ONLY $315 THAT, THAT WILL CONSTANTLY CHANGE, BUT IT SHOULD BE A SMALL NUMBER.
THE ACCRUED VACATION, LIKE THE RECEIVABLE, THAT IS AN ACCRUAL LEFTOVER FROM LAST YEAR.
SO SEPTEMBER OF 2023, I WILL ADJUST THAT, THAT NUMBER WILL GO UP BECAUSE THE TIMING OF THE PAYROLL.
AT THE END OF FISCAL 2024, WE STILL HAD A FULL PAYROLL AND A WEEK.
SO THAT'LL BE OCCURRING THREE WEEKS WORTH OF PAYROLL.
SO THAT NUMBER WILL GO WAY UP.
UH, AND THEN FUND BALANCE, UM, IF YOU LOOK DOWN, I PUT A LITTLE NOTE THERE.
THAT WAS A SURPLUS FROM FISCAL 24 BECAUSE I HAVEN'T CLOSED THE YEAR AND ROLLED THOSE NUMBERS FORWARD.
IT HASN'T GONE INTO FUND BALANCE YET.
SO I'M STILL SITTING THERE AS A SURPLUS.
AND IT GIVES US A LITTLE NOTE THERE.
IT SAYS WE'LL CLOSE TO FUND BALANCE.
PRETTY SIMPLE, BUT VERY IMPORTANT THAT, UH, ESPECIALLY THE CASH, KEEP AN EYE ON THAT.
I DO RECONCILE THE BANK ACCOUNTS EVERY MONTH.
TRY TO GET THEM DONE BEFORE THE 10TH OF THE MONTH SO THAT WHEN I DO PRESENT OR PREPARE THE FINANCIAL STATEMENTS, THERE'S NO SURPRISES.
THAT'S WHERE SURPRISES ARE IN THE CASH ACCOUNTS.
WE HAVE ABOUT 20 BANK ACCOUNTS.
SO THE SYSTEM HELPS US RECONCILE THOSE AND, UH, WE KEEP THOSE IN ORDER.
SO ANY QUESTIONS ON THE BALANCE SHEET? WHAT'S THE, UM, IN THE INVESTMENT ACCOUNT? IS IT JUST LADDER CDS OR WHAT ARE THEY DOING? YEAH, IT'S A, A POOLED INVESTMENT ACCOUNT.
GOVERNMENT INVESTMENTS, UM, EXACTLY WHAT THEY'RE INVESTING IN.
I'D, I'D HAVE TO LOOK AT THAT.
IF YOU GO TO LOGIC, UH, THEIR WEBSITE GIVES YOU ALL OF THAT INFORMATION OKAY.
I CAN MOVE CASH IN AND OUT OF IT.
I DON'T HAVE TO WAIT SIX MONTHS OR A WEEK OR ANYTHING.
UM, IT IS, UM, RIGHT NOW IT'S EARNING, UH, OUR INVESTMENT, UH, INVESTMENT ACCOUNT, LIKE I SAID IS ABOUT 5%.
UM, OUR POINT BANK ACCOUNT IS ALSO EARNING INTEREST AT ABOUT THAT LEVEL.
SO, UH, USED TO BE THAT THERE WAS QUITE A BIT OF DIFFERENCE, BUT IN THE CURRENT MARKET IT'S VERY CLOSE.
ANY OTHER QUESTIONS ON THE BALANCE SHEET? OKAY, NOW THE DE MR I'M SORRY, GO AHEAD.
IS THERE AN IDEAL AMOUNT? LIKE HOW DO YOU SELECT HOW MUCH TO PUSH INTO THE INVESTMENT ACCOUNT WHEN THE CASH ACCOUNTS
[00:30:01]
REACHES A CERTAIN, IS IT A RATIO OR A PERCENTAGE? NO, UM, WHEN THE INTEREST RATES ARE, UH, THE SAME, IT DOESN'T MATTER, RIGHT? SO WE EARN THE SAME AMOUNT OF INTEREST EITHER FROM POINT BANK OR FROM LOGIC.UM, WE DO PREFER TO KEEP IT IN LOGIC.
SO FROM A, YOU KNOW, A LONGER TERM STANDPOINT, WE'D LIKE TO BUILD THE CASH RESERVES OVER THERE.
AND I SHOULD MOVE THAT, THAT POINT.
BANK AMOUNT'S GETTING QUITE HIGH.
IT'S OVER A MILLION BUCKS, SO I SHOULD MOVE SOME OF THAT INTO LOGIC.
UM, BUT IT'S THE, YOU SHOULD KNOW TOO.
POINT BANK, UH, HAS, UH, SECURITIES THAT BACK OUR INVESTMENT IN CASH AT THE BANK.
UM, BUT GENERALLY SPEAKING, THE LOGIC ACCOUNT EARNS MORE RETURN.
AND, UH, BUT IT WILL AT SOME POINT, IT'LL START, ESPECIALLY WHEN THE INTEREST RATES START GOING DOWN.
LOGIC HAS A BIGGER POOL OF MONEY TO INVEST THAN A LOCAL BANK DOES.
SO THEY'RE, THEY SHOULD BE ABLE TO START, UH, DOING BETTER.
BUT THERE'S REALLY NO EXACT AMOUNT THAT WE LOOK AT OR RATIO.
BUT, UH, LIKE I SAY, WE SHOULD, UNLESS WE HAVE AN IMMEDIATE NEED FOR THAT CASH.
FOR INSTANCE, WHEN WE BOUGHT THAT LAND, I HAD TO MOVE IT OUT OF LOGIC AND PUT IT INTO POINT BANK SO I COULD WIRE THE FUNDS TO THE, UH, TITLE COMPANY.
SO THIS NEXT ITEM IS THE DETAILED LISTING.
THIS IS AN INCODE REPORT THAT GIVES US, FOR EVERY ONE OF THOSE ACCOUNTS THAT YOU SAW ON THE, THE BALANCE SHEET AND THE P AND L, IT GIVES US THE ACTIVITY THAT TOOK PLACE.
SO A LOT OF THIS ACTIVITY, IF YOU LOOK AT THAT FIRST ACCOUNT, THAT'S THE, THE CASH ACCOUNT AT POINT BANK.
YOU CAN SEE JOURNAL ENTRIES THERE.
AND I CAN TELL YOU THE, UH, THE JOURNAL ENTRIES, FOR INSTANCE, FOR YOU SEE THAT 4 30, 6 45, THAT'S THE COST OF THE, UH, BENEFITS, PAYROLL BENEFITS.
I TRANSFER THAT CASH EVERY TIME I DO A PAYROLL.
THE, UH, THE OTHERS YOU CAN SEE OUR INTEREST, INTEREST EXPENSE.
AND THEN YOU CAN SEE THE, THE TAX, THE SALES TAX COMING IN FROM THE COMPTROLLER.
THAT IS A DIRECT DEBIT TO OUR BANK ACCOUNT.
I GUESS YOU GOTTA DO IT BACKWARDS 'CAUSE IT'S A BANK, IT'S A DIRECT CREDIT TO THE BANK FROM THE COMPTROLLER'S OFFICE.
ACTUALLY, THE CASH BEATS THE LETTER.
SO I GET A LETTER FROM THE COMPTROLLER, BUT THE CASH BEATS IT BY A COUPLE DAYS.
SO, AND LIKE I SAY, THEY'RE TWO MONTHS BEHIND.
SO THAT THE AMOUNT THAT HIT IN OCTOBER WAS FOR TWO MONTHS AGO.
THE ACTIVITY THAT THEY, UH, THEY COLLECTED, UH, THE CLAIM ON CASH, THAT IS A DIRECT RESULT OF OUR POOLED CASH ENVIRONMENT.
I'M WRITING CHECKS ON A, AN ACCOUNT.
YOU GUYS ARE ENTITY 7 0 1 AND THE POOLED BANK ACCOUNT IS 9 0 1.
SO 9 0 1 WILL PAY BILLS, YOU KNOW, ALL KINDS OF DIFFERENT THINGS AND IT'LL KEEP TRACK OF IT THROUGH HERE AND IT'LL NET IT.
YOU DON'T, MDE DOESN'T PAY ANYTHING FOR THE CITY.
SO IT'S ALWAYS GOING TO BE, UH, CREDITS HITTING.
ALTHOUGH I DO SEE A DEBIT FROM SOME TYPE OF MISCELLANEOUS DEPOSIT THAT CAN HAPPEN.
THAT'S THE $1,500 FOR THE RENT.
SO THAT GETS DEPOSITED INTO THE POOL BANK ACCOUNT.
AND THE POOL BANK ACCOUNT OWES THAT TO MDD.
THAT'S WHY IT'S A DEBIT THERE.
THEN YOU GET THE INVESTMENT ACCOUNT.
I'M NOT GONNA GO THROUGH ALL THESE.
I'M HAPPY TO ANSWER QUESTIONS IF YOU HAVE 'EM.
UM, AND THEN IT TAKES YOU, SO YOU START, ALWAYS START WITH ASSETS.
THEN YOU MOVE TO LIABILITIES ON PAGE TWO OF THE REPORT.
JUST GIVE YOU AN IDEA OF SOME OF THE ACTIVITY.
AND YOU MAY, WHEN YOU'RE REVIEWING THESE, YOU MAY HAVE A QUESTION, YOU KNOW, LIKE, CAN YOU ASK MIKE WHAT THIS ONE IS? OR THAT ONE, WE'RE HAPPY TO DO THAT.
IT'S, IT'S EASY FOR US TO, UH, TO GET BACK TO WHERE IT WAS.
FOR INSTANCE, IF YOU HAVE A QUESTION ON A, ON A PARTICULAR CHARGE IN AN ACCOUNT, IF IT'S FROM THE PAYABLE SYSTEM, UH, WE, WE NOW, UH, IMAGE, UH, ELECTRONIC IMAGE, ALL OUR INVOICES.
SO IT'S JUST A CLICK AND I CAN BRING IT UP ON THE SCREEN AND I CAN SHOW YOU HOW TO DO THAT TOO.
CHRISTINE AND
SO MY POINT IS THAT IT IS RELATIVELY EASY FOR US TO ANSWER QUESTIONS.
AND ESPECIALLY IF IT HELPS YOU LEARN HOW THE THING WORKS, WE'RE HAPPY TO DO THAT.
'CAUSE THEN YOU, THEN YOU CAN KEEP THAT KNOWLEDGE AND THEN YOU CAN START LOOKING AT THESE THINGS IN A LITTLE DIFFERENT WAY.
SO ANYWAYS, I'LL GO THROUGH THAT.
[00:35:01]
UM, LET'S SEE.PAGE THREE IS ALL, LOOKS LIKE LIABILITIES.
AGAIN, LIABILITIES, WAGES PAYABLE.
YOU GET THE FUND BALANCE THERE AS THE LAST ACCOUNT, THE 31 DASH OH 4, 0 10.
AND THEN YOU, UH, YOU START GETTING INTO REVENUE ACCOUNTS.
SO THIS IS NOTHING MORE THAN A, A DETAILED DRILL DOWN OF WHAT YOU SAW IN THE P AND L.
SO WE'RE DONE WITH THE BALANCE SHEET THERE.
ON PAGE FIVE, YOU START THE P AND L WITH REVENUE, AND THEN YOU CAN THEN SEE THE EXPENSES STARTING WITH, UH, SALARIES AND GOING THROUGH ALL THE VARIOUS EXPENSES.
THE PURPOSE OF THIS REPORT IS TO GIVE YOU A, A LOOK AT WHAT, WHAT WAS IN THAT NUMBER, WHERE'D IT COME FROM? AND THEN YOU CAN GET AN IDEA AT LEAST ONE LEVEL DOWN.
AND THEN YOU MAY HAVE TO GO A LITTLE FURTHER.
IF YOU SEE A BILL, YOU'LL SAY YOU SEE AN INVOICE AND IT'S, IT'S, UH, MUCH HIGHER THAN WHAT YOU'RE EXPECTING.
WE CAN THEN DRILL DOWN FROM THERE.
UM, I SHOULD MENTION ALSO BENEFITS.
UM, BUT THE HEALTH BENEFITS, MEDICAL, ET CETERA, UH, THEY ARE ALL IN, UH, MIRROR WHAT THE CITY DOES.
SO, UH, IF YOU SEE GROUP INSURANCE THERE, THAT IS OUR SAME GROUP INSURANCE PLAN.
YOU DON'T WANT TO HAVE A SEPARATE ONE.
SO, BUT YOU SHOULD KNOW THAT WE DO HAVE A, UH, PURCHASING CARD WITH CITI AND, UM, THAT IS, UH, ASSIGNED TO AN INDIVIDUAL.
SO CHRISTINE HAS ONE AND SHE HAS, UH, THE ABILITY TO MAKE CHARGES TO IT.
THERE IS A P UH, I CALL IT A PCARD FOR PURCHASING CARD.
THERE'S A LIST OF INSTRUCTIONS AND GUIDELINES ON WHAT YOU CAN AND CAN'T DO WITH THAT CARD.
UM, UH, CIANA WHO WORKS FOR ME, CONTROLS THE, UH, UH, THE CARD, THE, THE CREDIT LIMITS, THE OVER LIMITS, THE DENIALS.
UH, SO ANYWAYS, IT'S, YOU SHOULD JUST KNOW THAT SOME OF THOSE ARE, UM, LIKE YOU'LL SEE IF YOU LOOK AT OFFICE SUPPLIES ON PAGE SEVEN, I'LL TELL YOU HOW TO READ THAT.
SO IT LOOKS LIKE CHRISTINE BOUGHT SOME OFFICE SUPPLIES WITH HER CARD.
WE KNOW THAT BECAUSE IT SAYS CDFT KIND OF TOWARD THE LEFT, THAT STANDS FOR DRAFT.
SO CITI WILL DRAFT OUR BANK ACCOUNT ONCE A MONTH.
WE DON'T GET REALLY GREAT DATA HERE.
IT DOESN'T SAY WHO SHE BOUGHT IT FROM OR WHAT IT WAS, UH, ET CETERA, ET CETERA.
BUT IT DOES INDICATE TO Y'ALL WHEN YOU LOOK AT IT THAT, OKAY, SO WE'RE, WE'RE BUYING OFF SUPPLIES.
IS THAT SOMETHING THAT, UH, WE DON'T CHARGE? SO IF CHRISTINE WERE TO TAKE A PEN FROM OUR STORAGE ROOM, YOU KNOW, WE DON'T CHARGE FOR THAT KIND OF STUFF.
UM, BUT YOU HAVE TO GO OUT AND BUY STUFF EVERY NOW AND THEN.
AND THAT'S WHAT THAT PURCHASING CARD IS FOR.
SO IT'S VERY, VERY LIMITED ACTIVITY IN THE MDD EXPENSES THAT COMES FROM THE TRADITIONAL.
I GET AN INVOICE, WE CODE IT AND PAY IT.
THERE'S VERY LITTLE BIT OF THAT.
MOST OF IT WILL GO THROUGH EITHER THE PURCHASING CARD OR A DIRECT DEBIT OR EVEN A DIRECT CHARGE TO THE CARD.
UM, AND IT'S, IT'S JUST MORE EFFICIENT THAT WAY.
AND, UH, KEEPS OUR COSTS DOWN.
SO ANYTHING ON THE DETAIL LISTING, UH, BRING UP ANY QUESTIONS.
AND TECHNICALLY I CAN RUN A DETAIL LISTING FOR THE ENTIRE YEAR, BE A THICK REPORT.
BUT WE CAN DO THAT
BUT AS YOU GET FURTHER ALONG, IF, IF YOU NEED, YOU CAN REQUEST SOMETHING LIKE THAT.
AND, AND I HAVE REQUESTED THAT THAT'S BEEN HELPFUL WHEN I'M LOOKING AT END OF YEAR, WHAT WE HAVE LEFT TO, THAT HAS NOT BEEN BILLED YET, I CAN GO BACK INTO YEAR.
AND THAT'S HOW I GAVE Y'ALL THAT LAST REPORT, UH, IN OCTOBER OF WHAT WE STILL HAVE YET TO COME IN CHARGES FOR 2324 BUDGET, THAT ITEMS Y'ALL APPROVED.
SO THAT HELPS TREMENDOUSLY TO HAVE ALL THAT.
BUT I ONLY DO THAT ABOUT ONCE OR MAYBE TI MIGHT HAVE TO DO IT HALFWAY THROUGH THE YEAR WHEN WE'RE DOING BUDGET ADJUSTMENTS.
BUT, UM, I DID WANNA MENTION ON THE PCARD IN DETAILS, UH, WE DO HAVE A, A WAY, THIS IS A NEW CARD SYSTEM.
I DO IT ALL ONLINE AND THEN THEY CHECK IT ONLINE.
BUT I AM ABLE TO NOTATE WHAT IT WAS FOR.
SO LIKE, IF YOU EVER WONDER LIKE, WHAT, EVEN IF I CAN'T REMEMBER WHAT AN OFFICE SUPPLY WAS FOR, WE HAVE A WAY TO GO BACK AND ALL THOSE RECEIPTS ARE SCANNED.
SO IF YOU SEE SOMETHING THAT YOU THINK IS LIKE WHAT IN THE WORLD, GO AHEAD AND ASK ME.
[00:40:01]
'CAUSE I, CHANCES ARE I'VE GOT THE RECEIPT OR I'VE GOT NOTES IN THE, IN THE CITI BANK.THE, THE OLD CARD WAS ALL MANUAL
THE LAST ONE WE DID WAS ABOUT THAT HIGH.
AND WE'RE DOING THE SAME THING ON THE PAYABLE SIDE.
SO ALL THE, ALL OUR CHECKS ARE SUPPORTED BY IMAGES OF, UH, INVOICES.
SO I, I THINK CHRISTINE, I SEE IT.
YOU HAVE HERE THE BUDGET PROCESS, BONDS AND OTHER OBLIGATIONS.
SO RIGHT NOW WE DON'T HAVE ANY OTHER OBLIGATIONS, BUT WE WILL IN THE FUTURE.
SO WE HAVE, SO, YOU KNOW, I, I KNOW YOU'VE MET JIM.
I KNOW HE CAME OUT AND DID A PRESENTATION WHEN YOU ALL ARE THINKING ABOUT ISSUING BONDS, BUT HE IS PART OF A GROUP, UH, HILLTOP SECURITIES.
UH, HE HAS A TEAM THAT WORKS WITH HIM.
UH, THEY ARE, UM, BRILLIANT IN THESE MATTERS.
THEY REALLY KNOW THEIR WAY AROUND MUNICIPAL LENDING, BORROWING, UM, THEY ARE A FREE RESOURCE.
WE PAY FOR THEIR SERVICES WHEN WE BORROW MONEY.
SO THE CITY BORROWS A LOT OF MONEY.
WE JUST DID $52 MILLION SEWER BOND.
THEY MADE A DECENT AMOUNT OF MONEY, BUT THEY HAD A LOT OF WORK TO DO.
WE ALSO REFUNDED OUR JACKSON RIDGE PIT BOND, WHICH AMAZING AMOUNT OF WORK, UH, FOR BOTH THEM AND OUR PIT ADMINISTRATOR, UNICAP.
BUT AT ANY RATE, THEY ARE A RESOURCE AVAILABLE TO YOU.
AND, UH, YOU GUYS CAN, IF YOU'RE THINKING ABOUT IF YOU WANNA STRATEGIZE ON SOMETHING, YOU WANT TO GET A FEEL FOR WHAT IT WOULD TAKE, THEY ARE OUR RESOURCE FOR THAT.
SO THEY CAN HELP, I CAN, I CAN GET THEM STARTED.
IF WE, UH, IF WE HAVE A, A PROJECT COMING UP THAT WE WANT THEM TO LOOK AT, IT MIGHT, IT WOULD BE HELPFUL FOR ME TO UNDERSTAND WHAT YOU'RE DOING SO THAT I CAN COMMUNICATE TO THEM WHAT OUR NEEDS ON THE BORROWING SIDE WILL BE.
BUT THAT, THAT IS A, UH, UH, ITEM THAT IS AVAILABLE FOR THE MDD AS YOU GUYS START LOOKING TO THE FUTURE AND, UH, DOING BIGGER AND BETTER THINGS.
WE, WE MIGHT HAVE TO START BORROWING SOME MONEY.
THEY, THEY CALL IT DEBT SERVICE.
SO IT'S A COMBINATION OF INTEREST AND PRINCIPLE.
JUST LIKE YOUR CAR LOAN, WE PAY FOR THAT VIA OUR REVENUE.
SO THE, THE KEY TO BORROWING
CAN YOU PREDICT THE FUTURE? SO THEY ASKED US HOW MUCH IMPACT FEES ARE Y'ALL GONNA MAKE OVER THE NEXT 10 YEARS? YOU GOTTA, YOU GOTTA DO IT, RIGHT? SO HOW MUCH SALES TAX ARE YOU GONNA EARN OVER THE NEXT 10 YEARS? ARE THERE ANY OTHER REVENUE STREAMS? SO THAT WE PLUG ALL THAT IN AND THEN HILLTOP TAKES THAT AND THEY RUN WITH IT AND THEY, THEY GENERATE PROJECTIONS FOR US.
AND THEN WE DO, UH, WE DO HAVE A RATING SERVICE.
SO STANDARD RAPPORTS AND MOODY'S, UM, THEY DID OUR LAST BOND.
UM, BUT THEY WANT TO KNOW, YOU KNOW, WHERE'D YOU COME UP WITH THAT ESTIMATE? IS IT LEGIT? IS IT CONSERVATIVE? UH, HOW ABOUT YOUR SURPLUS HERE? GET $900,000 SURPLUS.
YOU'RE GONNA DO THAT EVERY YEAR.
WHY DID YOU HAVE A SUR BLAH, BLAH BLAH.
SO YOU HAVE TO GO THROUGH ALL THAT.
BUT I CAN HELP, UH, KIND OF DIRECT THAT DISCUSSION SO THAT WHEN WE DO SIT DOWN WITH HILLTOP, THEY HAVE WHAT THEY NEED.
AND THEN OUR PRODUCT THAT WE DELIVER TO THE MARKET, UH, IS, IS SOLID AND CAN BE SOLD.
YOU WANNA SELL IT AT THE LOWEST INTEREST RATE YOU CAN GET.
ARE THERE ANY QUESTIONS ON BONDS OR OTHER OBLIGATIONS? YEAH, MIKE, I HAVE A QUESTION.
IN YOUR EXPERIENCE, WHAT'S THE TURNAROUND TIME IF YOU, YOU IDENTIFY A PROJECT YOU WANT TO, UH, EMPLOY THE TOOL OF A, OF A BOND? SO, UM, 30 DAYS, 90 DAYS.
UH, YEAH, 90
AND, UH, AGAIN, MY EXPERIENCE WITH MUNICIPAL BONDS IS, UH, LIMITED TO THREE YEARS I'VE BEEN HERE.
UH, THAT SEWER BOND, UM, IT WENT QUICKLY.
AND THAT'S THE OTHER THING HILLTOP WILL DO FOR US.
UH, WHEN YOU'RE STARTING TO THINK ABOUT BONDING, THEY, THEY DO A, A, UH, SCHEDULE AND IT SAYS, HERE'S WHAT HAPPENS ON THIS DATE.
AND THEY'LL SCHEDULE IT BY YOUR MEETING TIMES AND WITH THE COUNCIL, CITY COUNCIL.
SO WITH, WITH YOUR PROCESS, I WOULD'VE GUESS IT WOULD TAKE TIME FOR YOU GUYS TO GET THROUGH YOUR THINGS, BUT THEN THE APPROVAL OF THE BONDS, UH, THEY'D HAVE TO STEP THAT THROUGH THE COUNCIL TO COMMIT THE CITY AND THE MDD TO THOSE, UH, FUNDS.
BUT, UM, YEAH, I WOULD SAY THREE MONTH PERIOD IS, IS PROBABLY
[00:45:01]
ABOUT THAT.IF WE HAVE A PROJECT COMING UP OR WE SAY WE, WE HAVE AN INITIATIVE TO BUY SOMETHING, WE NEED TO BE MORE PROACTIVE THAN WAITING UNTIL WE'RE IN NEGOTIATIONS.
IS, IS THAT WHAT I'M, I'M UNDERSTANDING, SO I DIDN'T KNOW IF YOU HAD TO HAVE A CONTRACT OR A, A PROJECT UNDERWAY IN ORDER TO APPLY FOR A BOND OR IF YOU NEEDED TO DO THAT IN ADVANCE AND HAVE SOME LIQUIDITY.
SO YEAH, NO, THAT'S, THAT'S KIND OF THE, UH, THE ARC TO IT.
UH, THE SCIENCE IS IF YOU KNOW HOW MUCH YOU'RE GONNA NEED, LIKE, I'LL JUST TAKE THE SEWER PLANT.
UM, THE NUMBER THAT WE ENDED UP AT 52 MILLION, IT WAS UP TO 60, IT WAS DOWN TO 40.
IT, IT JUST MOVED ALL AROUND AND WE ENDED UP THROWING A DART AND HIT 52.
IT'S, IT'S ALMOST WHERE YOU HAVE TO HAVE A FEEL FOR HOW MUCH YOU'RE GONNA NEED.
SO IF YOU'RE LOOKING AT A PROJECT AND THIS GROUP THINKS IT'S GONNA COST ABOUT 5 MILLION BUCKS, THAT'S YOUR STARTING POINT.
CAN WE AFFORD TO BORROW $5 MILLION? LET'S TAKE A LOOK AND SEE WHAT THAT WOULD DO TO US.
AND I THINK AT THAT POINT WE GET HILLTOP ENGAGED AND WE, THEY DON'T HAVE TO KNOW EXACTLY WHAT WE'RE GONNA DO WITH THIS PROJECT, WHY IT'S GOOD FOR THE CITY, WHY IT'S GOOD FOR THE ECONOMIC DEVELOPMENT.
THEY JUST NEED TO KNOW THAT YOU GUYS KNOW HOW MUCH YOU WANNA BORROW, AND THEN THEY TAKE IT AND RUN WITH IT.
THEY ASK A LOT OF QUESTIONS, BUT I DON'T THINK YOU HAVE TO HAVE ARRIVED.
THERE'S, THERE'S NO REQUIREMENT THAT YOU HAVE A CONTRACT OR THAT YOU'RE EVEN IN CONTRACT NEGOTIATIONS.
NOW, I DON'T THINK WE'RE GOING TO, WE WOULD MAKE A NUISANCE OF OURSELVES BY GOING TO 'EM EVERY MONTH WITH A NEW NEW DEAL.
BUT, UM, I WOULDN'T EVEN WORRY ABOUT THAT.
THEY, THEY'RE HERE TO, TO HELP US.
AND LIKE I SAY, THEY, THEY GET A LOT OF BENEFIT FROM THE CITY ARMY.
THEY'VE TOLD ME MANY TIMES HOW HAPPY THEY ARE.
SO TO THAT POINT, WE'VE HAD, UM, IN LAST YEAR'S TRAINING, WE HAD DISCUSSION ABOUT PUTTING MONEY INTO BUCKETS, FOR LACK OF A BETTER TERM, PUTTING MONEY INTO BUCKETS FOR CERTAIN PROJECTS THAT WE CAN DO THAT IF WE WANT TO START LOOKING AT THOSE TYPES OF PROJECTS, WE CAN SAY, WE WANNA PUT, YOU KNOW, THIS MUCH RESERVE HERE AND THERE, AND WE'VE TALKED TO MIKE ABOUT IT, YOU KNOW, HOW THAT WOULD LOOK.
BUT AGAIN, THOSE ARE THINGS THAT WE CAN DO PROJECTING TOWARD THE FUTURE PLANS AND GOALS, UM, IN ADDITION TO, TO THE, THE BONDING.
BUT THAT IS DEFINITELY SOMETHING THAT, UM, AS WE LOOK AT THE STRATEGIC PLAN, THERE'S SOME THINGS THAT WE MAY WANT TO START LOOKING AT DISCUSSING, UH, FOR PUTTING IN THOSE BUCKETS TO RESERVE THOSE FUNDS.
RIGHT? I DON'T KNOW IF IT'S A TECHNICAL TERM, BUT I CALL IT EARMARKING.
SO IF YOU HAVE AN ORGANIZATION THAT JUST KEEPS BUILDING RESERVES AND YOU HAVE SURPLUSES AND YOU'RE LIKE, WHAT IS THAT FOR? WE WE'RE OPENED UP TO POTENTIAL DISCUSSIONS ABOUT WHY ARE YOU KEEPING SUCH A BIG RESERVE? AND WE WANT TO HAVE RESERVES, DON'T GET ME WRONG, BUT WE'D LIKE TO HAVE THEM EARMARKED AND YOU GUYS MAY DECIDE THAT YOU WANT TO, AND WHEN I SAY EARMARKED, IT'S STILL UNDER YOUR CONTROL.
IT'S NOT SOMETHING THAT WE TURN OVER TO THE STATE OR SOMETHING.
YOU MAY DECIDE THAT OF YOUR, WHATEVER IT CAME TO ABOUT TWO AND A HALF MILLION BUCKS.
YOU WANT A MILLION DOLLARS IMMEDIATELY TO BE EARMARKED FOR INCENTIVES OR FOR, YOU KNOW, WHATEVER.
WE CAN OPEN UP A SEPARATE ACCOUNT.
WE CAN OPEN UP A SEPARATE ACCOUNT AT LOGIC.
UM, AND WE COULD KEEP IT IN THERE.
WE COULD CALL IT INCENTIVE FUND OR SOMETHING LIKE THAT.
UM, BUT IT WOULD NOT RESTRICT YOU FROM, YOU MAY DECIDE WE DON'T WANT THAT INCENTIVE FUND ANYMORE.
WE WANT TO USE THAT FOR THIS PARTICULAR PROJECT THAT JUST CAME UP.
AND I, I WOULD SAY THAT, UM, UH, AGAIN, AT THE CURRENT LEVELS, I THINK WE'RE PRETTY GOOD SHAPE.
UM, LIKE YOU DID SPEND SOME MONEY LAST YEAR, WE USED OUR CASH RESERVES TO BUY THAT.
MAYBE THIS YEAR YOU DON'T, SO IT BUILDS UP SOME MORE.
AND NEXT YEAR YOU'RE NOT SURE IF YOU WANT TO, SO YOU MAY WANNA MOVE SOME OF THAT INTO A, UH, A FUND, A SEPARATE FUND, BUT STILL UNDER YOUR CONTROL ION.
SO I THINK WE MIGHT HAVE COVERED MOST EVERYTHING.
UH, AGAIN, UH, OUR AUDITOR IS WHITLEY PENN.
THEY ARE A VERY LARGE REGIONAL FIRM.
LAST TIME I TALKED TO 'EM, THEY HAD 600 ASSOCIATES.
I THINK THEY PROBABLY HAVE MORE THAN THAT NOW.
THEY BOUGHT SOME OTHER FIRMS, BUT THEY'VE BEEN GROWING.
I'VE HAD SOME EXPERIENCE WITH THEM IN, UH, PRIOR JOBS.
I'VE HAD VERY GOOD FIRM, UM, ADMINISTRATIVE SERVICES.
AGAIN, IT'S, THERE'S, THERE'S NO, UH, LIMIT.
UM, UH, WE'RE HAPPY TO, UH, ASSIST CHRISTINE IN WHATEVER SHE NEEDS TO DO.
IF YOU HAVE, UH, QUESTIONS, ESPECIALLY ON THE FINANCE SIDE, I'LL DO WHAT I CAN TO HELP YOU WITH THAT.
IF YOU ARE GOING TO PROCURE A BIG ITEM, LET'S SAY A COUPLE HUNDRED
[00:50:01]
THOUSAND DOLLARS, UH, WE'LL MAKE SURE THAT THE, UH, THE BIDDING PROCESS AND ALL THAT MEETS THE REQUIREMENTS, IT'S ALL IN OUR POLICY.BUT CHRISTINE IS NOT OUT THERE ON A LIMB DOING IT ALL BY HERSELF.
UH, SHE'LL GO THROUGH US, UH, YOU KNOW, THROUGH OUR PUBLIC WORKS DIRECTOR.
WE'LL FIGURE OUT THE BEST WAY TO DO THAT.
UH, JENNY WILL HELP WITH THE, THE NEWSPAPERS AND ALL THAT KIND OF STUFF.
SO, UM, ANYWAYS, YOU, YOU SHOULDN'T FEEL LEFT OUT ON ANY OF THOSE BIG ITEMS THERE.
MANAGE FUNDS AND BUDGET FOR MDD.
YEAH, SO, UH, I LOOK AT THESE EVERY MONTH.
LIKE I SAY, THE MOST IMPORTANT THING IS TO KEEP THAT CASH IN BALANCE, MAKE SURE THAT THE BANK IS TIES OUT TO OUR BOOKS.
SO WHEN YOU LOOK AT THE BOOK NUMBER, YOU CAN KNOW THAT THAT WAS THE BANK BALANCE.
UM, WE DON'T HAVE ANY BORROWINGS RIGHT NOW, SO THERE'S NO COMPLEXITY THERE.
UH, THE BUDGET PROCESS, I KNOW YOU'RE FAMILIAR WITH THAT.
UM, WE DO THE MDD BUDGET AND THEN WE ROLL THAT INTO THE CITY BUDGET.
UM, SO YEAH, I THINK THAT KIND OF COVERS IT.
ANY OTHER QUESTIONS ON THE, THE FINANCE SIDE OR CAN YOU TOUCH ON REAL QUICK THE PROCUREMENT, PROCUREMENT POLICY AND UP TO X AMOUNT OF DOLLARS WE FOLLOW THE CITY OF AUBREY PROCUREMENT POLICY POLICY IN OUR BYLAWS.
SO, UM, IT'S KIND OF WRITTEN IN THERE UNDER 5.05.
IT'S NOT VERY MM-HMM,
BUT CAN YOU EXPLAIN TO THEM WHAT THAT MEANS? SO THE KEYS ARE THE APPROVAL LEVELS.
UM, BEFORE AN INVOICE IS PAID, UH, WE WOULD EXPECT A SUPERVISOR LEVEL UP TO $3,000, A DIRECTOR LEVEL UP TO 10.
UH, AND ABOVE 10, UH, I WOULD APPROVE IT AT ABOVE 25, CHARLES WOULD APPROVE IT.
AND THESE ARE ONLY ITEMS THAT ARE BUDGET APPROVED.
IF Y'ALL WANT TO DO SOMETHING OUTSIDE OF THAT BUDGET, THEN WE WOULD HAVE TO TALK ABOUT EITHER, UH, DOING A BUDGET AMENDMENT OR, YOU KNOW, I THINK IT MAKES SENSE.
AND SOMETIMES MAYBE YOU BUDGETED ONE THING AND YOU SAID, WELL, YOU KNOW WHAT, WE'RE GONNA DO THIS OTHER THING.
I, I THINK WE CAN WORK WITHIN THOSE BOUNDS TOO.
WE WANT TO KEEP, WHEN THE AUDITORS LOOK AT OUR BUDGET VERSUS ACTUAL, THEY LOOK AT THAT BOTTOM NUMBER.
WHAT DID YOU BUDGET AND WHERE DID YOU END UP ACTUAL, DID YOU SPEND MORE THAN WHAT WAS APPROVED? WE DON'T WANNA DO THAT.
SO WE'LL KEEP AN EYE ON THAT BEST WE CAN.
UM, AND WE CERTAINLY DON'T WANT TO GO INTO A SITUATION WHERE WE HAVE A DEFICIT.
UH, UNLIKE OTHER GOVERNMENT ENTITIES WE'RE FAMILIAR WITH
UH, WE DO NOT WANT A DEFICIT AT ALL.
SO, UM, BUT AS FAR AS PROCUREMENT GOES, UM, WE, WE DO HAVE, UH, YOU KNOW, POLICIES FOR PURCHASE ORDERS ARE VERY HELPFUL.
WE, WE ENCOURAGE, UH, THE USE OF THOSE ON BIGGER ITEMS, BUT IT'S NOT ALWAYS REQUIRED.
A LOT OF THE BIGGER ITEMS ARE SERVICE THAT YOU JUST DON'T ISSUE A PURCHASE ORDER FOR.
LIKE A LOT OF WHAT YOU GUYS DO, UH, IS, IS A SERVICE AND SOMETIMES YOU DON'T ISSUE A PO FOR THAT.
BUT, UH, ALL THE, UH, BEFORE AN INVOICE IS PAID, UH, ESPECIALLY FOR YOU GUYS, IT'S VERY EASY.
UM, WE WANNA SEE CHRISTINE'S INITIALS ON IT WITH AN ACCOUNT CODE AND IF SHE DOESN'T KNOW WHERE TO PUT IT, THEN WE SIT DOWN AND TALK ABOUT IT AND FIGURE OUT WHAT TO DO WITH IT.
BUT, UH, SO VERY CONTROLLED PROCESS.
UM, THAT'S WHERE THE BIG EXPENSES ARE.
SO, UH, I THINK THERE'S VERY LOW, VERY LOW RISK OPERATION.
ANYTHING ELSE ON PROCUREMENT YOU'RE THINKING ABOUT? NO, I JUST WANTED Y'ALL TO UNDERSTAND LIKE IF WE'VE GOT IT IN THE BUDGET AND WE APPROVED IT ALREADY AND IT'S UP TO $10,000, IT'S IN THAT BUDGET, Y'ALL MIGHT SEE IT SPENT ON A FINANCIAL AND THAT'S BECAUSE Y'ALL HAVE ALREADY APPROVED IT.
SO IT'S, SOME OF THOSE THINGS ARE NOT ALWAYS GONNA COME BACK TO Y'ALL, UM, UNLESS SOMETHING CHANGED OR UNLESS IT'S NEW.
LIKE I BROUGHT BACK THE VIDEO THING TO Y'ALL LAST MONTH.
SO THAT'S HOW THAT PROCESS WORKS.
AND I JUST WANTED Y'ALL TO UNDERSTAND THAT PART OF IT.
CAN I MAKE TWO MINOR SUGGESTIONS ON THE PRESENTATION OF THE BUDGET? ABSOLUTELY.
COULD WE ADD A LINE THAT SAYS YEAR TO DATE BUDGET NEXT TO YEAR TO DATE ACTUAL, I MEAN, I KNOW I CAN JUST MULTIPLY EIGHT, 8% EVERY MONTH IS, AND I CAN TELL WE'RE OVER IN REVENUE, BUT YOU KNOW, THAT WOULD BE HELPFUL, ESPECIALLY FOR THE RECURRING THINGS.
SO ADDING A LINE ITEM HERE CALL, SO BASICALLY DIVIDING 'EM ALL BY 12.
RIGHT? AND THEN UNDER MISCELLANEOUS, IF WE COULD BREAK THAT OUT BETWEEN INTEREST INCOME AND RENTAL INCOME, BECAUSE IF WE ACQUIRE MORE PROPERTIES, IT MIGHT BE HELPFUL TO KNOW THE DIFFERENCE BECAUSE THE RENTAL INCOME WILL BE GROWING AS A LINE ITEM REVENUE WISE.
IS THAT SOMETHING THAT CAN BE BROKEN OUT UNDER MISCELLANEOUS? UM, IF, UM, MAYBE I'M NOT UNDERSTANDING.
YEAH, SO YOU GO TO PAGE TWO AND UNDER MISCELLANEOUS
[00:55:01]
IT DOES SHOW TWO DIFFERENT ITEMS, RIGHT? THE RENT AND THE INCOME.BUT IS THERE A WAY TO DO THAT ON THE FIRST MAIN PAGE, THE CONSOLIDATED SUMMARY? SO ON PAGE ONE, THE REVENUE SUMMARY PAGE WHERE IT HAS JUST TAXES AND MISCELLANEOUS, EVEN THOUGH WE KNOW IN THE SUB-ACCOUNT WITH THE TWO ARE, IS THERE A WAY TO PUT IT ON THE FRONT PAGE? UM, THERE MAY BE.
SO I, I WOULD JUST TELL YOU THAT THE, UH, UH, THE CHALLENGES FACED BY ME, UH, YOU'RE LOOKING AT THE WHOLE FINANCE DEPARTMENT.
UP UNTIL ABOUT SIX MONTHS AGO, WE HAD SOME, A LOT OF BLOCKING AND TACKLING THAT WE HAD TO ADDRESS.
SO I AM FAMILIAR WITH THE FINANCIAL CONTROL SIDE OF INCODE, BUT DOING THESE, UH, THERE IS SUPPORT PEOPLE AND ONE OF THE GOOD THINGS ABOUT INCODE IS THEY HAVE VERY GOOD SUPPORT.
SO IF I CALL WITH THAT QUESTION, THEY'LL EITHER TELL ME, NO, CAN'T DO THAT.
OR THEY'LL SAY, YEAH, HERE'S HOW YOU DO IT.
AND THEN AS FAR AS BREAKING OUT MORE DETAIL ON THAT SUMMARY PAGE, UH, I MIGHT BE ABLE TO DO THAT TOO.
I HAVE, YEAH, BECAUSE EVENTUALLY IF WE DO ACQUIRE MORE PROPERTIES, THE RENT ITEM WILL BECOME A SIGNIFICANT MM-HMM.
I THINK CHRISTINE SAID SOMETHING ABOUT DINNER.
[EXECUTIVE SESSION]
MIKE.SO HOLLY, I KNOW CHRISTINE SAID TO DO DINNER DURING EXECUTIVE SESSION, SO YOU WOULD JUST NEED TO GO THROUGH THE PROCESS OF ADJOURNING INTO EXECUTIVE SESSION FOR AND READING THOSE ITEMS. ALL RIGHT.
WE ARE GOING TO RECESS INTO EXECUTIVE SESSION IN ACCORDANCE WITH THE STATE, UH, THE TEXAS GOVERNMENT CODE SECTION 5 51 0.001.
THE BOARD WILL RECESS INTO EXECUTIVE SESSION, CLOSED MEETING TO DISCUSS THE FOLLOWING SECTION 5 5 1 0 7 1 CONSULTATION FOR, OKAY, SECTION 5 5 1 0 7 1, SECTION 5 5 1 0 7 2.
DO I HAVE A MOTION TO RECESS INTO EXECUTIVE SESSION? MAKE A MOTION TO RECESS INTO EXECUTIVE SESSION AT 6 32.
I WANT TO NOTE THAT CHRIS BRAND WILL BE IN EXECUTIVE SESSION WITH US WITH CATALYST.
SO I HAVE A MOTION BY AARON, A SECOND BY TIM.
I HAVE A MOTION BY AARON, SECOND BY TODD.
WE'LL GO INTO EXECUTIVE SESSION.
[Reconvene into Open Session]
ALL RIGHT.THE RE MDD BOARD IS NOW RECONVENE IN THE OPEN SESSION.
DO I HAVE A MOTION TO RECONVENE INTO OPEN SESSION? I MOTION TO RECONVENE AN OPEN SESSION.
ALL THOSE IN FAVOR? ALL RIGHT.
NEED TIME VOTE IS SEVEN TO ZERO AT FI.
[New Business (Part 2 of 2)]
CHRIS, TAKE IT AWAY.ALL RIGHT, I'M GONNA TRY TO MAKE THIS UNDER 10 MINUTES.
WE'LL SEE
SO THE, THE PRINTOUT THAT CHRISTINE GAVE YOU IS THE, LIKE THE MATRIX OF ALL THE IMPLEMENTATION ACTIONS AT THE END OF THE STRATEGIC PLAN, RIGHT? YEP.
SO, UH, I'M GOING OFF OF MY COMPUTER, SO I'M JUST GONNA READ OFF LIKE THE GOAL OBJECTIVE AND THEN THE ACTION NUMBER.
AND HOPEFULLY EVERYBODY WILL BE ABLE TO FOLLOW ALONG.
UM, BUT ESSENTIALLY WHAT'S THAT? IT'S ON OUR SCREEN TOO, IN FRONT OF YOU.
UM, YEAH, SO ON THE FIRST PAGE, SO THE, ESSENTIALLY WHAT WE'RE GONNA DO IS, UM, HOPEFULLY THE NEXT MONTH OR SO, UM, BEFORE THE END OF THE YEAR, WORK WITH CHRISTINE ON JUST, UM, I'VE IDENTIFIED SOME GOALS AND ACTIONS THAT WE THINK THAT YOU GUYS SHOULD TAKE ON FOR 2025.
'CAUSE THERE'S A LOT OF STUFF IN HERE.
UM, AND IF YOU TRY TO TAKE IT ALL ON AT ONCE, IT'S JUST GONNA BE OVERWHELMING.
UM, AND I WAS TALKING WITH TIM ABOUT THIS IN THE EXECUTIVE SESSION, BUT THE, THE, ALL THESE THINGS ARE NOT ROCKET SCIENCE.
THEY'RE ALL, YOU KNOW, IT'S JUST ORGANIZING YOUR ACTIVITIES AND YOUR EFFORTS INTO SOMETHING THAT, UM, YOU CAN TAKE ON AS A BOARD, UM, WITH LIMITED AMOUNT OF TIME, LIMITED AMOUNT OF BUDGET.
SO, UM, WHAT I'D LIKE TO DO IS JUST GET FEEDBACK IF I'M, I'VE GOT 10 OF 'EM HIGHLIGHTED.
IF ANYBODY HAS ANY ISSUES OR, UM, SAYS, WELL, WE SHOULDN'T DO IT THIS YEAR.
THAT'S SOMETHING WE SHOULD DO NEXT YEAR, OR WE SHOULD HAVE THIS DONE THIS YEAR.
[01:00:01]
UM, LET ME KNOW AND JUST INTERRUPT ME.SO, UM, THE FIRST TWO THAT I IDENTIFIED OR OR HIGHLIGHTED WERE ON GOAL TWO, OBJECTIVE ONE AND ACTION ONE AND TWO.
SO THE, UM, DEVELOP A BUSINESS RETENTION PROGRAM FOR AUBREY'S BUSINESSES, MONITOR, UH, AUBREY BUSINESSES LIKELY TO CONTRACT, CONSOLIDATE, RELOCATE, OR GROW, UM, ABOUT IN THE MIDDLE OF THE PAGE THERE.
BUT, UM, THAT ONE WOULD GO INTO, UM, YOU KNOW, THAT THAT COULD FEED INTO SOME OF YOUR INCENTIVE PROGRAMS AND YOUR GRANT PROGRAMS AND TRYING TO FIGURE OUT, UM, YOU KNOW, HOW TO KEEP SOME OF THESE BUSINESSES WITHIN AUBREY AND DOING SOME SORT OF CENSUS OF THOSE BUSINESSES, FIGURING OUT, UM, YOU KNOW, WHAT ARE THEIR OPERATIONAL CONCERNS, HOW ARE THEY DOING? UM, AND JUST HAVING INTERACTION WITH THEM.
UM, IT'LL PROBABLY BE A DECENT AMOUNT OF TIME FOR CHRISTINE, BUT, UM, THOSE ARE PROBABLY WORTHWHILE CONVERSATIONS TO HAVE.
UH, DOES ANYBODY HAVE ANY ISSUES WITH THOSE FIRST TWO? UM, AND THOSE ARE KIND OF ONGOING.
UM, ONCE YOU'VE SET IT UP, IT'S KIND OF SOMETHING ONGOING, WHETHER SHE TALKS TO THEM, YOU KNOW, EACH ONE OF THOSE PEOPLE EVERY SIX MONTHS OR EVERY YEAR, UM, YOU KNOW, HAS REMAINED TO BE SEEN.
BUT, UM, ON THE NEXT PAGE, UNDER ACTION FIVE.
SO REGULARLY ATTEND RELEVANT TRADE SHOWS AND BUSINESS CONFERENCES TO MARKET DIRECTLY TO KEY TARGET INDUSTRIES DECISION MAKERS.
UM, THE BIG ONE THAT COMES TO MIND FOR ME, 'CAUSE WE DO A LOT OF RETAIL DEVELOPMENT AND RETAIL BROKERAGE IS, UM, ICSE.
UM, SO THAT'S, THAT'S ONE THAT WE'RE WORKING TOWARDS GETTING SOME MARKETING MATERIALS, UH, WHICH I THINK IS ANOTHER GOAL A LITTLE BIT FARTHER DOWN ON OUR ACTION.
BUT, UM, GETTING SOME MARKETING MATERIALS READY FOR ICSU, RED RIVER, WHICH IS IN JANUARY.
AND THEN I DON'T KNOW IF SHE'S ATTENDING RECON IN VEGAS.
WHERE'S RECON IN VEGAS? IT'S THE, IT'S THE BIG IC ISSUE.
UM, IN ALL REALITY, TEXAS IS PROBABLY MORE WORTHWHILE AND MORE EFFICIENT USE OF YOUR TIME.
AND I DO OWE YOU, UM, I DO OWE YOU A DATE AND TIME RIGHT? TO TALK ABOUT MATERIALS.
YEAH, I'M TRYING TO GET IN, GET IN CONTACT WITH HER.
BUT, UM, AND THEN ANOTHER ONE WE TALKED ABOUT.
SO ACTION SEVEN WAS CONDUCTING AN ANNUAL TOUR FOR, UM, SITE CONSULTANTS, COMMERCIAL REAL ESTATE BROKERS TO MAINTAIN AWARENESS OF AUBREY.
WE'VE DONE THIS, UM, ON A NUMBER OF PROJECTS, YOU KNOW, BRINGING IN, UM, KIND OF CITY STAKEHOLDERS AND JUST KIND OF GIVING LIKE A STATE OF THE UNION.
UM, WE DID IT FOR A HOUSING STUDY THAT WAS, UM, REALLY WELL RECEIVED.
UM, BUT, YOU KNOW, GIVING AN UPDATE ON THE MARKET FOR SOME PEOPLE THAT MAY NOT, YOU KNOW, VENTURE THAT'S REPRESENTING, UM, YOU KNOW, HIGH POINT THAT DOESN'T OFFICE IN AUBREY, BUT, YOU KNOW, WOULD BENEFIT FROM THE INFORMATION.
UM, AND THEN DOWN BELOW, GOAL FOUR, OBJECTIVE ONE, ACTION ONE.
UH, AND TWO, WE HAD ALREADY STARTED DOING THIS, UM, KIND OF INTERNALLY, CHRISTINE AND I, DEVELOPING A DATABASE AND MAP, UM, OF EXISTING AND PLANNED RETAIL DEVELOPMENT AND AVAILABLE PROPERTIES.
UM, AND THEN GOING A LITTLE BIT FARTHER DOWN, UM, CREATING MARKETING MATERIALS THAT YOU CAN USE AT ICSC THAT YOU CAN USE ON YOUR WEBSITE.
UM, CREATING SOME SORT OF PUBLIC FACING REPOSITORY OR MAP THAT CAN SHOW, UM, WHAT'S AVAILABLE OR ACTIVITY THAT'S GOING ON IN AUBREY, JUST TO CONTINUE TO PROMOTE THE CITY, UM, TO PEOPLE THAT MAY NOT LIVE NEAR HERE.
AND THEN ON PAGE 72, UM, THIS IS SOMETHING WE HAD TALKED ABOUT, UH, FOR 3 77, UH, EXPLORING OVERLAY DISTRICTS TO RAISE DEVELOPMENT STANDARDS, UM, AND STRATEGIC KEY CORRIDORS OR FOCUS AREAS.
UM, SO THERE'S BEEN A LOT OF ISSUES WITH, UM, BUILDING QUALITY AND MAINTENANCE ON 3 77 AND KIND OF HODGEPODGE DEVELOPMENT WHERE THE BUILDING RHYTHM ISN'T EXACTLY ALIGNED WITH, YOU KNOW, THE NEXT PROPERTY.
AND A LOT OF THAT'S JUST 'CAUSE OF AGE AND HOW, HOW LONG IT'S TAKEN TO, TO FILL IN.
BUT, UM, YOU KNOW, CREATING SOME SORT OF OVERLAY DISTRICT THAT KIND OF BRINGS THE DISTRICT INTO KIND OF ONE, UM, ONE BRAND OR ONE, UM, DESIGN, UH, AS STUFF TURNS OVER AS THOSE BUILDINGS GET EITHER RE REDEVELOPED OR THE TENANT OR THE USE CHANGES, UM, WE COULD DO IT A NUMBER OF WAYS THAT TRIGGERS, UM, COMPLIANCE
[01:05:01]
WITH THAT.BUT, UM, SO DOES THERE HAVE TO BE PARTNERSHIP WITH THE CITY FOR LIKE, WHEN YOUR COS ARE ISSUED TO SEE IF THERE'S SAID, BRING EXISTING USAGE INTO COMPLIANCE OF DESIGN STANDARDS? SO IS THAT A
BUT THIS, YES, THIS IS, THIS IS ONE THAT YOU WOULD HAVE TO PARTNER WITH THE CITY ON FOR SURE.
UM, SO WHAT EXACTLY IS AN OVERLAY DISTRICT? DO YOU? SO IT, IT'LL SET DESIGN STANDARDS.
UM, SO YOU CAN, YOU CAN SAY ON 3 77, AND CORRECT ME IF YOU HEAR ANYTHING WRONG,
AND BUILDING MATERIALS IS A BIG DISCUSSION, BUT, UM, YOU KNOW, YOU CAN DO SOME, SOME DESIGN STANDARDS, UM, HEIGHT PARKING, UM, SCREENING, LANDSCAPING, THINGS LIKE THAT, THAT, UM, MAKE IT A LITTLE BIT NICER THAN IT IS RIGHT NOW AND KIND OF BRING EVERYBODY INTO THE, ONTO THE SAME PAGE.
AND THERE ISN'T ONE IN THE CITY ALREADY.
THAT'S WHY EVERYTHING LOOKS LIKE IT DOES
I MEAN, SO I, OR, OR IS A LACK OF ENFORCEMENT OF CURRENT STANDARD? I MEAN, LIKE, WELL, IT, HOW DID IT BECOME, I MEAN, IT'S A BUNCH OF RANDOM STUFF, BUT I MEAN, FOR THE MOST PART THEY'RE COMPLIANT WITH EXISTING OKAY.
YOU KNOW, THIS, THIS WOULD BE SOMETHING ON TOP OF THAT, ON TOP OF THEIR EXISTING ZONING, UM, WHETHER THEY'RE IN SOME SORT OF PD OR WHETHER THEY'RE IN SOME SORT OF, IN SOME SORT OF, UM, YOU KNOW, ZONING DISTRICT, UH, WITHIN YOUR ORDINANCES.
AND SO SOMETIMES IT ALSO GIVES YOU THE OPPORTUNITY TO GO, THIS IS A REALLY SPECIAL PART OF OUR, OUR CITY AND THE MUNICIPALITY, AND WE THINK IT'S GONNA DEVELOP IN A VERY SPECIFIC WAY.
SO WE WANT TO PUT, UM, LIKE THE CITY OF RICHLAND HILLS, FOR EXAMPLE, HAS AN ENTERTAINMENT OVERLAY DISTRICT BECAUSE THEY WANT THE CERTAIN SECTION OF THEIR CITY TO DEVELOP WITH ENTERTAINMENT, UM, USES IN MIND.
SO THEY PUT IN VERY SPECIFIC FOR THIS TWO BLOCK STRETCH THAT WOULD INCENTIVIZE, UM, YOU KNOW, ENTERTAINMENT USES TO BE THERE.
UM, SO, SO YOU CAN LOOK AT, YOU KNOW, A HISTORICAL OVERLAY DISTRICT, YOU CAN LOOK AT DIFFERENT TYPES OF THINGS, BUT SOMETIMES IT'S A, IT'S A GOOD TOOL TO INCENTIVIZE A VERY SPECIFIC TYPE OF USE.
IN ADDITION, IT'S NOT JUST COMMERCIAL, IT'S NOT JUST RETAIL, BUT IT'S GONNA BE, WE WANT THESE SPECIFIC THINGS IN THIS LITTLE NICHE AREA, UM, OF, OF MUNICIPALITY.
SO IT GIVES YOU THAT KIND OF TOOL IN A TOOLBOX ALSO.
AND DOES THAT GO THROUGH THE PLANNING BOARD? YES.
I WANNA REMIND Y'ALL THIS STRATEGIC PLAN WILL HAVE INFORMATION IN IT THAT'S GONNA GO ON TO THE COMPREHENSIVE PLAN STEERING COMMITTEE.
THEY'LL MAKE RECOMMENDATIONS THAT'S OUT OF OUR REALM OF POWER.
SO THAT IS GONNA, THIS STRATEGIC PLAN, WHEN WE, WE DID THIS, I THINK YOU HAD JUST JOINED THE BOARD WHEN WE DID THE STRATEGIC PLAN, IT WAS TO BE DONE IN CONJUNCTION WITH THE COMPREHENSIVE PLAN STEERING COMMITTEE.
SO THEY'LL TAKE THE RECOMMENDATIONS FROM CATALYST, THEY'LL LOOK OVER IT, AND THEN AGAIN, ULTIMATELY COUNCIL APPROVES ANY OF THOSE ZONING CHANGES AND ANY OTHER FUTURE LAND USE PROPOSALS THAT CAN, ANYTHING CAN BE, AS SHE MENTIONED, ANYTHING CAN BE SUGGESTED.
BUT UNTIL IT'S ADOPTED BY COUNCIL, UM, AND A ZONING IS CHANGED, THAT'S WHAT IT'S GONNA TAKE.
BUT THAT'S OVER ON THE PLANNING AND DEVELOPMENT SERVICES SIDE.
AND IT'S ONLY MOSTLY ENFORCEABLE WITHIN THE CITY LIMITS, NOT THE ETJ.
AND SOME OF THESE THINGS ARE, YOU KNOW, YOU DON'T HAVE DIRECT AUTHORITY TO ENFORCE OR DIRECT AUTHORITY TO, UM, YOU KNOW, CREATE AN OVERLAY DISTRICT.
BUT YOU, YOU DO HAVE A LOT OF INFLUENCE.
YOU HAVE A LOT OF INFLUENCE WITH YOUR GRANT PROGRAMS. YOU HAVE A LOT OF INFLUENCE INCENTIVES.
YOU HAVE A LOT OF INFLUENCE IN MARKETING THE CITY, UH, IN A CERTAIN WAY.
SO IT'S SOMETHING THAT SHOULD BE DONE IN PARTNERSHIP WITH THE CITY.
IT SHOULDN'T JUST BE DONE IN A VACUUM ON THE CITY SIDE.
AND EXCLUDING THE MDD, WILL YOU TALK WITH THE COMP PLAN, UH, WHEN THEY START TO DO THAT? THE CITY? THEY DO.
WE'RE, YEAH, WE'RE A SUB ON THAT PROJECT.
SO YEAH, THAT'S WHAT I JUST MEANT.
AND THEN THE LAST ONE WOULD BE CONDUCTING A HOSPITALITY ANALYSIS TO UNDERSTAND, UM, YOU KNOW, HOW AUBREY IS COMPETITIVE WITH, UM, YOU KNOW, OTHER MUNICIPALITIES, BUT LIKE WE HAD TALKED ABOUT EARLIER, GETTING THAT DATA THAT MAY BE BEYOND WHAT, UM, YOU KNOW, A CERTAIN BRAND HAS, YOU KNOW, MARRIOTT MAY JUST HAVE MARRIOTT SALES DATA, BUT, UM, SOME OF THIS OTHER STUFF, THEY'RE ABLE TO GO BEYOND, UM, JUST
[01:10:01]
THAT SINGLE BRAND AND HAVE KIND OF MARKET DATA ON, UM, A WIDER, A WIDER GROUP OF BRANDS THAT, UM, WOULD BE HELPFUL IN, IN LOOKING FOR OR LOCATING A, SOME SORT OF HOSPITALITY USE.UH, IF ANYBODY HAS ANY QUESTIONS, COMMENTS, SUGGESTIONS, HAVE AN ISSUE WITH ANY OF THESE, UH, AS KIND OF A FIRST YEAR AGO AT THE STRATEGIC PLAN.
UM, BUT REMEMBER THAT, YOU KNOW, THE STRATEGIC PLAN CAN CHANGE AS, YOU KNOW, AS THINGS CHANGE IN AUBREY, YOU KNOW, THEY WILL FAIRLY QUICKLY.
SO, UM, KEEPING THIS UPDATED AND, UM, YOU KNOW, ADJUSTING YOUR GOALS AS YOU GO IS IMPORTANT.
I GUESS MY QUESTION IS, THAT'S WHAT YOU RECOMMEND US TO START WITH, RIGHT? MM-HMM.
AND SO IF WE HAVE ANYTHING THAT WE DECIDE, OH, WE WANNA PUT THAT UP, WE CAN DO THAT.
SO ARE YOU GONNA PUT THE ONES THAT YOU SAY THAT, YOU KNOW, YOU HAVE 'EM IN GOAL ONE, GOAL TWO, GOAL THREE? DO YOU SUGGEST PUTTING LIKE THE ONES THAT YOU HIGHLIGHTED AS GOAL ONE AND GOAL TWO, OR DO YOU HAVE 'EM IN A THEY'RE THEY'RE GROUPED TOGETHER.
UM, YOU KNOW, KIND OF UNDER THOSE OBJECTIVES, BUT, UM, THE ONES THAT I'M PULLING OUT ARE KIND OF THE SHORTER YEAH.
SHORTER TERM ONES THAT ARE KIND OF A LITTLE BIT EASIER TO, TO GET AT RIGHT NOW, AT THE BEGINNING FOR SURE.
UM, WHAT I WAS PLANNING ON DOING IS PROBABLY JUST SENDING CHRISTINA A MEMO THAT KIND OF OUTLINES ALL THESE OKAY.
AND SO THE, HOW DID Y'ALL, DID YOU RATE THE GOAL ONE, GOAL TWO, GOAL THREE? WAS THAT, IS THAT IT'S NOT ANY SORT OF RANKING, IT'S JUST, IT'S IT'S PURELY JUST IN, UH, THE WAY YOU PUT IT IN.
IT, IT WAS KIND OF, UM, YOU KNOW, THESE ACTIONS ALL SUPPORT, UM, AN OBJECTIVE THAT WAS UNDER A COMMON GOAL.
UM, SO THE ONES THAT I PICKED OUT MAY SEEM OUT OF ORDER, BUT, UM, THEY WERE IN THE LARGER PIECE.
THEY'RE IN SOME MORE OF AN ORDER FOR SURE.
SOUND GOOD? ANYBODY ELSE HAVE ANY QUESTIONS CONCERNS? COOL.
THANKS FOR ALL YOUR TIME THERE.
SO WE'RE GONNA THANK YOU AGAIN FOR LETTING ME COME TONIGHT AND KIND OF DO THIS BOARD TRAINING FOR YOU ALL.
I HAD A WHOLE BUNCH OF SLIDES PLANNED, AND SO THAT WAY WE CAN GET HOME, WE'RE GONNA CUT IT WAY DOWN AND DO, UM, THE OPEN MEETINGS AND PIA TRAINING TONIGHT, THESE ARE THE TWO THINGS THAT HAVE THE POTENTIAL TO GET ANY, UH, BOARD OR COMMISSIONED OR CITY COUNCIL MEMBER IN TROUBLE.
SO I JUST WANTED TO, AS, ESPECIALLY FOR THOSE OF YOU THAT ARE NEW, KIND OF TELL YOU WHAT TO AVOID AND KIND OF THE LITTLE TRICKS, I GUESS, FOR, UH, WORKING WITH, UM, BEING AN OFFICER IN MUNICIPAL GOVERNMENT, TEXAS.
SO THERE IS MANDATORY TRAINING FOR ANY ELECTED OR APPOINTED PUBLIC OFFICIAL.
UM, UNDER TEXAS LAW, YOU DO HAVE TO GO THROUGH ONE OR ONE TO TWO HOURS OF THE OPEN MEETINGS ACT.
THE ATTORNEY GENERAL HAS THESE TRAININGS FOR YOU.
AT THE END, THEY'LL GIVE YOU A VERY PRETTY CERTIFICATE AND SAY, GOOD JOB, YOU DID IT.
UM, YOU DO HAVE TO DO THAT WITHIN 90 DAYS OF TAKING YOUR OATH OF OFFICE.
SO IF YOU HAVEN'T DONE THAT YET, UM, MAKE, PLEASE MAKE SURE THAT YOU DO, YOU CAN GIVE THAT CERTIFICATE TO CHRISTINE AND THE, THE CITY CAN KEEP IT ON FILE FOR YOU AS LONG AS YOU'RE AN OFFICER.
UM, AND SO WHAT WE'RE GONNA DO TODAY IS KIND OF DO HIGH LEVEL OVERVIEW AND THEN WHAT REALLY IS, UH, MORE IMPORTANT FOR YOU AS, AS OFFICERS VERSUS THE WHAT HAS TO BE ON THE AGENDA AND ALL OF THOSE THINGS.
WE'RE GONNA START WITH, THAT'S CHAPTER 5 51 OF THE TEXAS GOVERNMENT CODE.
WHAT SLIDE DID YOU SAY? OR WHAT? OH, SORRY.
WE'RE JUMP ALL THE WAY TO SLIDE 30.
SO THE OPEN MEETING ACT APPLIES WHEN YOU HAVE A QUORUM, BUT IS THAT HALF YOUR BOARD? IT IS FOR YOU GUYS.
YOU'RE JUST GONNA CUT IT IN HALF.
SO IF THERE'S FOUR OF YOU PRESENT, UM, YOU HAVE A QUORUM, UM, WE'RE GONNA TALK A LITTLE BIT.
IF THERE'S FOUR OF YOU PRESENT ON A SOCIAL MEDIA POST, YOU HAVE A QUORUM.
SO, SO, UM, BUT THAT'S GONNA BE ONE OF THE REALLY BIG THINGS IS
[01:15:01]
KEEPING IN MIND IS A QUORUM PRESENT.AND THAT'S KIND OF THE, THE BIG TRICK IN UP FOR OFFICERS.
IT DOES NOT APPLY TO PURELY SOCIAL GATHERINGS.
UM, ATTENDANCE AT CONVENTIONS, TRAININGS, WORKSHOPS.
SO YOU CAN GO TO EVERY FOOTBALL GAME, BASKETBALL GAME.
YOU, YOU'RE, YOU'RE ALLOWED TO BE IN THE SAME ROOM.
YOU'RE ALLOWED TO SHOW UP AT, YOU KNOW, A RESTAURANT ALTOGETHER.
WELL, YOU CAN'T DO WHEN YOU GET THERE IS GO, HEY, THAT, THAT ITEM THAT'S COMING UP ON THE AGENDA NEXT MONTH, THAT'S WHAT YOU HAVE TO AVOID IF YOU'RE IN, IN THE PUBLIC SETTING.
SO, TALK ABOUT THIS, THE SPORTS TEAM'S, NOT THE CITY BUSINESS.
UM, SO FOR EVERY MEETING THAT YOU HAVE, THE AGENDA DOES HAVE TO BE POSTED 72 HOURS IN ADVANCE.
UH, IT HAS TO HAVE THE DATE, THE HOUR, THE PLACE THAT IT'S BEING HELD.
CHRISTINE WORKS ON THAT EVERY MONTH FOR YOU.
UM, I GO OVER IT WITH HER SO YOU DON'T HAVE TO WORRY ABOUT IT.
IT WILL BE ON THE WEBSITE WE'LL HAVE MAKE, AND THEN IT GETS POSTED, UM, AT CITY HALL.
ARE YOU POSTING 'EM HERE NOW? BOTH.
SO THERE ARE SOME EXCEPTIONS TO WHAT HAS TO BE ON THE AGENDA.
YOU CAN GENERALLY ONLY DISCUSS ITEMS THAT ARE LISTED.
SOME OF THE EXCEPTIONS TO THAT ARE ITEMS OF COMMUNITY INTEREST.
SO LIKE, FOR EXAMPLE, TONIGHT YOU TALKED ABOUT THE CHRISTMAS TREE LIGHTING AND SOME OTHER THINGS THAT ARE COMING UP IN THE COMMUNITY.
UM, YOU CAN SAY, OH, GUESS WHAT, WE'RE GONNA CANCEL THIS.
YOU KNOW, COUNCIL MIGHT HAVE TWO MEETINGS IN A MONTH.
IT MIGHT NOT BE ON THE AGENDA, BUT THEY CAN SAY, WE'RE GONNA CANCEL OUR SECOND MEETING SO WE DON'T MEET ON CHRISTMAS DAY.
UM, YOU CAN TALK, UM, CONGRATULATE A STAFF MEMBER FOR DIFFERENT THINGS.
SO THERE ARE SOME NON-OFFICIAL ACTIONS THAT YOU CAN DO, BUT YOU CAN'T TAKE ANY VOTES ON ANY OFFICIAL BUSINESS UNLESS IT'S ON YOUR AGENDA.
AND SO WHAT HAPPENS IF AN UNPOSTED ISSUE IS RAISED AT THE MEETING, FOR EXAMPLE? IF NOT, IF YOU WERE TO HAVE SOMEBODY IN ATTENDANCE, UM, WE'VE HAD A COUPLE TIMES WHERE SOMEONE HAS COME AND WANTED TO SPEAK.
YOU CAN SAY, THANK YOU FOR BEING HERE, WE APPRECIATE YOUR INPUT.
WE'LL HAVE STAFF LOOK INTO IT.
UM, YOU CAN ALSO, YOU KNOW, YOU CAN HAVE A FACTUAL CONVERSATION.
UM, WE HAVE DONE X, Y, Z TO REMEDY THIS, BUT WE CAN'T TAKE SOMETHING THAT, AGAIN, IF IT'S NOT ON THE AGENDA, YOU CAN'T HAVE DELIBERATION AND DISCUSSION TO TRY TO, TO FIX WHAT A CITIZEN'S CONCERN IS.
YOU CAN DIRECT STAFF TO LOOK AT IT.
YOU CAN PUT IT ON A FUTURE AGENDA.
UM, AND SO YOU'RE KIND OF LIMITED IN THOSE WAYS.
UM, IF YOU CAN'T CHANGE THE DATE AND TIME ONCE IT'S POSTED, IF IT'S WITHIN THAT 72 HOURS, YOU CAN'T CHANGE ANYTHING THAT'S ON THERE.
IF YOU POST EARLY AND SOMETHING COMES UP, YOU CAN POST AN AMENDED AGENDA SO LONG AS IS POSTED, 72 HOURS IN ADVANCE OF THE MEETING.
YOU CAN'T CHANGE YOUR LOCATION.
UM, HOPEFULLY YOU ALL NEVER HAVE TO ENCOUNTER THIS, BUT IF A MEETING GOES VERY LONG, YOU CAN SAY, WE'RE POSTPONING THE REMAINDER OF OUR MEETING TO THE NEXT DAY.
SO THERE ARE SOME CITIES THAT GO INTO THE WEE HOURS OF THE MORNING AND IT, YOU JUST GET SLAP HAPPY.
AND THEY HAVE TO SAY, WE'RE GONNA CONTINUE.
WE'RE TAKING A BREAK TO GO SLEEP.
WE'RE GONNA RECONVENE AT X TIME ON TOMORROW.
SO THIS IS REALLY THE BIG ONE FOR YOU AS BOARD MEMBERS.
CAN YOU DISCUSS ITEMS OUTSIDE OF AN OPEN MEETING WITHOUT VIOLATING, UH, THE ACT? PLEASE DON'T
IT'S GONNA BE MY, MY SIMPLE, UM, EXPLANATION.
SO WHAT HAS HAPPENED IS THE LEGISLATURE HAS CODIFIED WHAT THEY CALL A WALKING QUORUM, OR WE MIGHT CALL IT A DAISY CHAIN.
OR IF YOU GREW UP PLAYING TELEPHONE, WHERE YOU GO DOWN THE LINE OF DOES THE, IS IT THE SAME MESSAGE AT THE BEGINNING AS IT AT THE END? IS IT, WAS IT THE BEGINNING? SO THOSE TYPE OF COMMUNICATIONS WHERE, YOU KNOW, HOLLY'S GONNA CALL AARON, AND AARON CALLS MIKE AND MIKE CALLS BROOKS THAT WE, WE CALL IT A DAISY CHAIN OR A WALKING QUORUM BECAUSE SUDDENLY YOU, EVEN THOUGH YOU DIDN'T INTEND TO HAVE A QUORUM, YOU'VE NOW ENGAGED FOUR PEOPLE IN THE CONVERSATION.
AND SO YOU'VE COMMITTED AN OPEN MEETING ACT VIOLATION.
SO IT'S, IT'S VERY IMPORTANT THAT YOU'RE MINDFUL OF, I'M GONNA HAVE CONVERSATIONS ONLY AT, AT THE MEETING WHEN IT'S POSTED.
YOU CAN CERTAINLY CALL AND, YOU KNOW, TALK ABOUT THE SPORTS GAME, TALK ABOUT YOUR KIDS.
YOU'RE NOT PROHIBITED FROM HAVING CONVERSATIONS WITH OTHER BOARD MEMBERS.
WHAT YOU ARE PROHIBITED IS FROM HAVING DISCUSSIONS REGARDING BOARD BUSINESS OUTSIDE OF AN OPEN MEETING.
SO JUST BE VERY MINDFUL, UM, OF, OF THAT SITUATION.
SO THAT'S KIND OF THE SAME, THE SAME WALKING QUORUM ISSUE.
AND THEN, UM, I, I'M GONNA STAY ON HERE FOR JUST A LITTLE BIT.
I KIND OF MENTIONED SOCIAL MEDIA.
[01:20:01]
CONCERNED ABOUT WHERE AND HOW THAT'S GONNA PLAY AND WHAT DIFFERENT COMPLAINTS MIGHT BE MADE ABOUT WALKING QUORUMS OR OPEN MEETINGS ACT VIOLATIONS AS IT APPLIES TO SOCIAL MEDIA POSTS, RIGHT? SO THE, THE BEST CASE IS TO SAY, IF IT'S A CITY, IF IT'S A CITY THREAD, JUST DON'T COMMENT ON IT, RIGHT? BECAUSE ALL THIS, YOU KNOW, SOME OF THOSE, DEPENDING ON WHAT THE TOPIC IS, CAN BE HUNDREDS LONG, RIGHT? SO YOU MIGHT NOT KNOW THAT SOMEONE STARTED A CONVERSATION WAY UP HERE AND THEY'RE BURIED IN ONE THREAD AND SOME YOU COMMENTED ON A DIFFERENT THREAD AND AGAIN, SUDDENLY THERE'S FOUR OF YOU AND WE HAVE AN OPEN MEETING, EXACT VIOLATION.SO JUST BE VERY CAREFUL, BE VERY MINDFUL ON SOCIAL MEDIA.
UM, YOU KNOW, YOU CAN, AGAIN, YOU CAN CERTAINLY BE FRIENDS WITH EACH OTHER.
IF ONE OF THEM WAS POSTING, YOU KNOW, WE DID THIS GREAT THING AT THE OUR MDD MEETING TONIGHT, JUST DON'T SAY, YEAH, WE DID GO US BECAUSE SUDDENLY WE'RE, WE CAN SPIRAL DOWN THAT ROAD AGAIN.
SO IF THAT MAKES SENSE, WE ARE REALLY, I'M JUST HERE TO MAKE SURE Y'ALL STAY SAFE
SO PEOPLE ARE PAYING ATTENTION.
THERE ARE A NUMBER OF OPEN MEETINGS ACT, UM, COMPLAINTS BEING FILED IN NORTH TEXAS.
SO I WANT YOU ALL TO STAY SAFE.
SO THAT'S WHY I HARP ON THIS ONE BECAUSE IT'S JUST SOMETHING YOU DON'T THINK ABOUT, RIGHT? OF, OH SHOOT, DID WE, DID SIX OF US, LIKE THAT SAME COMMENT, AND DOES THAT YEAH, CONSTITUTE A QUORUM BECAUSE WE'RE TELLING EACH OTHER THAT WE LIKE THIS PROPOSITION.
SO MY, MY RULE OF THUMB IS JUST KIND OF AVOID THE CITY BUSINESS ON SOCIAL MEDIA.
IF YOU CAN, UM, HAVE A GREAT VIDEO.
WE'RE NOT GONNA PLAY IT TONIGHT 'CAUSE OF TIME.
SO WHAT RIGHT DOES THE PUBLIC HAVE TO SPEAK ON A PARTICULAR AGENDA ITEM? THE LEGISLATURE CHANGED THE LAW TO SAY THAT THE PUBLIC HAS THE RIGHT TO GIVE COMMENT EITHER BEFORE OR DURING ANY, UM, ANY AGENDA ITEM.
SO YOU HAVE A PUBLIC COMMENT TIME CITIZENS FORUM AT THE BEGINNING OF YOUR AGENDA, KIND OF AS A PUBLIC MANAGEMENT TIME, BECAUSE THAT'S BEFORE ANY ITEM, RIGHT? MM-HMM,
SO THE OTHER OPTION SOME MUNICIPALITIES AND BOARDS HAVE ADOPTED IS THEY DON'T PUT THAT ON THE AGENDA AND THEY JUST, IF ANYONE WANTS TO SPEAK AT ANY TIME ON AN AGENDA ITEM, THEY ALLOW THAT.
SO IT REALLY DEPENDS ON HOW THE BOARD WANTS TO HANDLE THE MEETING.
'CAUSE SOMETIMES THAT CAN TURN INTO ONE PERSON TALKS ON EVERY SINGLE AGENDA ITEM AND IF YOU HAVE TOO MANY, YOU'RE THERE FOR 30 EXTRA MINUTES BECAUSE THEY WANTED TO TALK ON ALL 10 AGENDA ITEMS. SO THAT'S WHY YOU HAVE IT POSTED AT THE BEGINNING TO KIND OF MANAGE THAT EXPECTATION.
UM, THE VIDEO IS A GREAT JUST CLIP.
WE'RE SEEING, UH, PEOPLE SHOW UP TO MEETINGS JUST TO KIND OF TALK ABOUT NONSENSE.
AND HIS WAS ABOUT, UM, HOW IT'S INAPPROPRIATE TO NAME, UH, CHICKEN TENDERS BUFFALO WINGS BECAUSE IT'S ON A WING
CAN YOU, HIS DAD IS ALSO ON CITY COUNCIL, WHICH IS MY FAVORITE PART.
IN YOUR BYLAWS, IS THERE ANY RESTRICTIONS ABOUT, IN THE BYLAWS SETTING A SPECIFIC AMOUNT OF TIME THAT A COMMUNITY MEMBER CAN? SO IT'S A GREAT QUESTION.
YOU ARE CERTAINLY ALLOWED TO DO THAT AS A BOARD.
YOU DON'T HAVE TO PUT IT IN YOUR BYLAWS, IT CAN JUST BE A POLICY.
UM, SO A LOT OF CITIES ARE DOING LIKE THREE OR FIVE MINUTES, UM, AND YOU KNOW, SOMETIMES THEY'LL SAY YOU CAN SHARE TIME, SOME SAY YOU CAN'T SHARE TIME, UM, WITH SOMEBODY ELSE WHO'S THERE.
LIKE, I DON'T WANNA SPEAK, BUT I'LL GIVE YOU MY THREE MINUTES OR SOMETHING.
SO YOU AS A BOARD, UM, CAN SET THAT POLICY AS TO HOW LONG YOU WANT TO AFFORD THE PUBLIC.
SO IF WE START SEEING A LOT OF PEOPLE SHOWING UP AND BEING REALLY INTERESTED IN WANTING TO TALK AND IT'S BECOMING AN ISSUE, WE MIGHT LOOK AT NARROWING THAT DOWN.
BUT YES, YOU ARE ALLOWED TO SET RULES FOR THAT OR AGENDA SAYS THREE MINUTES.
YEAH, IT'S PROBABLY WHAT THE CITY HAS IN THEIR LANGUAGE.
CITIZENS COMMENTS ARE LIMITED THREE MINUTES PER INDIVIDUAL.
SO IF, IF YOU DECIDED YOU WANTED TO DO LONGER, WE COULD JUST AMEND THE BOARD SPECIFIC, BUT THAT'S KIND OF A GREAT RULE OF THUMB IN MOST CITIES ARE KIND OF GOING WITH THAT AMOUNT OF TIME.
UM, WE TALKED A LITTLE BIT ABOUT EXECUTIVE SESSION BEFORE.
UH, YOU ARE THE, ONE OF THE EXCEPTIONS TO TALKING ABOUT EVERYTHING IN THE PUBLIC POSTED MEETING IS GOING INTO EXECUTIVE SESSION AND HAVING THOSE CLOSED DISCUSSIONS OVER VERY SPECIFIC TOPICS AS THEY'RE LISTED ON THE AGENDA.
SO I'M NOT GONNA GO INTO KIND OF ALL THE DETAILS OF THIS SINCE WE'RE SHORT ON TIME.
UM, WHO IS PERMITTED TO ATTEND? ESSENTIALLY IT'S, YOU KNOW, CITY STAFF, EVERYONE ON THE BOARD, AND THEN WHO IS INVITED IN SO LONG AS THAT THEY'RE NOT CONTRARY TO THE BOARD'S POSITION.
SO FOR EXAMPLE, UM, SOMEONE THAT YOU WERE IN ECONOMIC DEVELOPMENT NEGOTIATIONS WITH, THEY'RE TECHNICALLY THE OTHER SIDE.
SO YOU WOULD NOT INVITE THEM INTO EXECUTIVE SESSION TO DISCUSS THAT ECONOMIC DEVELOPMENT,
[01:25:01]
UM, AGREEMENT.AND THEN AS WE, I KIND OF BRIEFED ON YOU BEFORE, YOU CAN'T TAKE A STRAW POLL OR A VOTE AN EXECUTIVE SESSION.
ANY OFFICIAL ACTION DOES HAVE TO COME BACK TO THE REGULAR SESSION TO BE VOTED ON.
UM, THERE ARE SOME CRIMINAL AND CIVIL PENALTIES, I'LL GET IT IN A SECOND.
UM, MOST OF THIS IS WHAT WE'RE SEEING, UM, IN REGARDS TO THE WALKING QUORUM ISSUE WHERE THEY CAN SAY YOU INDIVIDUALLY, UH, BOARD MEMBER YOU ARE, YOU KNOW, CAN ENGAGED IN AN ILLEGAL COMMUNICATION AND TRY TO, YOU KNOW, BRING SOME CRIMINAL CIVIL PENALTIES.
ONE OF THE OTHER THINGS THAT CAN HAPPEN IS IF YOU TAKE A VOTE ON SOMETHING THAT'S NOT POSTED CORRECTLY, OR PERHAPS YOU DID A STRAW POLL IN EXECUTIVE SESSION AND VOTED THERE AND NEVER BROUGHT IT BACK TO, UM, REGULAR SESSION, SOMEONE COULD SAY THAT THAT WASN'T VOTED ON CORRECTLY, THAT WASN'T DONE LAWFULLY, AND TRY TO HAVE THAT AGREEMENT VOIDED.
SO IT'S ALWAYS BEST TO MAKE SURE WE'RE FOLLOWING ALL THOSE GUIDELINES TO MAKE SURE THAT ANY CONTRACT YOU DO PUT IN PLACE OR DEVELOPMENT THAT YOU DO PUT IN PLACE ISN'T CHALLENGABLE.
AND TRY, SOMEONE WOULD SAY NO DICE, I'M GONNA, OH, THAT'S LOTS OF PROPS.
UM, ONE OF THE THINGS THAT WE TALKED ABOUT, AND I'LL BRIEFLY, IT'S ONE SLIDE I THOUGHT IS JUST HOW TO RUN A MEETING.
SO ONE OF THE THINGS THAT YOU'LL SEE IS YOU KIND OF HAVE ROBERT'S RULES OF ORDER LIGHT, AS I CALL IT.
UM, SO ROBERT'S RULES IS KIND OF USED AS YOUR GUIDELINE.
YOU, YOU ASK FOR A MOTION, YOU HAVE A SECOND.
UM, ONE OF THE THINGS THAT WE'VE TALKED ABOUT WITH CHRISTINA AND HOLLY IS DO YOU WANNA FOLLOW THE STRICTER RULE AND HAVE DISCUSS OR, UM, CALL FOR A MOTION AND THEN HAVE DISCUSSION? OR DO YOU WANNA HAVE YOUR DISCUSSION TIME FIRST AND THEN CALL FOR YOUR MOTION AFTER YOU KIND OF REACHED A CONSENSUS AND WE DECIDED TO FLIP IT TO HAVE THE DISCUSSION FIRST JUST 'CAUSE IT AVOIDS THE, WE'RE GONNA CALL FOR A MOTION TO APPROVE AND THEN EVERYONE'S LIKE, WE HATE THIS IDEA
AND THEN YOU ALREADY HAVE YOUR MOTION AND SECOND ON THE FLOOR TO APPROVE IT.
YOU HAVE TO GO THROUGH ALL THE EXTRA PROCESS TO RESCIND THE MOTION AND MAKE A NEW MOTION.
SO THE, WHAT SHE'S REFERRING TO IS IN THIS PACKET, IT'S THIS, UH, BASIC FORMAT
AND SO I, ON THIS SLIDE, I PUT IT IN THE KIND OF THE ORDER THAT YOU ALL USE AS A PRACTICE.
UM, BUT JUST SO, JUST SO KNOW WHERE THAT COMES FROM.
UM, IT IS JUST KIND OF THE FORMAL, IF YOU WERE EVER AN FFA, YOU KNOW, ROBERT'S RULES
SO IT'S JUST EASIER AND MOVE THINGS ALONG FASTER IF YOU HAVE THE DISCUSSION AND THEN GO INTO YOUR MOTION.
IF YOU WANTED TO LIMIT THE TIME FOR THE BOARD MEMBERS TO DELIBERATE, CAN YOU DO THAT? AND WHERE WOULD YOU PUT THAT? WOULD YOU PUT THAT IN THE ORIGINAL AGENDA ITEM? YEAH, SO, UM, SO ONE OF THE THINGS THAT HOLLY AND I HAVE TALKED ABOUT IN THE PAST IS JUST KIND OF WAYS TO SPEED UP EFFICIENCY.
AND SO THOSE ARE THE THINGS THAT YOU CAN LOOK AT IS HOW FAR DOWN THE ROBERT'S RULES.
THAT'S WHY I CALL IT ROBERT'S RULES LIGHT IS WHAT YOU DO IS HOW FAR DOWN THAT PATH DO YOU WANNA GO IS DO YOU WANNA LOOK AT, UM, THE ONLY PERSON THAT CAN SPEAK IS WHO THE CHAIR HAS CALLED ON TO SPEAK.
DO YOU WANNA PUT IN TIME LIMITS AND ALL THOSE THINGS? SO, UM, RIGHT NOW I THINK THE POSITION IS THAT THERE'S, IT'S NOT UNRULY.
WE, AND THE PREFERRING THE DISCUSSION BACK AND FORTH, BUT CERTAINLY YOU HAVE THE ABILITY AS A BOARD THAT IF IT GETS TO BE PROBLEMATIC, UM, IT COULD BE WE'RE GONNA PUT A POLICY IN PLACE.
NOW WE'RE, WE'RE GONNA CALL ON YOU, YOU GET ONE TIME TO SPEAK.
IT'S FOR THIS AMOUNT OF TIME AND YOU DON'T GET A CHANCE AGAIN UNTIL EVERYONE ELSE HAS SPOKEN AND KIND OF YOU, YOU DO HAVE THE ABILITY TO HAVE THOSE MEETING MANAGEMENT ROLES IN PLACE.
UH, THE MORE FORMAL THAT YOU WANNA GET, ARE YOU ABLE TO JUMP FORWARD TO JUST 56 ARE GONNA BE CLICKING ALL OVER.
SO WE'RE GONNA JUMP TO THE TEXAS PUBLIC INFORMATION ACT.
FOR THE MOST PART, YOU ALL DON'T HAVE TO WORRY ABOUT THIS, UM, WHAT THE TEXAS PUBLIC INFORMATION ACT IS, IT SAYS THAT ANY INFORMATION, UM, CONTAINED, HELD, AND POSSESSED BY THE CITY IS A PUBLIC RECORD, UNLESS IT'S NOT.
UM, THERE, THERE ARE SOME SPECIFIC, UH, SECTIONS THAT THE PUBLIC INFORMATION ITSELF MAKES INFORMATION CONFIDENTIAL.
AND THERE'S OTHER STATUTES, FOR EXAMPLE, CHILD ABUSE RECORDS ARE CONFIDENTIAL.
JUVENILE LAW ENFORCEMENT RECORDS ARE CONFIDENTIAL.
UM, THE CITY CAN SAY THESE ARE OUR VERY, YOU KNOW, CRITICAL INFRASTRUCTURE PLANS AND WE DON'T WANT SOMEBODY TO COME BLOW UP OUR WATER LINES.
SO THOSE CAN BE MADE CONFIDENTIAL, BUT FOR THE MOST PART, THE STARTING POSITION IS THAT EVERY RECORD OF THE CITY IS PUBLIC UNLESS THERE'S AN EXCEPTION, UM, THAT KEEPS IT PRIVATE.
[01:30:01]
SO, UM, I'M GONNA SKIP RIGHT DOWN TO BULLET POINT NUMBER THREE IS THAT IF YOU HAVE RESPONSIVE INFORMATION IN YOUR POSSESSION, WHICH THAT MEANS IF YOU HAVE EMAILS, UM, SO FOR EXAMPLE, WE TALKED ABOUT MAYBE ASKING CONTRACTORS TO COME LOOK AT SPECIFIC BUILDINGS.IF, UH, YOU HAVE EMAILS WITH THOSE CONTRACTORS, THAT IS TECHNICALLY A PUBLIC RECORD OF THE CITY BECAUSE IT'S, YOU'RE DOING CITY BUSINESS, UM, ON BEHALF OF THE BOARD, SORRY, BOARD BUSINESS.
AND SO YOU ARE CONSIDERED UNDER THE PUBLIC INFORMATION ACT A TEMPORARY CUSTODIAN OF THAT RECORD.
SO IF SOMEONE WERE TO COME IN IN THE FUTURE AND SAY, I WANT ALL RECORDS REGARDING THE CHAMBER BUILDING, THAT'S YOUR BUILDING.
SO WE, I WANT ALL RECORDS REGARDING THE CHAMBER BUILDING FOR THE LAST FIVE YEARS, INCLUDING ALL EMAILS FROM THE BOARD MEMBERS.
WHAT CHRISTINE WOULD HAVE TO DO IS SHE WOULD SEND ALL OF YOU AN EMAIL THAT SAYS, CAN YOU PLEASE CHECK YOUR EMAILS AND SEE IF YOU HAVE ANY EMAIL ABOUT THE CHAMBER BUILDING? AND THEN YOU WOULD HAVE TO RUN JUST KIND OF A QUICK SEARCH AND SAY, YEAH, I HAVE THIS ONE AND SEND IT BACK TO CHRISTINE.
SO IT, IT REQUIRE, REQUIRES YOU TO HOLD IT IN COMPLIANCE WITH THE RECORDS RETENTION SCHEDULE AND PROVIDE THAT IF IT'S ASKED FOR, IF YOU DON'T WANNA DO THOSE THINGS, YOU CAN ALWAYS SAY, HEY CHRISTINE, I HAD THIS CONVERSATION WITH A CONTRACTOR.
AND THEN YOU CAN DELETE IT RIGHT AWAY 'CAUSE YOU'VE ALREADY PROVIDED IT TO CHRISTINE.
SO JUST BE MINDFUL THAT THIS IS REALLY HOW IT ONLY APPLIES TO YOU IS THAT YOU DO BECOME A TEMPORARY CUSTODIAN FOR ANYTHING THAT YOU ARE DOING INDIVIDUALLY ON BEHALF OF THE BOARD, UM, THAT HASN'T BEEN TURNED OVER.
SO, FOR EXAMPLE, ANY EMAIL CHRISTINE SENDS TO YOU, DO YOU ALL HAVE BOARD SPECIFIC EMAIL ADDRESSES? YOU DON'T HAVE TO SEARCH THOSE.
THE CITY HAS AC THE CITY HAS ACCESS TO THOSE.
THEY CAN DO THE SEARCH THROUGH THAT ON THEIR OWN.
IT'S GONNA BE ANYTHING THAT YOU'RE DOING, UM, ON YOUR PERSONAL EMAIL, ANY TEXT MESSAGES THAT YOU MIGHT SEND OR, UM, ANY SOCIAL MEDIA DMS. THERE'S ANOTHER, THERE'S A NUMBER OF LIKE POLITICAL OR UH, PUBLIC OFFICIALS WHO CREATE THEIR, YOU KNOW, JOE SMITH THAT PLACED TWO YEAH, VOTE FOR ME.
THAT THOSE CAMPAIGN PAGES, ALL OF THEIR, THEIR DIRECT MESSAGES ON THOSE BECOME POTENTIALLY PUBLIC RECORDS.
IF THEY'RE TALKING ABOUT THE CITY BUSINESS AND ANNABEL AND I PROCESS THESE ALL DAY EVERY DAY, THEY'RE NOT SO MUCH FUN.
BUT THAT IS THE WAY, FOR THE MOST PART, EVERYTHING FOR THE PUBLIC INFORMATION ACT IS PROCESSED ON THE CITY SIDE.
AGAIN, THE ONLY TIME IT'S GONNA IMPACT YOU IS IF THERE'S THE REQUEST FOR SPECIFIC BOARD MEMBER EMAILS OR TEXT MESSAGES ABOUT A SPECIFIC THING.
AND THEN YOU'RE GONNA GET THAT EMAIL THAT SAYS, HEY, CAN YOU, CAN YOU CHECK? AND SO AGAIN, IF YOU'VE ALREADY TURNED IT OVER TO CHRISTINE, SHE ALREADY HAS A COPY OF IT, YOU CAN DELETE IT, YOU'RE DONE.
UM, BUT IF YOU HAVEN'T, THEN YOU JUST, YOU'RE SUPPOSED TO KEEP IT IN ACCORDANCE WITH THE RECORDS RETENTION SCHEDULE.
DOES ANYONE HAVE QUESTIONS ON HOW THAT WORKS? OKAY, I WILL SAY THE 44 CITIES THAT WE PROCESS PUBLIC INFORMATION REQUESTS FOR, I DON'T KNOW, IN MY SEVEN YEARS THAT I'VE EVER DONE ONE FOR A BOARD OR A MUNICIPAL DEVELOPMENT DISTRICT OR AN EDC.
SO I I THINK YOU'RE PROBABLY OKAY, BUT IT, IT IS, YOU KNOW, IMPORTANT FOR ME TO LET YOU KNOW.
UM, AND I THINK THAT'S GONNA BE IT FOR ME TONIGHT AND WE'LL GO THROUGH WHAT IS AN MDD NEXT TIME.
I'M GONNA PASS THIS DOWN JUST REAL QUICK.
[Staff Report]
I THINK I SKIPPED STAFF REPORT ON YOURSO REAL QUICK, I'M JUST GONNA TELL Y'ALL WHAT YOU'RE GETTING IS A, A ANNUAL REPORT THAT I DID FOR OUR, UM, ANNUAL REPORT FOR THE CITY AND SORRY, I JUST TURNED IT IN.
UM, BUT I WANTED YOU ALL TO HAVE IT BECAUSE, UM, THIS IS KIND OF A YEAR IN REVIEW, ESPECIALLY FOR OUR NEWER BOARD MEMBERS WHO MAYBE DIDN'T REALIZE EVERYTHING WE'VE DONE IN A YEAR.
UM, AND AS I LOOKED AT IT, I REALIZED, WOW, WE DID A LOT IN A YEAR, A LOT OF DELIBERATION, A LOT OF MEETINGS, SO, UM, CONGRATULATE YOURSELVES, PAT YOURSELVES ON THE BACK.
Y'ALL REALLY MADE A LOT OF DECISIONS IN THE LAST 11 MONTHS.
SO, UM, THAT'S GONNA BE IN THE CITY'S, UM, ANNUAL REPORT ONLINE AND ON THE BACKSIDE IT'S JUST THE COLLECTIONS, UH, THE UNAUDITED COLLECTIONS.
[01:35:01]
AS OF NINE 30 AND THEN THE INCREASE YEAR OVER YEAR PERCENTAGE WISE.SO AGAIN, UH, JUST KIND OF A RECORD FOR Y'ALL TO HAVE THAT WASN'T IN YOUR STAFF REPORT THAT YOU RECEIVED IN YOUR PACKET.
UM, JUST REALLY QUICK ON UPDATES.
I I'M NOT GONNA DELIBERATE ON THE STAFF REPORT THAT YOU RECEIVED.
YOU DO HAVE A SOCIAL MEDIA REPORT IN YOUR PACKET, UH, WITH SOME DATA THERE FOR YOU.
AND THEN THERE'S ALSO AN ARTICLE ABOUT OUR MURAL ARTIST, UM, THAT WAS DONE IN THE PILOT POINT POST SIGNAL.
JUST NICE FYI, SHE WAS SELECTED FOR A VERY LARGE MURAL PROJECT IN IRVING ON A BRIDGE AND IT'S LIKE HUGE, HUGE BRIDGE.
SO SHE WAS, UH, SELECTED TO DO THAT PROJECT AND THEY FOUND OUT ABOUT HER THROUGH US.
SO, UH, YOU KNOW, SHE'S SLOWLY MAKE, SHOULD WE, I SAY SLOWLY, SHE'S REALLY MAKING A NAME FOR HERSELF.
THERE'S A COUPLE MURAL ARTISTS OUT IN TEXAS THAT ARE REALLY BECOMING WELL KNOWN.
UM, JUST WANNA REMIND YOU OF A COUPLE THINGS.
WE WILL HAVE, UH, IN OUR JANUARY MEETING.
JANUARY 14TH WILL BE OUR JOINT MEETING OF CITY COUNCIL AND MD.
SO WE'LL DO THAT AFTER THE NEW YEAR.
OUR NEXT MEETING WILL BE DECEMBER 10TH.
IT'S GONNA COME RIGHT BACK AROUND ON US IN THREE WEEKS.
SO, UH, JUST 'CAUSE THIS ONE WAS LATER, UM, I, WE DID COME TO A LEASE AGREEMENT WITH, UM, OUR TENANT, SO I'LL BE SIGNING THAT LEASE AND GETTING THAT TAKEN CARE OF, UH, DEALT WITH THAT WITH OUR, OUR ATTORNEY.
SO WE ARE, UM, ALL SET THERE AND WE, UM, NEED TO REPLACE THE AWNING AT THE BUILDING.
IT, I DISCOVERED IN THE LAST RAIN THAT IT IS LEAKING A LOT OVER THE LIGHTS AND THEMSELVES, THE BALLAST.
SO, UM, THAT'S CAUSING THE LIGHTS TO GET DAMP AND THE LIGHTS ARE STAYING ON FOREVER BECAUSE OF THE DAMPNESS.
SO I'VE GOT, UH, THE CITY FACILITIES IS WORKING WITH US AND GOT ME A BID ON THAT AND THEY'RE GONNA GET THAT REPAIRED AND THEY'RE GONNA FIX THAT, THAT BACKLIGHT.
WE ARE GONNA, UH, REEVALUATE WHAT KIND OF LIGHTS WE CAN PUT OVER THE MURAL, UH, BECAUSE THE TYPE THEY RECOMMENDED WAS REALLY WAY TOO MUCH.
SO, UM, WE'RE, WE'RE STILL LOOKING AT LIGHTING THE MURAL AND GETTING THE RIGHT KIND OF LIGHTS FOR THAT IN A, WITHIN OUR BUDGET.
AND THEN LAPTOPS HAVE BEEN ORDERED, SO DON'T KNOW WHEN THOSE, CHARLES, HAVE YOU HEARD ANYTHING ABOUT LAPTOPS? IF THEY'VE ARRIVED, IT FOLKS HAVE THEM.
SO WHEN THOSE ARE READY, WE'LL LET YOU KNOW.
I JUST RECENTLY ATTENDED THE FILM AND DIGITAL FRIENDLY CITY, UM, WORKSHOP TO LEARN MORE ABOUT WHAT WE CAN DO TO BECOME A FILM FRIENDLY CITY AND DIGITAL MEDIA FRIENDLY CITY.
UH, THE DIGITAL MEDIA FRIENDLY SIDE OF, UH, CERTIFICATION COMES WITH SOME GOOD, UM, GOOD INFORMATION AND THINGS WE CAN DO TO BE MORE, UH, READY FOR HAVING A SAY MEDIA COMPANY, DIGITAL MEDIA COMPANIES THAT MAY WANT TO RELOCATE TO AUBREY OR HAVE AN OFFICE HERE WHEN THINGS, SOME THINGS WE CAN DO TO HELP THAT PROCESS.
FILM FRIENDLY AGAIN, UH, ALL GET MORE INFORMATION BACK TO Y'ALL IF WE DECIDE WE WANT TO.
THAT'S SOMETHING WE'LL HAVE TO WORK ON WITH THE CITY.
BUT AGAIN, IT JUST HELPS WITH TOURISM, IT HELPS WITH BRINGING PRODUCTIONS TO YOUR TOWN AND EVERY TOWN AROUND US IS A FILM FRIENDLY CITY.
SO, UH, THAT WORKSHOP WAS VERY HELPFUL.
AND THEN THE ANNUAL REPORT I GAVE YOU.
SO ARE THERE ANY QUESTIONS? WHAT WAS THE DAY TO GET TO THE JOINT? JANUARY 14TH.
[Future Agenda Requests]
DO WE HAVE ANY FUTURE AGENDA REQUESTS OR DO YOU HAVE ANY QUESTIONS? REQUESTS? OKAY.ANY FUTURE AGENDA REQUESTS? SORRY, I DIDN'T HAVE A MIC ON.
I'LL PUT TRAINING ON THERE FOR TRAINING.
FINISHING OUT WHAT WE HAVEN'T FINISHED.
ANYBODY ELSE HAVE ANY, ANYTHING? NO.
DO I HAVE A MOTION TO ADJOURN? MOTION TO ADJOURN AT 8:33 PM OKAY, I'LL SECOND THAT MOTION.
I HAVE A MOTION BY AARON, SECOND BY MIKE.
ALL THOSE IN FAVOR, WE ARE ADJOURNED.